Describe the property and inspection stage. Makeform creates a landlord inspection form with room ratings, photos, readings, comments, and repair follow-ups.
Route inspection records to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose an example, tailor it to the unit, or send it to the builder. This is a planning preview, not a completed inspection.
Audience
Landlords and new tenants documenting starting condition
Format
Room-by-room checklist with photos and acknowledgments
Prompt size
317 chars
Example form structure
Room-by-room checklist with photos and acknowledgments
Property, unit, date, and participants
Condition by room and fixture
Photos of existing wear or damage
Meter readings and keys issued
Comments and acknowledgments
Suggested routing tags
Move-in
Move-out
Repairs needed
Use the same room labels and rating scale at move-in and move-out so the two records are easier to compare.
Step 1
Identify
property, unit, stage, date, and attendees
Step 2
Walk through
rooms, fixtures, systems, and exterior areas
Step 3
Document
consistent ratings, notes, readings, and photos
Step 4
Follow up
priorities, owners, dates, and completion status
A usable condition record
Repeated fields keep rooms comparable, while repair routing turns observations into follow-up work.
Reuse options such as good, worn, damaged, not tested, and not applicable for every component.
Pair each upload with its room, item, rating, and written observation.
Flag follow-up, set priority, assign an owner, and add a target date.
For each inspection stage
Keep a stable room order, then tailor handover, occupied-unit, or turnover fields.
Record starting condition, keys, meter readings, comments, and photos.
Check visible systems and equipment, then capture maintenance concerns.
Repeat the move-in sequence and record current condition and returned access items.
Route cleaning, repairs, and vendor visits by priority, assignee, and date.
Build the walkthrough
Start with the layout and stage, then standardize fields for a mobile walkthrough.
Name the unit, rooms, appliances, exterior areas, and inspection stage.
Choose one condition scale, require notes for damage, and reveal photo fields when needed.
Follow the rooms on a phone, adding readings, photos, and comments.
Notify the manager and route results by priority, assignee, and target date.
Form vs paper checklist
Compare how each approach stores ratings, photos, comments, and follow-up details.
Field guide
Focus on observable condition and follow-up, then add wording for your own policies and requirements.
Inspection identity
Identify the visit clearly. Keep names and dates separate from room observations for easier sorting.
Rooms and components
Follow the natural walking order and repeat the same component groups in each room.
Condition ratings
Define one short rating scale, including not tested and not applicable. Request detail for worn or damaged items.
Photos and measurements
Capture room, component, observation, and photo together. Use number fields for readings and counts.
Participant comments
Let tenants and managers comment or identify disagreement. Keep acknowledgment wording narrow and clear.
Follow-up workflow
Add internal fields after the walkthrough so staff can triage findings without changing the original observation.
Related tools
Build focused forms for move-in, move-out, and maintenance steps.
Record starting condition, photos, readings, and handover details.
Open toolCheck apartment fixtures, appliances, access items, and comments.
Open toolOrganize return tasks, cleaning, access items, and final condition.
Open toolCollect issue location, details, photos, and contact preferences.
Open toolRoute repairs by category, priority, attachments, and timing.
Open toolFAQ
Answers for move-in, move-out, and periodic inspections.
A landlord inspection form records a rental walkthrough. It identifies the property, stage, date, and participants, then captures room condition, notes, photos, readings, comments, and follow-up needs.
Include the property, date, participants, rooms, supplied items, consistent ratings, notes, photos of existing wear, meter readings, issued keys, unresolved repairs, and comments. Keep the room order for move-out comparison.
Reuse room labels, components, ratings, and photo prompts. At move-out, record current observations and reference the move-in submission separately. Keep repair estimates and responsibility reviews outside the condition field.
Yes. Add uploads beside each room or component and a field for comments. Show an upload and explanation when someone selects a damaged rating. Specific labels keep photos understandable.
Yes. Use shared interior sections and conditional fields for a balcony, basement, garage, yard, fence, or outbuilding. For very different layouts, keep a focused version for each property type.
Add a follow-up flag, category, priority, assignee, and target date. Notifications can alert the manager and send results to a connected workflow. Keep the original observation unchanged as task status evolves.
Yes. Makeform offers unlimited free forms and responses, including generating, editing, publishing, and reusing inspection forms. The paid tier removes the Makeform badge.
No. The form organizes observations and follow-up; it does not decide obligations or replace requirements for your property or tenancy. Add your own reviewed process and keep condition entries separate from conclusions.
Make every walkthrough easier to revisit.
