Describe your catalog, locations, and purchasing process. Makeform creates an internal form for exact items, quantities, cost centers, dates, and delivery points so admins can track fulfillment.
Route office supply requests to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a workflow, edit the details, and send it to the Makeform builder.
Audience
Employees ordering approved stationery
Format
Catalog request with quantities and destination
Prompt size
384 chars
Example form structure
Catalog request with quantities and destination
Employee, department, and cost center
Choose approved office supplies
Quantity, unit, color, or size
Delivery point and date needed
Are equivalent substitutes acceptable?
Suggested routing tags
New request
Ready to order
Fulfilled
Pair every quantity with a unit such as each, box, ream, or case.
Step 1
Request
employee selects items, quantities, and destination
Step 2
Review
admin checks stock, budget, and exceptions
Step 3
Order
approved lines move to purchasing
Step 4
Fulfill
received supplies reach the right employee
Order-ready intake
Required fields answer which item, how many units, which budget, and where to deliver it before purchasing reviews the request.
Keep product, SKU, quantity, unit, and substitute preference together in one item line.
Department, cost center, purpose, estimate, and need-by date support review.
Move submissions from new to approved, ordered, received, and fulfilled.
Fit the office
Use catalog choices for routine supplies and fields for exceptions.
Use checkboxes and dropdowns for common paper, writing, filing, mailing, and toner requests.
Current count, reorder quantity, pack size, and cabinet identify replenishment needs.
Collect approved items and a verified shipping destination.
Request specifications, links, estimates, justification, and attachments for nonstandard items.
Build the workflow
Start with familiar items, then add routing and tracking details.
List standard items, sites, delivery points, cost centers, exception rules, and recipients.
Require units and show specifications, estimates, or manager fields only when relevant.
Notify the administrator with requester, item summary, date, location, and estimate.
Add order reference, expected arrival, received date, and fulfillment status downstream.
Choose the intake method
Choose a channel preserving detail and giving purchasing one queue.
Field guide
These six sections give employees a simple request experience while preserving everything purchasing needs to review, order, receive, and deliver supplies.
Requester
Capture the organization details needed to route requests, using local department and cost-center labels.
Items
Use catalog options for routine items. For exceptions, collect specifications, SKU, vendor link, or an attachment.
Quantity
Pair the count with each, pack, box, ream, or case. Ask for current stock when replenishing shared cabinets.
Cost
Prices, shipping, vendor, and cost center help estimate the request. Let employees choose Not sure when needed.
Timing and delivery
Capture a specific date plus the building, room, mail stop, or remote shipping destination.
Review and fulfillment
Explain that submission starts review. Track approval, ordering, receipt, and delivery as later stages.
Related tools
Use a focused tool for equipment, requisitions, vendor orders, reimbursement, inventory, or facilities service.
Separate assigned or returnable equipment from consumable stock.
Open toolCollect codes, quantities, stock locations, and fulfillment details.
Open toolGather receipts when an employee already purchased supplies.
Open toolCount stored products and review inventory accuracy.
Open toolFAQ
Answers for administrators, purchasing teams, and employees.
It is an internal form for requesting paper, pens, toner, shipping materials, and other workplace consumables. It records the employee, exact item, quantity and unit, budget, need-by date, and destination for review and fulfillment.
Collect product, specifications, SKU or link, quantity, unit or pack size, and substitute preference. For nonstandard items, add vendor, estimate, justification, and an upload. Request-level fields include employee, department, cost center, purpose, date, and destination.
Yes. Give each item a separate line so description, quantity, unit, cost, and substitute preference stay together. Without repeatable groups, use numbered item sections or one submission per item.
Show approved supplies as checkboxes or dropdowns. Selecting Other can reveal specifications, link, price, reason, alternatives, attachment, and manager fields, keeping routine requests short and exceptions complete.
No. It is an internal request. An administrator may check stock, clarify details, review budget, combine requests, approve an alternative, or decline it before ordering. State that confirmation does not mean approval or purchase.
Send responses to a shared workflow and track clarification, approval, order reference, vendor, expected arrival, receipt, and fulfillment. Preserve original answers separately and record the room, pickup point, or recipient.
Yes. Makeform offers unlimited free forms and responses for generating, editing, publishing, and collecting requests. The paid tier removes the Makeform badge. Replace sample items and locations, then test routing before sharing.
The supply form records an employee's internal need. A purchase order is a later vendor-facing record used after review. The request carries item and requester context; the purchase order adds the vendor and order reference.
Give every supply request a clear path to fulfillment.
