Describe the workplace event or check you need to capture. Makeform creates an editable OHS form for hazards, incidents, inspections, evidence, controls, and follow-up.
Route submissions to email, Slack, Sheets, and Zapier.
Sample prompts for the builder
Choose a starting point, adapt it to your workplace, or send the prompt to the Makeform builder for review.
Audience
Workers and contractors reporting unsafe conditions
Format
Mobile report with risk details and evidence
Prompt size
245 chars
Example form structure
Mobile report with risk details and evidence
Where and when was the hazard observed?
Hazard category and description
Who or what could be affected?
Photos or supporting files
Is urgent assistance needed?
Suggested routing tags
Needs immediate control
Under review
Action closed
Separate the immediate control from the permanent corrective action so urgent risk reduction does not get mistaken for a completed fix.
Step 1
Report
location, event, hazard, and evidence
Step 2
Triage
urgent controls and review priority
Step 3
Assign
owner, corrective action, and due date
Step 4
Verify
follow-up evidence and closure notes
Useful safety records
Give reporters a quick path from observation to evidence and reviewers a structure for priority and follow-up.
Site, activity, category, time, and people affected arrive as fields instead of an email paragraph.
Record stopped work, isolation, removed equipment, or notification separately from final closure.
Pair actions with an owner, priority, date, evidence, and verification note.
One adaptable builder
Match the workflow to the job, then add your sites, teams, equipment, and review path.
Capture unsafe conditions, consequences, photos, and urgency.
Separate event facts, witnesses, response, evidence, and review.
Reveal finding details only for checklist items needing attention.
Record safe practices, improvement opportunities, conversations, and follow-up.
From prompt to workflow
Describe the record, review the generated questions, and publish for field use.
Name the users and whether they report hazards, record incidents, or inspect a checklist. Include your sites, categories, evidence, and escalation details.
Require essential questions, keep prompts factual, add not-applicable choices, and show witness, equipment, or action fields only when relevant.
Send records to the right inbox or Slack channel. Use urgency, site, or event type to support your review path.
Keep the report with its owner, target date, status, evidence, and verification notes. Review the process before use.
Choose the right format
Match each form to its trigger, then keep follow-up fields consistent across workflows.
Field guide
Use these six field groups to keep reporting quick, observations factual, and internal follow-up clearly separated.
Context
Name the exact work area and activity, not only the broader site. Use structured fields for repeat locations.
Observation
Ask what was seen or happened, in sequence. Neutral wording avoids requiring workers to diagnose causes or responsibility.
Exposure and urgency
Capture who could be affected, possible consequences, current status, and whether immediate help is requested. Let reviewers apply your risk method.
Evidence
Mobile uploads preserve a damaged guard, blocked route, reading, or document. Request only evidence useful to the workflow.
Immediate response
An immediate control may reduce exposure while a longer fix is reviewed. Keep it separate from corrective action and verification.
Action and closure
Show who reviews the record, the chosen action, its due date, and how completion was checked. Closure belongs to the review process.
Related tools
Use focused forms while keeping locations, categories, owners, and follow-up consistent.
Capture unsafe conditions, exposure, evidence, controls, and escalation.
Open toolDocument timelines, people, witnesses, response, and review.
Open toolCreate repeatable checks with conditional findings and follow-up.
Open toolRecord safe behaviors, improvement opportunities, coaching conversations, and next actions.
Open toolCheck equipment condition, attach defect photos, and route items needing attention.
Open toolGather employee event details in a focused record for internal review and follow-up.
Open toolFAQ
Answers for safety officers building reporting and inspection workflows.
An OHS form records occupational health and safety information such as hazards, incidents, near misses, observations, inspections, and follow-up actions. Focused forms are usually easier to complete than one universal questionnaire.
Include site, exact location, time, activity, category, factual description, possible exposure and consequences, photos, controls, urgency, and notifications. Add internal priority, owner, due date, status, evidence, and verification fields.
An incident form reconstructs an event with a timeline, people, witnesses, response, and evidence. An inspection form follows checkpoints marked pass, needs attention, or not applicable. Both can share action and verification fields.
Yes. Add file uploads where a photo, document, or reading clarifies the condition. Ask for a caption and request only material needed for the safety workflow.
Yes. Use an urgent-assistance question and notify the safety team through email or connected workflows. Define and test the escalation process; a submission is not a substitute for immediate emergency contact.
Group checkpoints by area, use a consistent result scale, and reveal details only after a finding. Create focused versions when teams inspect unrelated systems.
Yes. Makeform provides unlimited free forms and responses. The paid tier removes the Makeform badge. Review and adapt generated questions to your workplace before publishing.
No. The generator structures information; it does not certify a safety program or determine required records. Have the appropriate specialist review it against your hazards, reporting routes, retention practices, and applicable requirements.
Turn observations into follow-up.
