Describe the role, schedule, and responsibilities. Makeform turns your brief into an application form for comparing experience, availability, work style, and references.
Route applications to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a scenario, adapt its details, or send it to the Makeform builder. Each structure is editable.
Audience
Candidates supporting a founder or senior executive
Format
Structured application with scenario questions
Prompt size
362 chars
Example form structure
Structured application with scenario questions
Name, email, phone, and location
Résumé and experience
Calendar and travel coordination example
Weekly availability and start date
Two professional references
Suggested routing tags
Meets schedule
Review references
Interview shortlist
Ask for specific calendar, travel, or household coordination examples instead of one broad experience answer.
Step 1
Define
responsibilities, schedule, and must-have skills
Step 2
Collect
experience, examples, availability, and references
Step 3
Review
compare complete answers in one consistent format
Step 4
Shortlist
route suitable applicants into interviews
A clearer first screen
A focused application shows what each candidate has managed, when they can work, and who can confirm their performance.
Ask for examples tied to real tasks—calendars, travel, vendors, expenses, or inbox triage.
Collect days, hours, time zone, start date, and flexibility as structured answers.
Gather each reference's relationship, contact details, and contact permission beside the application.
Adapt the role
Start with the closest work environment, then add the duties and schedule candidates will encounter.
Screen for calendars, travel logistics, meeting preparation, communication, and shifting priorities.
Cover errands, appointments, vendors, local travel, routines, and required hours.
Ask about time-zone overlap, digital tools, research, organization, and workspace.
Map fixed hours, flexible periods, in-person days, travel radius, and notice.
Application workflow
Build around the actual work, publish one link, and review candidates consistently.
Name recurring duties, work location, hours, systems, and demanding situations so the builder can propose relevant questions.
Remove unrelated fields, require essentials, add scenarios, and create follow-ups for travel, driving, or evening work.
Share one link and send responses to the hiring inbox or Slack for a consistent record.
Compare experience, schedule, skills, and references, then verify key details during interviews and reference checks.
Application form vs inbox
A tailored form adds role and schedule answers that résumés often omit.
Field guide
Use six focused sections to keep the application connected to the job.
Candidate basics
Collect the details needed to identify and reach each applicant, then move quickly to substantive questions.
Relevant experience
Years alone hide the work's complexity. Request examples resembling the opening's responsibilities.
Skills and tools
Use checkboxes for comparison and list only tools and tasks used in the role.
Availability
Use a weekly grid and separate regular hours from occasional flexibility.
Work scenarios
Use one or two ordinary job scenarios to explore prioritization and communication.
References
Ask for contacts who observed relevant work and explain when you will contact them.
Related tools
Use live Makeform tools for broader applications, candidate details, availability, interview scheduling, feedback, and eventual time tracking.
Create a broader application when you are recruiting for several job types.
Open toolCollect consistent candidate records before review or interview stages.
Open toolGather detailed recurring schedules when availability needs its own form.
Open toolOffer interview options and collect the scheduling details needed to meet.
Open toolGive interviewers one consistent scorecard for notes and recommendations.
Open toolTrack shifts after the selected assistant begins working.
Open toolFAQ
Practical answers for employers creating a focused first-stage application.
It is a structured form for candidates applying to support an individual, household, founder, or executive. It collects relevant experience, skills, availability, start date, and references consistently.
Ask about comparable work, responsibilities managed, relevant tools, weekly availability, start date, and references. Add a short scenario based on the real role.
Collect each day's time windows, time zone, preferred hours, and start date. Ask separately about occasional evenings, weekends, or travel.
Yes. A résumé provides work history while the form answers role-specific questions about experience, availability, skills, and references.
Two professional references is a practical starting point for many roles. Ask for the person's name, role, organization, contact information, relationship to the applicant, and how long they worked together. Explain when you expect to contact references.
Yes. An executive-support form might emphasize complex calendars, travel, meeting preparation, and office tools. A household-support form may instead cover errands, vendors, appointments, local travel, and household routines. Keep only the questions relevant to your opening.
Yes. Makeform supports unlimited free forms and responses, including generating, editing, publishing, and collecting applications. The paid tier removes the Makeform badge; it does not unlock a response allowance.
Review candidates against the same essential criteria, invite the strongest matches to an interview, and verify important experience and schedule details. Contact references with the candidate's permission. The form supports early screening, while interviews and reference checks provide the fuller hiring picture.
Replace scattered application emails.
