Describe your merchandise and customization options. Makeform creates an order form for item choices, quantities, colors, sizes, artwork, imprint instructions, delivery, and review contacts.
Route new orders to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a brief, tailor it, or send it to the Makeform builder. The structure shown is an example.
Audience
Marketing teams ordering branded event merchandise
Format
Multi-item request with artwork and deadline
Prompt size
266 chars
Example form structure
Multi-item request with artwork and deadline
Company, buyer, event, and event date
Which promotional products do you need?
Quantity, color, and branding for each item
Upload print-ready logo or artwork
Delivery address and in-hands date
Suggested routing tags
New quote
Artwork needed
Ready for review
Ask for print or embroidery placement separately from the logo upload; a file alone does not show where the mark belongs.
Step 1
Select
products, variants, and quantities
Step 2
Brand
artwork, colors, and imprint placement
Step 3
Review
quote details and proof contacts
Step 4
Deliver
deadline, address, and instructions
Why a structured order form
Each product has linked quantities, variants, artwork, and placement. Capture those relationships before quoting instead of rebuilding them from email.
Use conditional sections so every selected item keeps its own quantity, color, and decoration notes.
Receive budget, quantities, in-hands date, packaging, and delivery notes in consistent fields.
Keep logo uploads, brand colors, imprint methods, placement, and proof contacts with the request.
Built for promotional selling
Start with the closest buying situation, then edit catalog choices, required fields, and routing.
Collect audience, event date, giveaway categories, quantities, target budget, delivery deadline, and venue shipping instructions.
Capture garment style, color, quantities by size, decoration method, personalization lists, and department-level delivery needs.
Present a focused set of products and reveal item-specific questions only after a buyer selects a category or model.
Reference the prior job, capture new quantities, and branch to revised artwork or specification fields only when something changed.
Order intake workflow
Describe your catalog, check the generated structure, and route submissions to the quote and artwork teams.
List your merchandise categories, request type, and required client and campaign details.
Edit choices and add conditional sections for each item's quantity, variant, decoration, packaging, and artwork.
Notify the account owner or production coordinator and organize order details in your Makeform inbox.
Check deadlines, artwork, delivery details, and missing specifications before your quote and proof process.
Intake methods compared
Promotional merchandise has variant and decoration choices that change by item. An online form can reveal questions based on each selection.
Field guide
Follow the order from client context through products, artwork, quote inputs, delivery, and review.
Client and campaign
Identify the company, buyer, campaign, audience, event, and people who can answer quote or proof questions.
Products and quantities
Collect the model, material, color, size, and quantity for each selection. Apparel needs quantities by size.
Artwork and decoration
Alongside uploads, ask for decoration method, imprint colors, placement, personalization, and which logo belongs to each item.
Budget and quote inputs
Budget, quantity, packaging, and destination guide product selection and quote preparation without presenting a final price.
Schedule and fulfillment
Ask for the in-hands date, full address, recipient, split-shipment needs, venue constraints, and fulfillment notes.
Review and changes
Record quote and proof reviewers, the previous job reference, and specifications that changed on a reorder.
Related tools
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Open toolFAQ
Answers for merchandise vendors.
It collects the buyer, products, variants, quantities, decoration instructions, artwork, budget, required date, shipping, and review contacts for a branded merchandise request.
Require the client, product, quantity, delivery date, destination, and core branding details. If artwork is optional, ask whether it is ready and who will provide it.
Show a conditional section for every selected category. Repeat quantity, color, size, decoration, placement, and artwork questions for each item.
Yes. Accept logos, artwork, brand guides, personalization lists, or purchase orders. Ask separately for imprint colors, decoration method, and placement.
Yes. Group numeric size fields under each garment and reveal the correct size range after the client chooses a style.
Yes. Makeform supports unlimited free forms and responses, so you can generate, edit, publish, and collect promotional order requests without a response cap. The paid tier removes the Makeform badge.
Match your process. If pricing, stock, decoration, freight, or timing still need review, call it a quote request and explain that details require confirmation.
Ask for the previous job, products, quantities, address, and date. Reveal revision fields only when artwork, color, placement, packaging, or personalization changed.
Collect the details behind every branded item.
