Describe the machine, vehicle, or work area. Makeform turns your process into a phone-friendly pre start checklist with condition checks, defect photos, and routing questions.
Route checks to email, Slack, Google Sheets, and Zapier.
Sample prompts
Choose a starting point, edit the prompt, or send it to the builder. Adapt the example fields to your equipment and procedures.
Audience
Operators checking excavators, loaders, and forklifts
Format
Conditional checklist with defect photos
Prompt size
373 chars
Example checklist structure
Conditional checklist with defect photos
Operator, shift, site, and asset ID
Hour-meter reading
Tyres, guards, lights, alarms, and controls
Describe and photograph any defect
Is the machine ready to operate?
Suggested routing tags
Ready to start
Defect reported
Supervisor review
Give every failed item a description and photo follow-up so the supervisor receives useful details.
Step 1
Identify
operator, site, shift, and asset
Step 2
Inspect
walk-around and functional checks
Step 3
Report
photos, defect details, and severity
Step 4
Route
start status and supervisor follow-up
Built for the start of work
Keep the inspection quick beside the machine while collecting enough detail for follow-up.
Ask for the asset first, then show questions relevant to that equipment type.
Branch from a failed item to its description, location, photo, and severity.
Finish with ready, restricted, or held-for-review status and who was notified.
Common pre-starts
Choose the closest context, then use your site's inspection sequence.
Fluid, track or tyre, guard, attachment, alarm, control, and cab checks tied to a plant ID and hour meter.
Walk-around condition, road controls, load restraint, emergency items, odometer, and dispatch status.
Housekeeping, access, lighting, emergency equipment, outstanding hazards, and crew briefing questions.
Power supply, housing, guards, switches, attachments, labels, and an isolation follow-up when a defect is found.
Checklist setup
Begin with your equipment and make every exception collect follow-up details.
Name the crew, assets, timing, readings, and exception recipient.
Order checks from identification and walk-around through controls and start status.
Reveal notes, photo, severity, isolation, and notification fields after a Defect answer.
Share a link or QR code and send submissions into the supervisor's workflow.
Paper vs generic vs generated
A useful form asks for evidence and routing details whenever an item fails.
Field guide
Adjust these six sections to your equipment, site procedures, and responsibilities.
Operator and context
Structured identity fields distinguish inspections and make responses easier to filter.
Readings
Use number fields and units so readings can be compared with maintenance records.
Condition checks
Follow the walk-around order and use Pass, Defect, and Not applicable per item.
Defect evidence
Conditional follow-ups keep normal checks quick and make defect reports useful remotely.
Immediate response
Separate reporting from resolution by recording the immediate step and person notified.
Completion and status
Use a final status that matches your process, with an acknowledgment when needed.
Related tools
Build forms for inspections, handovers, incidents, maintenance, and equipment assignment.
Create deeper periodic inspections for machinery, tools, and other assets.
Open toolBuild structured vehicle walk-arounds with condition checks and photos.
Open toolPass outstanding work, equipment status, and hazards to the next crew.
Open toolCollect repair details and route equipment issues for maintenance follow-up.
Open toolRecord event details, people involved, photos, and immediate actions.
Open toolTrack which worker receives an asset and its condition at handover.
Open toolFAQ
Answers for crews moving equipment checks from paper to phones.
A pre start checklist records checks completed before machinery, a vehicle, work area, or shift begins. It can capture the operator, asset, readings, condition, defects, actions, and start status. Match its content to your equipment and procedures.
Include operator and asset details, readings, and the machine's walk-around and functional checks. Common groups cover leaks, tyres or tracks, guards, attachments, lights, alarms, controls, restraints, and emergency stops. Add defect follow-ups and a final status.
Yes. Share the published link by message, intranet, bookmark, or QR code. Keep labels short, group related checks, and reveal photo and comment fields only after a defect response.
Use conditional logic so Defect opens fields for description, location, photo, severity, action, and person notified. You can also record isolation or tagging and supervisor-review status. Match choices to your escalation process.
Yes. Create a form per equipment class or start with an equipment-type question and show conditional sections. Separate forms suit specialized machines; a branched form can cover related assets.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect pre-start submissions without a usage cap. The paid tier removes the Makeform badge.
Review responses in the Makeform inbox, configure email notifications, or connect Google Sheets, Slack, or Zapier. Choose who receives every submission and who needs defect reports.
No. The form organizes your chosen checks; it does not decide whether they are sufficient. Review it against your equipment information, site process, and assigned responsibilities, then update it when work changes.
Make the first check of the shift easier to complete.
