Participant context
Identify the person and their program track.
Collect only the context needed to route and assess the request.
- Name and contact details.
- Cohort, role, track, or location.
- Relevant experience in concise categories.
Free mentor matching form builder
Free AI Mentor Selection Form Generator
Describe your program and matching criteria. Makeform creates a mentor selection form for goals, communication preferences, availability, and ranked choices your team can review.
- Unlimited free forms and responses
- Editable before publishing
- Ranked preferences and conditional fields
- Built for mentorship program matching
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Used by tools like ChatGPT, Perplexity & ClaudeSend participant preferences to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it to the Makeform builder. The structure is an example, not a live matching result.
Prompt ready4 formats
Audience
Students choosing from alumni and industry mentors
Format
Preference form with ranked mentor profiles
Prompt size
364 chars
Brief qualitySends to builder
Example form structure
Preference form with ranked mentor profiles
Prompt exampleEditable in builder
Degree program, year, and career interests
Short answerFirst ask
2
What do you want to accomplish this semester?
Long answer
3
Preferred meeting frequency and format
Multiple choice
4
Rank your top three mentor choices
Ranking
5
When are you available to meet?
Checkboxes
Suggested routing tags
Ready to match
Needs follow-up
Schedule conflict
Ask participants to rank key qualities and explain their top choices. You get comparable preferences with useful context.
Step 1
Understand
goals, experience, and support needed
Step 2
Prioritize
mentor qualities and ranked choices
Step 3
Check fit
schedule, format, language, and conflicts
Step 4
Match
coordinator reviews comparable responses
Better preference data
A good match needs more than a favorite name.
A structured form reveals why participants chose someone, what they want to achieve, and whether the relationship can work.
Rank choices with reasons
Collect three ranked choices and reasons, giving coordinators context and alternatives when one mentor is oversubscribed.
Match on goals and working style
Capture outcomes, mentor attributes, communication style, and feedback preference—not just shared industries.
Surface practical conflicts early
Check time zone, cadence, language, format, availability, and relationship conflicts before matching.
Designed for real programs
Use one matching structure across different cohorts.
Keep matching inputs consistent while adapting profiles and routing for each program.
University and alumni networks
Connect career goals to alumni expertise, availability, and meeting preferences.
Employee development
Collect development goals, leadership topics, location, and reporting-line conflicts.
Youth and community programs
Ask about interests, accessibility, language, scheduling, and supportive mentor qualities.
Founder and professional networks
Match business challenges to expertise while flagging competitor concerns.
Build the selection workflow
From program criteria to a review-ready response.
Turn matching criteria into a clear form and one review process.
01
Describe the cohort and matching rules
Describe participants, mentor choices, program constraints, and review criteria.
02
Edit questions and choices
Add approved profiles, rankings, required fields, and conditional follow-ups.
03
Share one clear selection link
Share the form, deadline, contact, and a note that preferences do not guarantee a match.
04
Review and route responses
Route responses, flag conflicts, and compare goals, rankings, and schedules.
Selection methods compared
Give participants choice without losing matching context.
The useful approach depends on program size, mentor capacity, and how much coordinator review each pairing requires.
Approach
What you learn
Best fit
ApproachOpen text request
What you learnA name or broad request, often without comparable reasons or schedule details.
Best fitVery small cohorts where the coordinator already knows every participant.
ApproachSingle-choice mentor list
What you learnThe participant's favorite profile, but no fallback when that mentor reaches capacity.
Best fitPrograms where each mentor can accept many participants and choice is the main criterion.
Approach
Structured selection form
What you learnGoals, ranked preferences, reasons, availability, working style, and acceptable alternatives.
Best fitPrograms balancing participant preference with fit, capacity, conflicts, and coordinator judgment.
Field guide
What a mentor selection form should include.
Keep essential criteria structured and use long answers only for useful context.
Goals and topics
Define what a useful relationship would accomplish.
Concrete outcomes make expertise easier to match and give the pair a starting point.
- Primary mentorship goal.
- Skills or topics needing support.
- A practical definition of progress.
Preferences and ranking
Separate must-haves from nice-to-haves.
Rankings reveal priorities. Ask participants to explain their strongest choices.
- Ranked profiles or attributes.
- A reason for each top choice.
- Acceptance of a suitable alternative.
Working relationship
Capture how the participant learns and communicates.
Ask how the participant prefers to communicate, receive feedback, and structure meetings.
- Communication and feedback style.
- Meeting structure and frequency.
- Virtual, in-person, or flexible format.
Availability and access
Find overlap before proposing a pair.
Structured time blocks are easy to compare. Include access needs that affect participation.
- Time zone and recurring availability.
- Language and accessibility preferences.
- Relevant location or technology constraints.
Conflicts and coordinator notes
Give the review team a safe exception path.
Let participants flag prior relationships, reporting lines, or competitor conflicts for manual review.
- Relationships the match should avoid.
- Optional coordinator note.
- Acknowledgment that preferences do not guarantee a match.
Related tools
Build the rest of the mentorship workflow.
Collect applications before matching, schedule the relationship, and ask for feedback after participants have worked together.
AI Mentorship Application Form Generator
Collect eligibility, background, goals, and program expectations before participants reach selection.
Open toolAI Mentee Feedback Survey Form Generator
Check relationship quality, meeting progress, support needs, and rematch signals during or after a program.
Open toolAI Career Development Survey Generator
Discover career interests and development priorities that can inform mentor matching criteria.
Open toolAI Coaching Session Booking Form Generator
Collect preferred session times and discussion topics once a mentor relationship begins.
Open toolAI Student Volunteer Application Form Generator
Screen and route student volunteers who may join peer or community mentorship activities.
Open toolAI Networking Event RSVP Form Generator
Register mentors and participants for introductions, kickoff sessions, or cohort networking events.
Open toolFAQ
Mentor selection form questions
Practical answers for program coordinators designing a fair, reviewable preference and matching process.
What is a mentor selection form?
A mentor selection form collects goals, mentor qualities or profile choices, communication style, schedule, and conflicts. It gives coordinators consistent matching input without automatically deciding the final pair.
Which questions should I ask participants?
Ask about goals, topics, mentor attributes, ranked choices with reasons, meeting cadence, availability, access preferences, and conflicts. Remove questions your matching team will not use.
Should participants choose a named mentor or mentor qualities?
Named profiles work with a stable roster and clear capacity. Attribute ranking suits changing mentor pools. You can combine them by asking for ranked profiles and the qualities behind those choices.
How do I handle popular mentors with limited capacity?
Collect three ranked choices, reasons, and permission to consider an alternative. Explain that preferences do not guarantee a specific person, allowing coordinators to balance fit and capacity.
Can the form show different questions for different program tracks?
Yes. Conditional logic can show relevant mentor options and follow-ups after a participant chooses a cohort, track, goal, or meeting format.
How can I compare availability without reading written schedules?
Offer recurring time blocks as checkboxes and collect time zone separately. Use the same blocks on the mentor intake, then compare overlap in your review workflow.
Is the mentor selection form generator free?
Yes. Makeform offers unlimited free forms and responses, so you can generate, edit, publish, and collect selections without a submission cap. The paid tier removes the Makeform badge.
Where do mentor selection responses go?
Responses arrive in your Makeform inbox and can route to Google Sheets, Slack, and Zapier, keeping goals, rankings, and availability together.
Turn preferences into review-ready matching data.
Generate a mentor selection form built around your program.
Unlimited free forms and responsesRanked preferencesEditable matching criteria