Describe your roads, pavement types, and rating method. Makeform creates a field form for defect locations, dimensions, severity, photos, hazards, and repair priorities.
Send inspection records to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a starting point, adjust it, or send it to the builder. Tailor every example to local procedures.
Audience
Municipal street inspectors checking an assigned route
Format
Mobile checklist with repeatable defect entries
Prompt size
304 chars
Example form structure
Mobile checklist with repeatable defect entries
Inspector, date, route, and road limits
Weather, pavement type, and overall condition
Defect type, lane, and precise location
Dimensions, severity, and traffic risk
Defect photos and recommended priority
Suggested routing tags
Immediate hazard
High priority
Routine repair
Use one defect entry per location and consistent measurement units for sortable repair lists.
Step 1
Locate
route, segment, lane, direction, and coordinates
Step 2
Assess
defect type, measurements, severity, and photos
Step 3
Prioritize
traffic risk, recommended treatment, and urgency
Step 4
Route
send the record to review or the repair queue
Consistent field records
Ask the same location, measurement, severity, and priority questions at every stop while allowing site notes.
Combine route, segment, lane, marker, and coordinates for a precise return location.
Standard types, units, and severity choices create filterable work lists.
Separate hazards from planned work and record temporary measures.
Built around field conditions
Adapt labels, ratings, and required fields to your inspection program.
Mobile recurring checks with repeatable defects along a route.
Segment ratings with cracking, rutting, patch, and drainage observations.
Put controls, notifications, photos, and immediate actions first.
Reinspect completed work and flag remaining defects.
Inspection workflow
Make location, severity, and routing choices explicit before sharing the form.
Name road classes, pavement types, defects, units, ratings, and reviewers.
Put location first and show defect-specific measurements conditionally.
Check choices, units, uploads, and required fields on the crew's device.
Send results to an inbox or sheet and organize follow-up by priority.
Field form vs notes
Keep repair context attached to each observation instead of splitting notes and photos.
Field guide
Use these six sections as a practical baseline, then align the terminology and thresholds with your agency's own inspection and maintenance procedures.
Inspection context
Record who inspected the road, when, and under which conditions. Make repeat visits traceable to the same area.
Road location
Pair the agency's segment reference with field details and coordinates where appropriate.
Defect classification
Use controlled choices plus notes, tailored to asphalt, concrete, gravel, or mixed surfaces.
Extent and severity
Ask for useful dimensions, label units, and define severity choices for consistent scoring.
Photos and observations
Request overview and close images when needed. Use notes for unusual context.
Action and priority
Record a recommended next step, immediate actions, and notifications without implying final work authorization.
Related tools
Build companion forms for work orders, equipment checks, incident details, and broader maintenance reporting.
Create a broader site or operational safety checklist for field teams.
Open toolTurn defined repair needs into structured work requests with assignments and dates.
Open toolDocument completed maintenance, materials, observations, and remaining work.
Open toolCheck the condition of field equipment before crews begin their route.
Open toolCapture structured details when an event needs a separate incident record.
Open toolInspect access covers and related infrastructure along the same roadway.
Open toolFAQ
Practical answers for public works, highway, and maintenance teams moving field observations into a consistent digital record.
It records the inspected location, pavement defects, dimensions, severity, photos, hazard response, and recommended repair priority for review and follow-up.
Match your network. Asphalt lists often include cracking, potholes, rutting, raveling, bleeding, depressions, shoving, and failed patches. Add concrete, shoulder, edge, drainage, or utility-cut conditions when relevant.
Combine route, segment, direction, lane or shoulder, marker or nearest address, and coordinates when available. Use fields matching your agency's location system.
Yes. Request repeatable entries with location, type, measurement, severity, photo, and priority. Separate widely spaced issues when different crews or assignments need distinct routing.
Display rating definitions beside the choice, label measurement units, and describe observable thresholds. Test sample defects with inspectors and clarify wording they interpret differently.
Yes. Add uploads for overview and close images and state what each should show. Place them inside the related defect entry.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge.
Ask about passability, temporary controls, immediate action, and notifications near the start. Follow established radio, dispatch, and emergency escalation procedures outside the form.
Replace scattered field notes with a repair-ready record.
