Describe your mentorship program and create an editable intake for each mentee's goals, background, interests, availability, preferences, and support needs.
Send mentee profiles to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it to the builder. Each structure is an example, not a completed profile.
Audience
Early-career professionals seeking industry guidance
Format
Goal-led intake with ranked matching priorities
Prompt size
368 chars
Example form structure
Goal-led intake with ranked matching priorities
Current role, industry, and career stage
Your three main mentorship goals
Topics where guidance would help
Availability and meeting frequency
Rank your matching priorities
Suggested routing tags
Ready to match
Needs follow-up
Schedule review
Ask mentees to rank priorities so coordinators know which matching factors matter most.
Step 1
Describe
program goals, audience, and matching criteria
Step 2
Collect
background, goals, preferences, and availability
Step 3
Review
filter complete profiles and follow up on gaps
Step 4
Match
compare priorities before proposing a mentor
Matching-ready intake
Combine comparable matching data with enough context to understand what each participant wants.
Collect focused outcomes, topics, and ranked priorities instead of a single vague question about expectations.
Show student, employee, guardian, or accessibility follow-ups only when a mentee's earlier answer makes them relevant.
Route responses to a sheet and filter by topic, time zone, language, or schedule.
Program formats
Keep the core profile consistent, then add questions for your participants and matching process.
Capture current role, career direction, skills to develop, sectors of interest, and preferred mentor experience.
Connect academic interests, transition questions, graduation timing, and alumni fields without assuming one career path.
Gather strengths, leadership situations, feedback preferences, cross-functional interests, and organizational conflicts to avoid.
Ask about interests, support, languages, meeting access, trusted contacts, and boundaries.
Build the intake
Build around the information coordinators need for onboarding and matching.
Specify the audience, program length, outcomes, and preferences used for pairing.
Use your real topic lists, required fields, and conditional participant pathways.
Check that goals are specific, schedules compare cleanly, and priorities are filterable.
Share or embed the intake and send responses to the coordinator's review workspace.
Intake quality
Make essential answers comparable while leaving room for goals, boundaries, and context.
Field guide
Use these six sections to collect what coordinators need without turning the first interaction into an interview.
Identity and context
Collect only the background needed to interpret goals. Tailor labels so participants are not forced into irrelevant workplace or academic fields.
Goals and outcomes
Broad topics are hard to match. Ask for specific outcomes and one situation the mentee wants to explore.
Mentor preferences
Let mentees rank valued experience or perspectives and identify firm requirements. Coordinators can then make informed tradeoffs.
Interests and strengths
Ask about interests, strengths, experience, and questions the participant is ready to explore so mentors see a fuller profile.
Schedule and format
Offer recurring time blocks, time zones, channels, and realistic cadence choices instead of ambiguous free text.
Support and permissions
Collect access and coordinator-support needs. Explain which answers may be shared with a proposed mentor and collect a choice.
Related tools
Connect intake to mentor recruitment, matching, scheduling, and participant feedback with forms designed for each stage.
Collect program eligibility and application details before intake review.
Open toolRegister prospective volunteer mentors and collect onboarding details.
Open toolCheck relationship progress, support needs, and fit after a match begins.
Open toolOffer structured times for mentoring or coaching conversations.
Open toolRecord coaching goals, observations, commitments, and next actions.
Open toolGather student perspectives on learning experiences and support.
Open toolFAQ
Practical answers for mentorship program coordinators building a consistent intake and matching process.
It collects the background, goals, interests, availability, preferences, boundaries, and support needs used to understand a new participant. Unlike simple registration, it creates a structured profile for onboarding and matching.
Ask about context, specific goals, guidance topics, strengths, desired mentor perspective, communication style, time zone, availability, access needs, and firm boundaries. Include ranked priorities so preferences do not all look mandatory.
Keep every question tied to onboarding, support, or matching. Use structured options for comparable data and a few long answers for context. Hide guardian, workplace, academic, or support follow-ups until they apply.
Yes. Rank factors such as expertise, background, language, style, location, or schedule, then identify firm requirements. Coordinators can see tradeoffs instead of treating every preference equally.
Yes. Use conditional pathways for students, employees, community participants, or age groups. Keep shared goals, availability, and priority fields consistent for review.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect mentee profiles without a response cap. The paid tier removes the Makeform badge.
Responses arrive in the Makeform inbox and can route to Google Sheets, Slack, or Zapier. Consistent labels let coordinators filter by topic, time zone, schedule, or status.
Explain which details may be shared and collect an explicit choice first. Keep internal notes and sensitive support details separate from the shareable profile.
Give every mentee a clear starting point.
