Describe the purchasing decision. Makeform turns it into a focused procurement survey for stakeholders or suppliers, covering demand, specifications, service quality, risk, and priorities.
Route procurement survey responses to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a starting point, adapt the prompt, and send it to the builder. The displayed structure is an example.
Audience
Department leads planning upcoming purchases
Format
Prioritized needs survey with conditional detail
Prompt size
331 chars
Example survey structure
Prioritized needs survey with conditional detail
What product or service is needed?
Required quantity or expected usage
When is it needed?
Rank urgency and business impact
Must-have requirements and attachments
Suggested routing tags
Demand planning
Supplier review
Follow-up needed
Ask respondents to separate must-have requirements from preferences; treating every request as essential makes supplier comparison harder.
Step 1
Define
decision, audience, category, and timeframe
Step 2
Collect
needs, scores, examples, and constraints
Step 3
Segment
team, supplier, spend, urgency, and risk
Step 4
Act
source, consolidate, improve, or investigate
Better procurement evidence
Connect each score to a category, supplier, timeframe, and example so buyers can sort evidence without losing context.
Use consistent rating anchors for delivery, quality, service, and value across teams.
Branch from low scores to evidence, or from new purchases to budget and delivery details.
Group findings by business unit, category, supplier, and recommended action.
Four procurement moments
Change the audience and questions to gather demand, evaluate delivery, improve supplier participation, or understand a purchasing category.
Collect business need, timing, quantity, budget range, and priority before teams submit disconnected requests.
Score delivery, quality, responsiveness, invoice accuracy, and issue resolution with evidence for low ratings.
Ask bidders where instructions, communication, portals, or timelines caused avoidable work during a sourcing event.
Map suppliers, renewal dates, spend bands, usage, duplicate tools, and switching constraints across departments.
Survey workflow
Ask only for information that changes prioritization, sourcing, supplier management, or follow-up.
Specify demand planning, supplier review, or sourcing feedback and who should answer.
Add your categories and suppliers, then define both ends of every rating scale.
Show incident details after low scores and renewal questions only for current tools.
Share the link, notify the category owner, and move results into Sheets.
Choose the right collection method
Procurement surveys are strongest when many people need the same core questions. Interviews and request forms serve different moments in the decision.
Field guide
Keep identification and segmentation fields structured, make rating scales specific, and reserve open text for evidence or constraints that buyers need to interpret.
Respondent context
Collect role, department, region, and relationship to the purchase. Use anonymity when candor matters more than follow-up.
Purchase scope
Identify the product, supplier, contract, or sourcing event so unrelated experiences are not averaged together.
Requirements
Capture outcome, quantity, timing, integrations, and constraints. Separate must-have from preferred features.
Performance measures
Measure observable delivery, quality, responsiveness, invoice accuracy, and issue resolution.
Risk and impact
Ask about disruption, supplier dependency, renewal timing, switching effort, and consequences of delay.
Recommended action
Offer actions such as source, renew, consolidate, improve, review, or replace. Add an owner after review.
Related tools
Use survey findings to evaluate suppliers, register vendors, request prices, raise requisitions, or build a broader survey.
Create a detailed supplier scorecard for a specific review cycle.
Open toolCollect consistent company, contact, capability, and onboarding information.
Open toolGather comparable pricing and commercial details for a defined requirement.
Open toolTurn an approved need into a structured internal purchase request.
Open toolCreate a purchase order intake flow once supplier and terms are selected.
Open toolFAQ
Practical answers for procurement teams collecting purchasing needs or supplier feedback.
It is a structured questionnaire for purchasing needs, supplier performance, sourcing feedback, or category information. Procurement teams use comparable input to decide where to source, improve, consolidate, or investigate.
Ask for the business need, category, quantity, required date, budget range, current solution, must-haves, preferences, dependencies, urgency, and consequence of delay. Add contact and upload fields for clarification.
Measure relevant, observable dimensions such as quality, delivery, responsiveness, invoice accuracy, issue resolution, and value. Label scale endpoints, include not applicable, and request evidence for low scores.
Yes. Anonymity can encourage candid feedback about requirements, timelines, or communication. Avoid identifying fields, explain how responses are reviewed, and offer a separate optional route for follow-up.
Keep it as short as the decision permits. Use conditional logic so only relevant respondents see incident, renewal, budget, or technical follow-ups, and test it before broad distribution.
Use neutral wording, one idea per question, balanced options, consistent anchors, and not applicable. Define the audience and segment results instead of relying only on an overall average.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect procurement survey responses without a usage cap. The paid tier removes the Makeform badge.
Group results by supplier, category, business unit, urgency, and action. Review comments behind unusual scores, follow up on missing evidence, assign an owner, and record the decision.
Ask before the sourcing decision is already made.
