Describe your hiring process. Makeform creates a job posting request form with role details, business rationale, budget inputs, and approvals for HR to review.
Send hiring requests to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your policy, or send it to the builder. The structure shown is an example.
Audience
Leaders proposing a new position
Format
Business case and approval request
Prompt size
254 chars
Example form structure
Business case and approval request
Manager, department, and reporting line
Title, level, and employment type
Why is this new position needed?
Salary range and cost center
Required approvals
Suggested routing tags
New headcount
Replacement role
Needs approval
Ask whether the opening is a replacement or new headcount so HR can apply the right review path.
Step 1
Request
manager supplies role, timing, and rationale
Step 2
Review
HR checks scope, level, and posting details
Step 3
Approve
budget owners and leaders record decisions
Step 4
Post
recruiting receives an approved, usable brief
Why structured intake matters
A job posting request form captures what the role does, why it is needed, its cost and timing, and who must approve it.
Required role, location, schedule, responsibilities, and qualifications give HR consistent intake instead of follow-up threads.
Send new positions to finance and leadership while routing like-for-like replacements through a shorter path.
Posting date, target start, opening count, and vacancy reason help recruiters prioritize the queue.
Adapt it to your hiring policy
Choose a scenario, then edit its fields, choices, and approval labels.
Capture the business case, outcomes, salary range, cost center, and finance review.
Record the position ID, vacancy date, scope changes, and changes to level or range.
Ask for location, opening count, shift, pay, seasonal dates, interviewer, and channels.
Separate internal rationale from posting copy and name the reviewers.
Request workflow
Turn your headcount policy into guided intake for reviewers.
List the opening types, required manager inputs, and reviewers in your process.
Require core questions and show budget fields only when relevant.
Notify HR, department leaders, or finance contacts when their review is needed.
Give recruiting the submitted scope, range, timing, requirements, and decisions.
Form vs email vs document
A structured form keeps the original hiring need and final decision readable together.
Field guide
These six sections support headcount review and a usable posting brief.
Requester and ownership
Identify the hiring manager, department, reporting leader, recruiter, and primary contact so HR knows who can answer questions.
Role profile
Collect the title, level, employment type, reporting line, workplace arrangement, schedule, and opening count.
Responsibilities and requirements
Ask for core outcomes and responsibilities, then separate essential requirements from preferences.
Business need and timing
Distinguish replacements from new headcount and capture the impact, posting date, target start, and deadline.
Budget and compensation
Ask for the range, currency, variable pay, cost center, headcount-plan status, and budget owner.
Review and handoff
Define reviewers and allow approve, return for changes, or decline outcomes with comments.
Related tools
Connect hiring intake with requisitions, referrals, applications, offers, and onboarding.
FAQ
Answers for HR teams standardizing headcount intake.
It is an internal form a manager submits to ask HR to open a role. It captures the purpose, title, level, responsibilities, qualifications, compensation, location, timing, and reviewers before posting begins.
Managers and approvers complete the posting request internally. Candidates complete a job application after publication. The request defines the opening; the application collects candidate information.
Require the manager, department, title, level, request type, employment type, location, schedule, reporting line, responsibilities, qualifications, range, cost center, business reason, dates, and approvers.
Yes. Use the request type to show conditional paths. New headcount can reveal business-case and finance questions. Replacements can ask for position ID, vacancy date, reason, and scope changes.
Match reviewers to the request. A replacement may need the department leader and HR; new headcount may also need finance. Record each reviewer, decision, comments, changes, and final handoff status.
Yes. Add a file upload for a job description, organization chart, or brief. Keep title, level, range, timing, and request type as fields so HR can compare requests without opening attachments.
Yes. Makeform provides unlimited free forms and responses. You can generate, edit, publish, and use the intake without a response cap. The paid tier removes the Makeform badge.
HR can use approved answers for the requisition and posting, assign a recruiter, confirm channels and dates, and notify the manager. Keep the request ID with later hiring work.
Turn headcount requests into usable hiring briefs.
