Describe your property, assessment scope, and valuation method. Makeform creates a mobile-ready form for condition ratings, features, photos, measurements, valuation details, and follow-up.
Route assessment responses to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a starting prompt, adapt the criteria, or send it to the builder. Edit every structure before publishing.
Audience
Property managers reviewing homes and apartments
Format
Mobile room-by-room assessment with photos
Prompt size
276 chars
Example form structure
Mobile room-by-room assessment with photos
Property and visit
Condition and severity
Photos
Features and measurements
Value and method
Suggested routing tags
Assessment complete
Follow-up required
Valuation review
Pair each condition rating with a location, observation, photo, and next step. A score alone lacks context.
Step 1
Identify
property, parcel, visit, and assessor
Step 2
Observe
features, measurements, condition, and photos
Step 3
Evaluate
issues, repair inputs, method, and value range
Step 4
Route
summary, missing data, and follow-up owner
Better field records
A structured assessment attaches every note and photo to the right property, area, rating, and valuation input.
Use shared choices for every area and require notes for fair, poor, inaccessible, or not observed ratings.
Record construction, measurements, rooms, amenities, upgrades, and systems in comparable fields.
Keep the effective date, method, sources, value range, adjustments, and assumptions beside observations.
Adapt the scope
Match fields to the visit so each property type reveals only relevant questions.
Standardize visits while preserving issues, photos, priorities, and review dates.
Combine condition, deferred work, comparables, assumptions, and open questions.
Organize site, envelope, interior, and system sections with conditional follow-up.
Capture construction, size, rooms, amenities, remodeling, and outbuildings on-site.
Assessment workflow
Define the scope, test the field sequence, and route records for valuation or property follow-up.
Name property types, areas, ratings, features, valuation details, outcomes, and team terminology.
Follow walking order, require identifiers, and reveal details after a concerning rating.
Test on a phone and confirm photos, numbers, choices, and notes remain practical on-site.
Route submissions, tag missing information, and assign property or valuation follow-up.
Form vs notes vs spreadsheet
Every approach can capture facts. The difference is how much sorting, labeling, and interpretation remains after the assessor leaves.
Field guide
The right detail depends on why you are assessing the property. These six groups create a clear base that you can shorten, expand, or branch by property type.
Property identity
Use identifiers that distinguish units and repeat visits. Record the assessor, timing, and access limits.
Characteristics
Use structured fields for comparable facts and notes for unusual features.
Observed condition
Define a condition scale. When a rating flags concern, ask for location, symptoms, severity, and action.
Photos & documents
Place uploads in the relevant section and request captions when context is unclear.
Valuation details
Capture the method, effective date, inputs, uncertainty, assumptions, and supporting references.
Summary & routing
Summarize priorities, separate observations from estimates, and assign unanswered items.
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Open toolFAQ
Practical answers for property managers, assessors, asset teams, and field staff building a repeatable assessment process.
It records property identity, features, observed condition, photos, valuation inputs, and follow-up. Managers can standardize portfolio reviews; assessors can adapt it to their field method.
Include the asset ID, type, assessor, visit date, access notes, construction, features, measurements, condition ratings, issues, photos, upgrades, repair inputs, valuation method, effective date, value range, assumptions, and status.
Yes. Show relevant sections from the property-type choice. Homes can reveal rooms, finishes, and amenities; commercial buildings can reveal tenant areas, loading, parking, roof, HVAC, electrical, and plumbing.
Follow the assessor's walking order. Give each area a defined scale, then ask for location, description, severity, photo, repair allowance, and action when needed. Include not observed and inaccessible choices.
Yes. Add effective date, approach, comparable references, income or cost inputs, adjustments, repair allowances, value range, rationale, assumptions, and gaps. It records your conclusion without replacing required professional review.
Yes. Put uploads beside the relevant area or issue. Request a caption, location, or photo type for context, and collect plans, reports, invoices, or other documents.
Yes. Makeform offers unlimited free forms and responses for generating, editing, publishing, and collecting assessments. The paid option only removes the Makeform badge.
They reach your Makeform inbox and can flow to Google Sheets, Slack, or Zapier. Status fields help reviewers filter complete, follow-up, missing-information, and valuation-review records.
Leave the site with a complete record.
