Turn your longarm workflow into a customer-ready form for measurements, condition, batting, thread, design, finishing, and deadlines.
Route quilt requests to email, Google Sheets, Slack, and Zapier.
Sample prompts for your quilt intake form
Choose a starting point, edit it, and send the prompt to the Makeform builder.
Audience
Customers booking standard all-over longarm quilting
Format
Detailed intake with design and thread choices
Prompt size
237 chars
Example form structure
Detailed intake with design and thread choices
Quilt-top and backing measurements
Upload full-quilt and detail photos
Choose a pantograph and density
Batting and thread preferences
Review and approve your instructions
Suggested routing tags
Needs consultation
Ready to schedule
Materials needed
Ask separately for top and backing dimensions measured after pressing, so shortages are easier to spot.
Step 1
Measure
top, backing, batting, and condition
Step 2
Choose
design, density, thread, and finishing
Step 3
Review
quilter checks materials and instructions
Step 4
Schedule
details are ready for estimate and queue
Why structured intake matters
Record physical details, creative direction, materials, and finishing before a top enters the queue.
Separate top, backing, and batting fields reveal shortages or unusual seams before drop-off or shipping.
Offer your pantographs, density levels, batting types, and finishing services as clear choices.
Keep photos, handling notes, deadlines, and customer approval in one submission.
Adapt to your service menu
Replace generic choices with your patterns, materials, and finishing menu.
Pantograph, scale, density, thread, batting, and turnaround preferences for repeatable all-over work.
Photos, motif direction, priority areas, consultation needs, budget range, and a flexible completion window.
Dense or minimal quilting goals, hanging sleeve, label, show deadline, return plan, and handling notes.
Trimming, binding preparation, machine attachment, hand finishing, sleeves, labels, and return shipping.
Build the workflow
Generate the intake, tailor the choices, then review each submission before scheduling.
Describe your quilting styles, materials, preparation rules, finishing, and delivery methods.
Add pantographs, batting inventory, backing allowance, density, and binding choices.
Show material, custom-design, and shipping questions only when relevant.
Compare the intake with the physical quilt and clarify missing measurements or instructions.
Intake form vs loose notes
Structured intake keeps measurements and decisions visible when the quilt reaches the frame.
Field guide
Six sections create a practical record for preparation, quilting, and finishing.
Customer and job
Capture contact details, quilt name, intended use, event date, requested completion date, and schedule flexibility.
Top and backing
Separate top and backing dimensions. Ask about pressing, fullness, loose edges, applique, embroidery, directional backing, and pieced seams.
Batting
Branch from who supplies batting. Gather dimensions for customer batting or fiber and loft choices from studio inventory.
Design and density
Offer pantographs or style families, scale, and density. For custom work, separate blocks, borders, sashing, and negative space.
Thread
Ask whether thread should blend, contrast, vary, or be selected by the quilter, with top and bobbin choices when offered.
Finishing and approval
List trimming, binding, sleeve, label, pickup, and shipping choices. End with review and approval of submitted instructions.
Related tools
Use live Makeform tools for broader intake, custom requests, appointments, and project details that complement a longarm quilting service.
Start a general customer intake when your studio offers several textile or finishing services.
Open toolCollect specifications for commissioned quilts, sewn goods, or studio-made finishing materials.
Open toolGather scope, references, timing, and budget for design-heavy custom work.
Open toolLet customers request a drop-off, pickup, or design consultation time.
Open toolCollect maker and booth details when your studio also organizes a craft event.
Open toolUse a concise request flow for related creative projects and studio services.
Open toolFAQ
Practical answers for longarm quilters organizing customer details, materials, creative direction, and finishing requests.
It is the structured brief completed before longarm work is scheduled. It records contact details, dimensions, condition, batting, thread, design, finishing, deadlines, photos, and instruction review.
Collect top and backing width and length separately after pressing. Ask whether backing is pieced or directional, gather customer-supplied batting dimensions, and state your required allowances.
Ask who supplies batting, then show product dimensions or studio fiber and loft choices. For thread, offer blend, contrast, variegated, or quilter's choice and permission for a coordinating alternative.
Yes. Request a full-quilt photo, close-ups of applique, fullness, loose seams, or damage, and optional design references. Label whether each upload documents condition or creative direction.
Yes. Branch from the service choice. Show pantograph, scale, and density for edge-to-edge; show block, border, negative-space, budget, reference, and consultation fields for custom work.
Include the measurement basis, minimum job amount, batting units, and finishing add-ons. Explain that the studio reviews condition, materials, and design density before confirming an estimate.
Yes. Makeform provides unlimited free forms and responses. Generate, edit, publish, and use the form without a response cap; the paid tier removes the Makeform badge.
Compare the submission with the quilt, verify measurements, inspect condition issues, and resolve unclear design or finishing choices. Then prepare the estimate and schedule from confirmed information.
Give each quilt a record.
