Describe your policy and the details HR reviews. Makeform creates an editable parental leave request form for dates, handoff notes, files, and contact preferences.
Route leave requests to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your policy, or send it to the builder. Each structure is a starting point.
Audience
Employees submitting an initial leave request
Format
Guided request with dates and handoff details
Prompt size
279 chars
Example form structure
Guided request with dates and handoff details
Employee, department, and manager
Expected arrival or placement date
Requested leave start and end dates
Work handoff summary
Supporting documents
Suggested routing tags
New request
HR follow-up
Plan confirmed
Ask separately for leave dates and the last working day so HR can review the full timeline.
Step 1
Request
employee details, dates, and leave plan
Step 2
Review
HR checks completeness and follows up
Step 3
Coordinate
manager confirms coverage and handoff
Step 4
Update
date changes stay connected to the request
A clearer first step
A structured request keeps scheduling, communication, and review details out of fragmented email threads.
Collect the event date, last working day, leave period, and planned return separately for a clear timeline.
Show phased-return, estimated-date, or document questions only when they apply.
Route submissions, tag items needing clarification, and keep updates with the original details.
Adapt it to your process
Start with shared questions, then branch into relevant scheduling details.
Capture estimated dates, planned leave, contact preferences, and later updates.
Allow estimated placement timing and optional pre-placement dates with inclusive wording.
Show proposed days, hours, and regular-schedule date only when selected.
Reference the original request and collect revised dates without repeating every field.
Build the workflow
Turn HR requirements into a clear form, then test routing and revisions.
List the dates, identifiers, schedules, files, and acknowledgments your process requires.
Use your terminology, explain unfamiliar questions, and add conditional paths.
Route submissions with the employee and requested dates, then assign follow-up ownership.
Test standard, estimated-date, and revised-plan paths before sharing the link.
Choose a collection method
A good method clarifies expectations and gives HR a consistent review record.
Field guide
Use plain instructions, mark optional items, and explain that submission begins a review.
Employee context
Collect enough work information to route the request without repeating unrelated profile data.
Key dates
Separate fields make estimated timing, last working day, leave period, and return easier to review.
Schedule plan
Choose continuous, intermittent, or phased leave, then reveal only the relevant schedule fields.
Supporting details
Use notes and optional uploads only when they support the review process.
Coverage handoff
Keep handoff questions to owners, urgent dates, and working-material locations.
Confirmation and updates
Explain who received the request, what happens next, and how to report changes.
Related HR tools
Use these live Makeform tools for adjacent request, contact, and employee-record workflows while keeping each form focused on its own purpose.
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Open toolCollect core employee details through a separate, reusable HR information form.
Open toolGive employees a dedicated route to update records without altering a leave request.
Open toolMaintain emergency contact details in a purpose-built workflow separate from leave planning.
Open toolFAQ
Practical answers for HR teams building a considerate and consistent request process.
It is an employee intake form for time away connected to a birth, adoption, or placement. It captures work identity, timing, leave dates, planned return, contact preferences, and review details. Submission starts a review rather than confirming approval.
Include employee, department, manager, anticipated arrival or placement date, leave dates, last working day, and planned return. Add schedule, contact, coverage, and optional upload fields when needed. Explain estimates and later changes.
Yes. Ask whether dates are confirmed or estimated. For estimates, collect the next expected update and explain revisions. A request reference can connect new dates to the original submission.
Yes. Begin with inclusive shared questions, then display path-specific dates or appointments conditionally. Limit branches to information HR uses for scheduling and review.
Use an optional upload when documentation is needed, list accepted file types, and provide a contact for questions. Review access and retention before publishing. Do not claim a file is sufficient or accepted before review.
Yes. HR can receive the complete request while a manager notification focuses on dates and coverage. Test each route, keep unnecessary personal details out of previews, and assign the next step.
Yes. Makeform provides unlimited free forms and responses for generating, editing, publishing, and collecting requests. The paid tier removes the Makeform badge. Revise questions and routing whenever your process changes.
Use plain labels, distinguish required and optional fields, and show conditional questions only when relevant. Keep policy text concise, confirm who follows up, and test each request path on mobile before launch.
Make the first leave conversation easier to navigate.
