Describe the property, appraisal purpose, and valuation details. Makeform creates a structured form for item identification, condition, images, value estimates, and review.
Route appraisal records to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a starting point, adjust the prompt, and send it to the Makeform builder.
Audience
Appraisers documenting furniture, electronics, and household goods
Format
Room-by-room inventory with repeatable item entries
Prompt size
323 chars
Example form structure
Room-by-room inventory with repeatable item entries
Client, location, purpose, and effective date
Room and item category
Maker, model, identifiers, and dimensions
Condition and supporting photographs
Estimated value, value type, and rationale
Suggested routing tags
New appraisal
Needs documentation
Ready for review
Ask for both the valuation date and value type. Replacement cost, fair market value, and liquidation value answer different questions.
Step 1
Identify
owner, purpose, item, and location
Step 2
Document
condition, identifiers, history, and photos
Step 3
Estimate
value type, sources, adjustments, and conclusion
Step 4
Review
missing evidence, appraiser details, and final notes
Structured appraisal records
A single form keeps item descriptions, photos, evidence, and value conclusions together for review.
Prompt for maker, model, materials, measurements, markings, and serial numbers instead of vague labels.
Pair a condition scale with observations, damage notes, restoration history, and photographs.
Record value type, effective date, sources, comparable items, adjustments, and reasoning.
Flexible appraisal use cases
Choose the value basis and evidence fields that fit the assignment.
Organize household items by room, category, owner, and item number.
Capture provenance, creator, medium, edition, condition, and comparable references.
Gather purchase records, prior appraisals, photos, locations, and replacement estimates.
Connect pre-loss descriptions, damage, repair and replacement estimates, and missing evidence.
Appraisal workflow
Start with the assignment details, standardize each item record, and make the source of every estimated value visible to the next reviewer.
State who completes the form, what property is covered, its purpose, and the value definition.
Add category-specific questions, condition choices, uploads, and conditional paths.
Capture market, comparable references, source dates, adjustments, uncertainty, and rationale.
Send submissions to a reviewer, tag missing documentation, and keep follow-up with the item.
Form vs spreadsheet vs document
A narrative report can present conclusions, but structured intake prevents basic item facts and supporting files from being scattered before that report is prepared.
Field guide
Use these six sections to identify the assignment, describe each object, document its condition, and explain how the value estimate was reached.
Assignment scope
Capture the client, intended use, location, inspection date, effective date, and value type so reviewers can interpret the figures.
Item identification
Use a unique number and category-specific details so each object is distinguishable without irrelevant fields.
History and ownership
Purchase records, ownership, documentation, and restoration history shape research. Separate documented facts from recollections.
Condition evidence
Pair a sortable condition rating with observations of wear, damage, repairs, missing parts, and labeled images.
Valuation support
Name the market or cost source, comparable items, differences, and assumptions. Keep currency and date beside the conclusion.
Appraiser and review
Identify who inspected, researched, and reviewed the record. Status and follow-up fields keep gaps visible.
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Open toolFAQ
Practical answers for appraisers, insurers, adjusters, and property owners preparing item records.
It is a structured record for identifying movable items, describing condition, attaching evidence, and documenting an estimated value, basis, and effective date. It can support inspection, intake, inventory, or insurer review.
Include purpose, client, location, effective date, item number, category, maker, model, identifiers, materials, dimensions, age, quantity, condition, history, photos, value type, estimated amount, sources, rationale, and appraiser details. Tailor fields to the property category.
It can record fair market value, replacement cost, retail value, liquidation value, or another assignment-specific definition. Label the definition, currency, effective date, and intended use. The appraiser chooses and explains the basis.
Yes. Repeat item entries so every object has its own identity, condition, files, and estimate. Group records by room, category, owner, or inspection, then send responses to a spreadsheet for sorting.
Yes. Add uploads for overall and detail photos, marks, receipts, certificates, prior appraisals, restoration records, comparable references, and repair estimates. Request labels so reviewers can match files to items.
No. It organizes user-supplied inputs and estimates; it does not inspect, authenticate, select a valuation method, or verify a conclusion. Evidence, assumptions, sources, and reviewer notes help a qualified person evaluate the record.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect appraisal records without a form or response cap. The paid tier is for removing the Makeform badge.
Add draft, awaiting documents, needs inspection, ready for review, or complete status. Identify missing receipts, photos, measurements, serial numbers, or sources, then route the item for follow-up.
Turn scattered item notes into consistent appraisal records.
