Describe your listings and showing process. Makeform creates a focused request form for contact details, property selection, preferred tour times, visitor needs, and follow-up.
Send tour requests to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it to your listings, or send it to the Makeform builder.
Audience
Buyers requesting a private residential showing
Format
Listing and preferred-times request form
Prompt size
282 chars
Example form structure
Listing and preferred-times request form
Name, email, and phone
Which property would you like to tour?
First and second preferred time windows
Are you working with an agent?
How should we follow up?
Suggested routing tags
New tour requests
Times to confirm
Agent follow-up
Ask for at least two preferred time windows and the prospect's time zone so an agent can confirm a workable appointment without a long email exchange.
Step 1
Request
prospect selects a property and times
Step 2
Review
agent checks details and availability
Step 3
Confirm
both sides receive the agreed time
Step 4
Tour
agent arrives prepared for the showing
Why use a request form
A message that says “Can I see it Saturday?” may omit the listing, time zone, and alternate availability. A structured form gives the agent useful context.
Collect the property, two time windows, time zone, tour format, and attendee count together.
Ask about move timing, representation, financing stage, or intended use without turning a simple tour request into a full application.
Route the submission with the prospect's follow-up preference and questions attached.
Built for different tours
Start with the showing workflow that matches your inventory, then replace sample properties and questions with your own.
Listing selection, buyer availability, representation, financing stage, and pre-tour questions.
Unit selection, move-in timing, household basics, tour format, and scheduling consent.
Several addresses, priority ranking, a shared time window, meeting point, and route notes.
Company, intended use, occupancy needs, attendee roles, inspection priorities, and broker details.
Showing workflow
Generate the form, tailor it, share it, and give the assigned agent a consistent request.
Specify the property type, listing choices, and who receives each request.
Add properties, tour formats, qualification questions, alternate times, and confirmation wording.
Share the link on listing pages, in emails, through QR codes, or on your website.
Compare requested windows with availability, then reply through the prospect's chosen channel.
Form vs email vs scheduler
A request collects preferences so the agent can check property access before confirming.
Field guide
Capture what an agent needs to identify the listing, assess timing, prepare, and respond.
Contact
Collect a reliable reply path and ask where the prospect wants to receive confirmation.
Property
Use a listing choice, address, or property ID. For portfolios, allow several options and a priority.
Timing
Ask for two complete windows, a time zone, and constraints so an unavailable first choice has an alternative.
Context
Ask only for context that helps the agent prepare relevant information for the tour.
Visit needs
Attendee count, accessibility, parking, and access notes help the representative prepare.
Expectations
Explain what happens after submission and that a preferred time is not yet booked.
Related tools
Pair the request form with inquiry, open-house, listing, inspection, application, and appointment tools already available in Makeform.
Capture questions from prospects who are not ready to choose a tour time.
Open toolRegister visitors for a shared viewing window and collect follow-up preferences.
Open toolCollect structured listing details before marketing a property to prospects.
Open toolDocument room-by-room condition separately from a prospect's showing request.
Open toolMove an interested renter into the application stage after the tour.
Open toolUse a general booking flow when you can offer firm appointment slots directly.
Open toolFAQ
Practical answers for agents and property managers organizing showing requests.
It lets a buyer, renter, or investor request a viewing with property, contact, preferred-time, attendee, and follow-up details. The representative reviews it and confirms separately.
Collect contact details, property or listing ID, two tour windows, time zone, format, attendee count, follow-up preference, and questions. Add only context that helps prepare the visit.
No, unless it is connected to a separate booking process. State that times need confirmation, then have an agent check access and reply with the final appointment.
Yes. Offer multi-select choices, ask for a priority, and collect overall availability and a meeting preference. The agent can then propose an itinerary.
Yes. Rentals may need unit, move-in, household, pet, and tour-format fields. Commercial requests may need company, intended use, space, timeline, attendee, broker, and inspection details.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect tour requests without a response cap. The paid tier removes the Makeform badge.
Route submissions by email, Slack, Google Sheets, or Zapier. Track the property and a status such as new, awaiting confirmation, confirmed, reschedule needed, or completed.
Ask for two windows, time zone, tour format, attendees, contact preference, and constraints. Keep listing choices current and explain that an agent confirms the appointment.
Make every showing inquiry ready to schedule.
