Describe the office and areas to check. Makeform creates a mobile-friendly office inspection checklist with ratings, photos, owners, and follow-up dates.
Route inspection findings to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a walkthrough, adapt its prompt, or send it to the builder. Each structure is an editable example.
Audience
Facilities coordinators checking shared office areas
Format
Mobile checklist with ratings and photos
Prompt size
352 chars
Example checklist structure
Mobile checklist with ratings and photos
Building, floor, date, and inspector
Entrances and corridors clear?
Work areas and shared rooms
Finding location and priority
Photo of item needing attention
Suggested routing tags
Needs attention
Work order needed
Follow-up complete
Require a location and photo whenever an item needs attention, so others can assign and verify it.
Step 1
Walk
open the checklist on-site
Step 2
Record
rate conditions and attach evidence
Step 3
Assign
set owner, priority, and date
Step 4
Verify
revisit the item and record follow-up status
Useful on the walkthrough
The checklist preserves the issue location, the observation, and the next action.
Use the same Pass, Needs attention, and Not applicable choices across every room for quickly scannable submissions.
Show location, notes, and photo fields after a negative rating while keeping routine mobile checks quick.
Capture severity, owner, and target date beside each finding to create the action list during the walkthrough.
Adapt to the site
Keep a common core, then adjust sections for each building and visit.
Inspect reception, corridors, work areas, amenities, storage, finishes, and housekeeping on schedule.
Record blocked routes, unstable storage, damaged cords, leaks, supply issues, and immediate controls.
Check furniture, utilities, equipment, signs, supplies, and incomplete work before occupancy.
Use shared site codes, ratings, and area names to compare finding types and status.
Build the checklist
Follow the inspector's route and make exceptions actionable.
Name the buildings, floors, room types, inspection frequency, condition choices, and people who receive findings.
Group the form by entrance, work areas, amenities, storage, and exits in walking order.
Require location, observation, photo, priority, assignee, and target date for exceptions.
Share a link or QR code, then route walkthroughs to the facilities inbox and tracking destination.
Choose the right record
Structured submissions keep evidence and follow-up attached to each inspection item.
Field guide
Use six groups to separate routine conditions, findings, and actions.
Inspection identity
Start with structured site details so reviewers know which building, zone, and visit produced each finding.
Access & circulation
Follow the approach, entrance, reception, corridors, doors, and shared routes. Identify the exact zone for exceptions.
Work & meeting areas
Check workstations, private offices, meeting rooms, and collaboration zones for damage, missing equipment, or layout concerns.
Amenities & housekeeping
Check kitchens, restrooms, print areas, waste stations, and storage. Separate cleanliness, damage, and supply issues for routing.
Finding evidence
Require enough location, description, and photo context for a remote reviewer to understand each exception.
Corrective action
Keep ownership and the proposed response beside the finding, then record what changed during follow-up.
Related tools
Use separate forms when a finding becomes a hazard report, incident record, maintenance request, or deeper equipment inspection.
Build a safety-focused walkthrough with consistent ratings and exception details.
Open toolLet employees document a specific hazard between scheduled office inspections.
Open toolTurn repair findings into requests with location, photos, and priority.
Open toolRun a detailed condition check for workplace equipment.
Open toolCapture people, place, timeline, observations, and incident attachments.
Open toolInspect broader property condition when the scope extends beyond occupied office areas.
Open toolFAQ
Practical answers for facilities and safety teams setting up an on-site inspection workflow.
An office inspection checklist guides a workplace walkthrough through entrances, work areas, amenities, storage, lighting, and housekeeping. It records conditions, exceptions, and follow-up details consistently.
Include site, area, inspector, date, condition choices, and conditional exception fields. Capture location, observation, photo, priority, owner, target date, and status. Adapt checks to your premises and procedures.
Follow the walking order: approach, entrance, corridors, work areas, meeting rooms, amenities, restrooms, storage, and final notes. Use observable questions and show detailed fields only for exceptions.
Yes. Show a file upload when an item needs attention. Request an overview, a useful close-up, and a written observation so reviewers can locate and understand the issue.
Yes. Use consistent dropdowns for site, floor, and inspection type. Conditional sections can show location-specific checks while shared names and ratings keep submissions sortable.
Collect an owner, priority, target date, and action for each exception. Route it to your tracker, then record work-order reference, status, verification notes, and completion evidence.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses with your checklist. The paid tier removes the Makeform badge.
No. It records observations and actions; it does not certify a workplace or show every possible issue was found. Choose checks and reviews suited to your site and relevant guidance.
Replace scattered notes with actionable findings.
