Describe your program and participants. Makeform creates a focused questionnaire for prior experience, confidence, goals, constraints, and topic knowledge so you can start at the right level.
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Sample prompts for the builder
Choose a prompt, adapt it to your audience, or send it to the Makeform builder. Every example is editable.
Audience
Employees joining a practical skills workshop
Format
Five-minute baseline with a short scenario
Prompt size
211 chars
Example questionnaire structure
Five-minute baseline with a short scenario
Your role and planning experience
Which planning tools have you used?
Rate your confidence by topic
Choose the best response to this scenario
What do you most want to practice?
Suggested routing tags
Foundation needed
Ready for core program
Advanced experience
Ask about confidence and knowledge separately; confidence does not prove understanding.
Step 1
Define
program outcomes and participant context
Step 2
Ask
experience, knowledge, confidence, and needs
Step 3
Segment
spot shared gaps and different starting levels
Step 4
Adapt
adjust examples, pacing, and support before day one
A clearer starting point
Separate what participants know, how ready they feel, and what they need so you can make concrete choices before delivery.
Compare consistent topic scales and knowledge checks to find concepts needing more time and areas needing only a recap.
Ask experienced participants for examples and beginners what feels unfamiliar, keeping one path relevant to mixed levels.
Capture goals, constraints, and access needs early enough to revise materials, send prerequisites, or prepare support.
Built around the program
Choose the closest context, then replace example topics with your program's language.
Check prerequisites, role context, tool access, and confidence before a workshop.
Surface goals, challenges, and themes to prioritize before the first session.
Combine knowledge questions with self-ratings to set the right level.
Collect current state, resources, stakeholders, files, and discovery decisions.
Questionnaire workflow
Use the smallest question set that will change how you prepare, teach, coach, or scope work.
State what participants should do and what their answers may change.
Balance knowledge, confidence, experience, goals, and constraints. Remove anything that affects no decision.
Preview branches, check answer options, and time a sample response.
Group results by topic and level, read context, and record adjustments.
Three ways to prepare
A registration form confirms attendance. A general intake collects background. A pre assessment connects participant evidence to choices about level, content, pacing, and support.
Field guide
Each section should answer a planning question. Use neutral language and mark optional context clearly.
Participant context
Ask about role, setting, and relevant experience. Structured choices reveal patterns; an optional text field catches contexts you did not predict.
Baseline knowledge
Tie a few questions directly to prerequisites. Scenarios reveal applied understanding, while an 'I am not sure' option reduces forced guesses.
Confidence
Use one confidence scale across topics, then compare it with knowledge responses instead of treating confidence as proof of skill.
Goals and priorities
Ask for a real situation participants want to handle differently. Ranking creates priorities when a program cannot cover every need equally.
Readiness and access
Check software, equipment, files, time, and preparation. Make access needs optional and route them to someone who can act.
Review plan
Use topic labels and consistent scales. Define shared gaps, individual follow-ups, and the reviewer before publishing.
Related tools
Use a dedicated tool for deeper training needs, client onboarding, applications, or feedback while keeping each form focused on one decision.
Map role-based skill gaps and development priorities across a team or cohort.
Open toolCreate structured skill checks for a role, course, or development plan.
Open toolCollect scheduling details and the focus for an upcoming coaching conversation.
Open toolGather contact, background, goals, and service details when a client relationship begins.
Open toolReview fit, motivation, availability, and prerequisites before program enrollment.
Open toolGather participant feedback after delivery and compare it with the starting baseline.
Open toolFAQ
Practical answers for trainers, coaches, educators, and service providers preparing to work with a new participant or group.
It is completed before an assessment, course, coaching program, or service. It captures relevant experience, baseline knowledge, confidence, goals, and readiness so the organizer can adjust level, examples, preparation, or support.
Ask about relevant role and experience, critical prerequisites, confidence by topic, goals, and practical readiness. Add one open question for missed context. Only collect information you will use.
Five to ten focused minutes suits many programs. State the purpose and estimated time, put essentials first, and show conditional follow-ups only when relevant. Go longer only when the answers inform placement or individual planning.
Score objective knowledge items when useful, but do not force goals, confidence, or context into one score. Review them beside the result. Define ranges such as foundation, core, and advanced, and explain placement decisions.
Use conditional questions and tags to find starting patterns. Send prerequisites to one group, keep the core path for another, and prepare extensions for experienced participants. Preserve individual responses instead of relying on an average.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and reuse questionnaires without a response cap. The paid tier removes the Makeform badge.
Reuse selected questions after the program when wording and scales stay comparable. Keep delivery feedback in a separate evaluation. Repeated knowledge or confidence items show change; evaluation answers add context.
Assign an owner and review deadline. Find shared gaps, individual follow-ups, missing prerequisites, and recurring goals. Record changes such as adding a recap, sending setup instructions, preparing an extension, or addressing an access need.
Start with the participant's real baseline.
