Describe your mentorship program and create an editable intake for both sides of the match. Gather goals, expertise, availability, communication style, and ranked priorities in a format coordinators can compare.
Send matching responses to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it to the builder. The fields are an example structure, not a completed match.
Audience
Professionals and early-career participants
Format
Shared intake with role-based branching
Prompt size
335 chars
Example form structure
Shared intake with role-based branching
Are you joining as a mentor or mentee?
Skills offered or sought
What are your three main goals?
Meeting schedule
Rank your most important matching factors
Suggested routing tags
Mentor applicants
Mentee applicants
Coordinator review
Ask participants to rank what matters most; coordinators should not have to infer whether expertise matters more than communication style.
Step 1
Intake
role, background, goals, and boundaries
Step 2
Compare
skills, priorities, time zones, and availability
Step 3
Propose
coordinator reviews a compatible pairing
Step 4
Confirm
participants accept and begin the program
Matching-ready intake
A consistent mentor mentee matching form turns goals, expertise, schedules, and priorities into comparable responses while preserving space for context.
Start with mentor or mentee, then show role-specific questions while keeping one comparable dataset.
Rank expertise, background, language, schedule, or communication style instead of treating every preference equally.
Route responses to a sheet and filter by role, topic, time zone, and availability.
Program formats
Keep core data consistent, then add questions for your program.
Compare functions, sectors, career stages, development goals, and skills offered or sought.
Connect academic background and career interests without assuming shared majors equal fit.
Capture leadership goals, cross-functional interests, cadence, and conflicts.
Ask about interests, support topics, language, location, needs, and onboarding.
Build the intake
Describe your cohort and criteria, then refine the form around coordinator review.
Name the audience, program length, pairing model, topics, meeting expectations, and review factors.
Review each branch, use your skill taxonomy, require essential fields, and add context prompts where needed.
Share one link, send confirmations, and route applications to the coordinator inbox, Slack, or a spreadsheet.
Group people by topic, schedule, and priorities. Read open responses before proposing a coordinator-reviewed match.
Intake approaches
Capture the same decision criteria for every participant while keeping nuanced preferences visible.
Field guide
These six sections create comparable profiles while leaving room for personal context.
Role and background
Ask whether someone is a mentor, mentee, or open to either role. Use defined background choices for sorting and an optional explanation for context.
Goals and outcomes
Ask mentees what they want to learn, mentors what support they offer, and everyone for two or three concrete program goals.
Matching priorities
Separate required needs from flexible preferences. Ranking shows which factors matter most instead of making every checkbox equal.
Working style
Capture preferences for structure, feedback, communication channels, and preparation so coordinators can identify working-style differences.
Schedule compatibility
Ask for time zone, cadence, meeting length, and recurring windows. Use notes for rotating shifts or seasonal constraints.
Consent and coordinator notes
Explain who reviews responses and which details may be shared. Collect only needed information and keep internal notes outside shared profiles.
Related tools
Use focused forms for applications, scheduling, and feedback while keeping matching intake centered on pairing decisions.
Collect eligibility and application details before matching.
Open toolFAQ
Practical answers for program coordinators designing a fair, useful matching intake.
It collects consistent profiles so coordinators can evaluate pairings. Responses cover role, goals, expertise, working style, schedule, boundaries, and ranked priorities. The coordinator reviews context and proposes each match.
Ask about skills offered or sought, goals, topic interests, time zone, recurring availability, cadence, communication style, languages, and essential factors. Add context and flexibility questions so a minor difference does not eliminate a promising pair.
Yes. Use a role question and conditional logic while aligning shared topics, schedule, and style fields. Separate forms also work when onboarding differs, provided matching fields use the same options.
The form standardizes data for filtering, but pairing benefits from coordinator review. Compare requirements, schedule overlap, ranked preferences, and open responses. Treat a score as an aid, not a complete fit decision.
Explain why each question matters, mark optional items, and allow open responses. Separate support needs from preferences, request only needed information, and state what may be shared with a proposed match.
Collect time zone, meeting cadence and length, and recurring windows. Use structured choices plus notes for changing schedules, and ask whether times are firm or flexible.
Yes. Makeform provides unlimited free forms and responses for generating, editing, publishing, and collecting cohort preferences. The paid tier removes the Makeform badge.
Confirm the review timeline, route responses to coordinators, and tag each role. Review requirements, conflicts, schedule, goals, and priorities before proposing a pair. Confirm with both participants and offer a path for concerns or rematching.
Turn participant preferences into a matching-ready intake.
