Turn a hiring manager's request into a structured brief covering the role, qualifications, compensation, approvals, interview team, and timing.
Route new role requests to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a hiring scenario, customize its prompt, or send it to the Makeform builder.
Audience
Hiring managers requesting a newly approved role
Format
Detailed intake with approval and kickoff fields
Prompt size
303 chars
Example form structure
Detailed intake with approval and kickoff fields
Role, department, and hiring manager
Why is this role needed now?
Compensation range and approval status
Essential versus preferred qualifications
Who will interview and decide?
Suggested routing tags
Needs approval
Ready for kickoff
Backfill
Separate essential requirements from preferences so recruiters receive a usable screening brief.
Step 1
Request
manager explains the opening and business need
Step 2
Clarify
recruiter checks requirements, budget, and timing
Step 3
Approve
owners confirm headcount and decision roles
Step 4
Kick off
the agreed brief guides sourcing and interviews
A better hiring kickoff
Structured answers define the opening and expose gaps before recruiters contact candidates.
Keep the business reason, scope, compensation, work arrangement, qualifications, and timeline together.
Distinct fields support consistent screening and expose unnecessarily narrow requirements.
Name the headcount approver, interviewers, offer approver, and final decision maker.
Adapt to the opening
Use conditional sections for backfills, volume roles, or leadership searches.
Document the business case, budget owner, team, target date, and expected outcomes.
Capture the vacancy date, interim coverage, continuity needs, and desired changes.
Collect opening counts, sites, shifts, interview capacity, and onboarding dates.
Define expertise, adjacent backgrounds, outcomes, sourcing context, and decision criteria.
Build the workflow
Generate the structure, tailor approvals, and route completed intakes to recruiting.
Specify your openings, required manager input, and approvals.
Require critical answers and show follow-ups by opening type, location, or job family.
Publish one link so managers submit a consistent brief.
Route submissions, then use the answers as the kickoff agenda.
Intake options
Email is convenient for the first sentence but poor at collecting the same decisions every time. A generated intake form turns your recruiting kickoff checklist into required, comparable answers.
Field guide
Six sections turn a vague request into a recruiter-ready brief. Adjust them to match your process.
Request context
Capture the facts and business reason so recruiting can identify the opening, its readiness, and the right partners.
Scope and outcomes
Ask what the person will own and what success looks like so recruiters can explain and assess the work.
Candidate criteria
Give essential and preferred qualifications separate fields, then ask why each essential criterion matters.
Budget and approval
Capture compensation, approval status, and the owners of headcount, budget, and offer decisions.
Interview plan
List each stage, interviewer, and assessment focus so ownership and scheduling constraints are visible early.
Recruiting context
Record internal candidates, previous search lessons, talent pools, confidentiality, and other useful context.
Related tools
Connect the intake brief to candidate collection, interview scheduling, interviewer feedback, referrals, and new-hire onboarding with related Makeform tools.
Collect candidate details and role-specific screening answers after the intake criteria are agreed.
Open toolCapture consistent candidate profile information for recruiter review and handoff.
Open toolGather availability and the scheduling details needed to coordinate interview stages.
Open toolGive interviewers a shared structure for evidence, notes, and recommendations.
Open toolRoute employee referrals into recruiting with candidate and referring-employee context.
Open toolCollect the information needed for the handoff from accepted offer to onboarding.
Open toolFAQ
Answers for teams standardizing how managers open roles.
It is a hiring manager's structured request before a search begins. It captures the role, candidate criteria, compensation, approvals, timeline, interview plan, and decision owners for the recruiter kickoff.
Include role, department, manager, opening type, business reason, target date, work arrangement, compensation, approvals, responsibilities, qualifications, interview stages, panel, and decision maker. Add conditional questions for different search types.
A requisition commonly records the request and approval to hire. An intake adds role outcomes, candidate criteria, assessments, and the search plan. A process can combine them or reference requisition approval in the intake.
Usually. Answers reveal missing decisions and create a focused agenda. Use the kickoff to challenge assumptions, resolve conflicts, and confirm the working brief.
Yes. Show backfill questions for replacements, shift and site fields for volume roles, and outcome questions for leadership searches. Conditional logic keeps each request relevant.
Separate essential and preferred qualifications, then ask which business need each essential criterion supports. At kickoff, consider whether adjacent experience offers equivalent evidence. The team still decides the criteria.
Yes. Makeform includes unlimited free forms and responses for generating, editing, publishing, and reusing intakes. The paid tier removes the Makeform badge.
Submissions can reach the Makeform inbox and tools such as Google Sheets, Slack, or Zapier. Use them to notify recruiters, maintain a request list, and prepare kickoffs.
Replace the vague role-request email.
