Describe the print jobs you sell, the specifications production needs, and how customers should send artwork. Makeform turns that brief into a print order form with quantities, finished sizes, stock, color, finishing, deadlines, delivery details, and file uploads in one organized request.
Send print orders to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a print workflow, tailor the prompt, or send it to the Makeform builder. The field structure is an example, not a live AI result.
Audience
Business customers ordering flyers, brochures, and cards
Format
Multi-product order with conditional specifications
Prompt size
412 chars
Example form structure
Multi-product order with conditional specifications
Customer and company details
Product, quantity, and finished size
Stock, sides, and color
Finishing and deadline
Upload production artwork
Suggested routing tags
Needs artwork
Ready to quote
Rush review
Ask separately for document size and finished size when jobs may include bleed, folds, or trimming.
Step 1
Specify
product, size, quantity, stock, and finish
Step 2
Upload
artwork, references, and variable data
Step 3
Review
shop checks files, timing, and open questions
Step 4
Produce
approved details move into the print queue
Why structured intake matters
Email threads scatter quantities, dimensions, deadlines, and attachments. A purpose-built print order form asks for the production facts together, while the customer still has the job in front of them.
Use conditional questions so booklets reveal page count and binding while banners reveal hems, grommets, and installation details.
Collect design files, reference PDFs, and variable-data sheets beside the exact quantity, size, and deadline they belong to.
Required fields give estimating and production the same intake structure, making missing information easier to spot before scheduling.
Made for print workflows
Begin with your most common work, then branch only to the options each product needs. Customers see a shorter form; your team receives more relevant detail.
Cards, flyers, brochures, booklets, stock, color, sides, folds, binding, and coatings.
Exact dimensions, substrates, indoor or outdoor use, mounting, finishing, and installation.
Garment variants, size quantities, decoration locations, ink colors, and personalization files.
Prior job references, revised quantities, change questions, new artwork, and fulfillment choices.
Build your intake
Describe the jobs your shop accepts, refine the generated fields, and route each submission to the people who estimate, preflight, and schedule it.
Name the products, required specifications, upload needs, fulfillment choices, and dates your team needs before it can review an order.
Replace sample stocks and finishes with your real menu, mark essential fields required, and show specialized questions only for matching products.
Submit a sample job with files, confirm the questions distinguish finished size from bleed size, and clarify accepted file instructions in the form.
Notify estimating or customer service and send structured responses to the tools your shop uses for follow-up and production planning.
Form vs email vs PDF
Customers can describe a job in many ways. The practical difference is whether your team receives consistent fields and the correct artwork together.
Field guide
The best field set mirrors how an estimator or production coordinator checks a job. Use these six groups as a starting point, then adapt the choices to your equipment and services.
Customer & account
Start with information that lets the shop find the customer, connect a reorder to prior work, and direct questions to the right person.
Product & quantity
Product selection should open the right specification path. Record total quantity clearly and capture variants separately when sizes or versions split the run.
Size & material
Record units and distinguish flat, document, and finished dimensions. Offer actual paper, substrate, garment, or supplied-material choices rather than a vague material box.
Printing & finishing
Sides, process colors, spot colors, folds, binding, trimming, coating, and mounting affect the route through production. Show only options available for the chosen product.
Artwork & data
Add upload fields for print artwork and separate uploads for variable data or reference material. Explain what the customer should name and include without claiming the file is production-ready.
Timing & fulfillment
A requested deadline is not the same as a promised completion date. Collect the in-hands need, event context, and fulfillment route so the shop can review feasibility and respond.
Related tools
Pair print intake with quoting, general orders, payments, uploads, and shipping details using live Makeform tools.
Collect tailored product choices and instructions for custom work.
Open toolCollect apparel sizes, quantities, colors, and decoration details.
Open toolBuild a separate payment collection step when your workflow needs one.
Open toolCapture recipient and delivery information for completed print jobs.
Open toolFAQ
Practical answers for print shops replacing email-based job intake.
A print order form is a structured request customers use to describe a print job. It connects buyer details with product, quantity, sizes, materials, color, finishing, deadlines, fulfillment, and artwork files so the shop can review one organized submission.
Include customer contact, product, quantity, finished dimensions and units, stock or substrate, sides and color, finishing, artwork upload, requested date, pickup or delivery, and notes. Add product-specific questions such as page count for booklets, grommets for banners, or quantities by size for apparel.
Yes. Add one or more file upload fields for artwork, reference PDFs, variable-data sheets, or personalization lists. Label each upload by purpose so production can tell which file belongs to each version, side, or print location.
Yes. Start with a product selector and use conditional logic to reveal relevant fields. A brochure can ask for flat size, folds, and paper; a sign can ask for width, height, substrate, and mounting; an apparel job can ask for sizes and decoration placements.
Collect an overall quantity, then separate counts for each size, version, language, name, or location. Include instructions that make the expected breakdown clear, and ask for a variable-data upload when the run includes many personalized records.
Not by itself. Treat the submission as an order request unless your shop has explicitly added its own confirmation process. State that the team will review specifications, files, pricing, and schedule, and distinguish the customer's requested date from a confirmed completion date.
Yes. Makeform offers unlimited free form creation, editing, publishing, and submissions. The paid tier removes the Makeform badge; it does not unlock additional usage.
Responses arrive in the Makeform inbox. You can also connect the workflow to tools such as Google Sheets, Slack, or Zapier so estimating and customer-service teams can see new requests and continue their internal process.
Turn scattered job details into structured intake.
