Describe your leave policy and review process. Makeform creates a maternity leave application form with employee details, dates, handover notes, uploads, and communication preferences.
Route maternity leave requests to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your policy, or send it to the Makeform builder.
Audience
Employees submitting maternity leave dates to HR
Format
Formal request with dates and acknowledgment
Prompt size
269 chars
Example form structure
Formal request with dates and acknowledgment
Employee details and department
Manager
Last working day and leave start
Expected return date
Handover summary
Suggested routing tags
New request
Dates to confirm
Handover review
Ask separately for the last working day, leave start, expected return, and any phased-return proposal.
Step 1
Request
employee details, dates, and preferences
Step 2
Review
HR checks completeness and follows up
Step 3
Plan
manager arranges handover and coverage
Step 4
Confirm
dates and next steps are recorded
A clearer request process
A structured application gives HR the information needed to begin a consistent conversation.
Separate date fields make estimated and confirmed milestones easier to distinguish and update.
Show return, upload, or regional questions only when earlier answers make them relevant.
Send each completed request to the HR contact and manager responsible for reviewing dates and organizing coverage.
Adapt it to your workplace
Keep the request consistent, then adjust instructions and routing by location or role.
Collect the essentials and send them to one HR contact and one manager without turning a personal request into a long questionnaire.
Use office or region selection to display the appropriate internal instructions and route the application to the correct team.
Add active projects, deadlines, recurring duties, and proposed coverage contacts so handover planning can start early.
Offer an optional way to request a return-planning discussion without asking the employee to settle every detail in the initial form.
Build the workflow
Start with the information your HR team actually uses, then make the request easy for employees to understand and complete.
Tell Makeform which dates, employee identifiers, notices, optional documents, and approvers belong in your process.
Remove unnecessary personal questions, mark optional items clearly, and explain why HR needs each document or detail.
Display questions by location or response, then direct submissions to the relevant HR contact and manager.
Submit a sample request, check date labels and notifications, and confirm that employees can revise estimates through your normal HR process.
Choose the right intake method
The application starts the process without replacing a conversation with HR and the manager.
Field guide
Collect enough information to open the request and plan next steps, while avoiding questions that are not needed for your internal process.
Employee record
Use work details that match the submission to the correct employee and manager. Skip unnecessary private information.
Requested dates
Label the last working day, leave start, and expected return separately, with estimated or confirmed status.
Policy and documents
Place instructions beside each field and explain what any requested document is, when it is needed, and whether it is optional.
Handover
Identify work needing attention during leave. Build the detailed coverage plan in a separate conversation.
Communication preferences
Ask how HR should send necessary updates and whether the employee wants a return-planning conversation.
Review trail
Route the submission with a status for new, incomplete, or discussion-ready requests.
Related tools
Connect maternity leave intake with absence and employee-update forms.
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Open toolFAQ
Practical answers for HR teams creating a considerate and usable request process.
It formally starts an employee's maternity leave request. It records employee details, proposed dates, handover information, communication preferences, and requested documents for HR review.
Include employee and manager details, last working day, leave start, expected return, a brief handover summary, and preferred HR contact method. Request documents only when needed.
Yes. Add estimated or confirmed status beside each date and explain how to report updates. Keep the last working day, leave start, and expected return separate.
Yes. Use office, region, or department to route the submission to the right HR contact. Conditional sections can show instructions relevant to that selection.
A short outline of projects, deadlines, recurring duties, and possible coverage contacts is useful. Develop the complete handover separately with the employee and manager.
Yes. Describe the requested document and formats, state whether it is optional or required, and review your wording and handling process before publishing.
Yes. Makeform supports unlimited free forms and responses, so you can generate, edit, publish, and collect requests without a form or response cap. The paid tier removes the Makeform badge.
No. The form records a request for HR review. Use its confirmation message to explain next steps, the follow-up contact, and how final dates or changes are recorded.
Make the first step clear and considerate.
