Describe your client review process. Makeform creates a proof approval form with version details, approval choices, revision notes, uploads, and reviewer acknowledgment.
Send proof decisions to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it into the Makeform builder. Each sample is an example structure, not a live AI result.
Audience
Print shop clients reviewing press-ready artwork
Format
Versioned proof decision with production acknowledgment
Prompt size
273 chars
Example form structure
Versioned proof decision with production acknowledgment
Client, company, and job number
Proof version reviewed
Approve or request changes?
List each requested correction
Review acknowledgment and name
Suggested routing tags
Approved
Changes requested
Review needed
Put the proof version and job number near the top so everyone knows which artwork was reviewed.
Step 1
Send
share the correct proof and version
Step 2
Review
client checks content and specifications
Step 3
Decide
approve or submit consolidated changes
Step 4
Route
production proceeds or revision returns
Why use an approval form
A structured form ties one reviewer, one proof version, and one production decision together.
Record the job number, filename, revision, and review date so the response matches the production asset.
A required decision routes approvals forward and reveals correction fields for revision requests.
Collect consolidated corrections by page, panel, or location instead of conflicting email comments.
Fits the work being reviewed
Keep routing consistent while tailoring the checklist to the item and production method.
Confirm copy, pagination, trim, color expectations, and the exact version headed to press.
Organize checks by front, back, side panel, barcode area, and dieline before the file enters production.
Capture a named stakeholder's decision on a concept, ad set, or campaign deliverable at each agreed milestone.
Collect page- or screen-specific notes, reference links, and annotated uploads without mixing feedback between revisions.
Approval workflow
Capture the review details your team needs, then route each outcome.
Describe what you produce, how proofs are identified, who reviews them, and the required checks.
Require a decision, reveal correction fields for changes, and tailor the checklist to the work.
Share the form with the proof URL and version shown, then request one consolidated response.
Notify production of approval or send the designer the referenced corrections and markup.
Form vs email vs PDF
Compare how each method records the reviewed version and next step.
Field guide
Identify the asset, guide the review, and return an actionable decision.
Client and job
Use identifiers that match the estimate, project board, or job ticket instead of relying on a client's description.
Proof identity
Show the exact proof link, filename, and revision. Send a fresh review request whenever the artwork changes.
Review checklist
Use a compact checklist for predictable errors and adapt it to the deliverable.
Decision
Use a required single-choice field with options your production and design teams understand.
Corrections
Show correction fields for change requests. Require numbered items and their locations so designers can check them off.
Acknowledgment
Place your review statement beside a checkbox, typed name, or signature. Keep wording specific to your workflow.
Related tools
Connect the approval decision with the brief, revision, feedback, order, and file-collection steps used by the same client team.
Create a focused approval checkpoint for print jobs headed toward production.
Open toolCollect goals, audience, deliverables, references, and constraints before design begins.
Open toolRoute requested scope or specification changes with ownership and context.
Open toolGather structured stakeholder reactions to identity and campaign work.
Open toolCollect marked-up proofs, source assets, reference images, and client files.
Open toolCapture the specifications a designer needs before producing the first proof.
Open toolFAQ
Answers for printers and designers setting up client review.
A proof approval form records a client's decision on a specific artwork version. It identifies the job and proof, presents review checks, collects approval or changes, and captures the reviewer. Its effect depends on your process and wording.
Include the client, reviewer, job number, deliverable, proof link or filename, revision, checklist, required decision, conditional corrections, optional markup, acknowledgment, and reviewer name. Add specifications only when the client must verify them.
Reveal correction fields when the reviewer requests changes. Require one numbered list with a page, panel, screen, or element for each item. Let markup add context while the written list states the intended adjustment.
Yes. Show revision fields only for change requests and notify people based on the decision. Send approvals to production and revision requests to design with the job number, correction list, and markup.
Display the revision, filename, proof link, and sent date, then repeat the version in the acknowledgment. Create a new request after artwork changes, and keep reviewed versions distinguishable.
Yes, but name the owner of the final submission. Prefer consolidated comments from one reviewer. For separate responses, collect each person's role and resolve conflicts internally before production.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and reuse the form without a response cap. The paid tier removes the Makeform badge.
Yes. Add a file upload to the changes path for annotated PDFs, screenshots, images, or reference files. Pair each upload with numbered written corrections so the designer understands the intent.
Give every proof a clear next step.
