Describe your rental-reference or property workflow. Makeform creates a landlord questionnaire with tenancy facts, record-based questions, authorization checks, and follow-up fields.
Send landlord responses to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a starting prompt, adapt it, or send it into the builder. Every example remains editable before publishing.
Audience
Property managers verifying an applicant's prior tenancy
Format
Structured reference questionnaire with conditional follow-up
Prompt size
365 chars
Example questionnaire structure
Structured reference questionnaire with conditional follow-up
Respondent identity, role, and contact
Rental address and tenancy dates
Payment history shown by available records
Documented issues and factual explanation
Records consulted and follow-up permission
Suggested routing tags
Reference complete
Follow-up needed
Unable to verify
Ask for the respondent's role and the records they consulted. A precise source note is more useful than an unsupported overall recommendation.
Step 1
Identify
request, applicant, property, respondent, and authority
Step 2
Verify
tenancy dates, rent, records, and contact source
Step 3
Explain
conditional notes for exceptions and unknowns
Step 4
Route
complete, follow-up needed, or unable to verify
Why use a questionnaire
A landlord questionnaire asks every respondent for consistent, record-based details and keeps exceptions beside the relevant answer.
Collect occupancy dates, rent, payment entries, notices, move-out condition, balance, and unknown items consistently.
Reveal explanations after exceptions, discrepancies, or unable-to-verify responses while routine references stay short.
Record the respondent, role, contact source, and consulted records to separate facts from memory or opinion.
Built for property workflows
Start with the request purpose because rental references and owner onboarding require different details.
Verify the respondent and tenancy, then ask neutral questions about dates, records, condition, and follow-up.
Collect units, access, utilities, appliances, vendors, emergency contacts, preferences, and property files.
Give staff a call script with exact notes, contact attempts, callback checks, and an unverified route.
Route incomplete or conflicting answers for review without automating applicant decisions.
Questionnaire workflow
Generate the questions, edit them for your process, test conditions, and route each reference.
Name the rental reference, screening, onboarding, or property-update purpose and its respondent.
Ask for dates, amounts, events, and sources. Include unknown, unavailable, and prefer-not-to-answer choices.
Show reference questions after property and authority checks; open notes for missing or conflicting details.
Send responses to reviewers and flag incomplete references for follow-up, not automated conclusions.
Questionnaire vs email vs call notes
Compare consistency, exception notes, and follow-up status.
Field guide
These six sections create a useful rental-reference record while keeping identity checks, factual tenancy details, opinions, and follow-up needs clearly separated.
Respondent identity
Identify the respondent and how the contact was sourced before collecting reference details.
Request authority
Show detailed questions only after recording the request purpose and authorization state.
Tenancy match
Match the applicant, address, unit, and dates before asking about the tenancy record.
Record-based history
Tie payment, notice, and lease questions to records, dates, and concise explanations.
Move-out details
Capture what move-out records show without asking the form to resolve disagreements.
Source and follow-up
Name the source for each answer and route incomplete references for follow-up.
Related tools
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Open toolFAQ
Answers for property managers and rental-screening teams.
A landlord questionnaire collects structured information from an owner or property manager. A reference version captures identity, tenancy dates, payment records, notices, move-out condition, sources, and follow-up.
Ask for applicant, property, respondent, source, authorization, tenancy match, dates, rent, payment and notice records, move-out details, and sources. Include unknown choices and exception notes.
Tie questions to dates, amounts, events, and documents. Record sources, separate opinion from facts, and open a contextual note when needed.
Yes. Offer confirmed, partial, no record, unknown, unavailable, and prefer-not-to-answer choices. Conditions can capture what remains unverified and the next step.
Yes, though separate forms are clearer. References cover tenancy and sources; onboarding covers contacts, units, access, utilities, vendors, maintenance, and files. Conditions can show relevant sections.
Yes. Use a script with exact notes, callback source, consulted records, contact attempts, and status. Capture why a tenancy cannot be verified.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge. Add conditions or separate reference and onboarding versions.
Route it with complete, follow-up, or unable-to-verify status. Preserve source, authorization, and discrepancies beside each answer. The form organizes information; it does not decide outcomes.
Make every landlord request easier to answer and review.
