Describe your program and instructor needs. Makeform creates an instructor application form for credentials, experience, specialties, references, and weekly availability.
Route instructor applications to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it to your program, or send it to the Makeform builder.
Audience
Fitness professionals applying to teach recurring classes
Format
Application with credentials and weekly schedule
Prompt size
311 chars
Example form structure
Application with credentials and weekly schedule
Contact details and preferred pronouns
Certifications and expiry dates
Which class formats can you teach?
Resume and demo video
Recurring weekly availability
Suggested routing tags
Qualified
Reference check
Schedule review
Ask for recurring time blocks and a realistic start date separately; a broad question like ‘Are you flexible?’ is difficult to schedule from.
Step 1
Apply
profile, qualifications, and teaching samples
Step 2
Screen
requirements checked against the program
Step 3
Interview
shortlist invited to discuss the role
Step 4
Schedule
availability matched to open sessions
Why a structured application
A focused form asks every applicant for the same role-specific evidence and makes missing answers easier to spot.
Collect training, credentials, expiry dates, expertise, and teaching experience as separate answers.
Use day and time choices for recurring availability, plus earliest start date and substitute availability, so the program coordinator can compare coverage.
Invite applicants to upload a resume or sample outline and share a demo link, portfolio, or teaching statement appropriate to the position.
Adapt it to the program
Start with the closest role, then add the standards, audiences, locations, and time blocks your organization needs.
Ask about class formats, current credentials, audience levels, coaching experience, and early-morning or evening coverage.
Capture training, teaching styles, modification approach, substitute interest, and class preferences.
Combine an instructor profile with a workshop proposal, learning objectives, audience age group, materials, and space requirements.
Route applicants by subject, delivery language, virtual or on-site format, travel range, audience, and facilitator availability.
Application workflow
Turn the role into structured questions, publish one link, and route submissions to interview and schedule coordinators.
Name the program, learner audience, required experience, preferred credentials, locations, class formats, and the exact schedule gaps you need to fill.
Require essential answers and show follow-ups only when relevant, such as travel questions for on-site trainers.
Place the form on your careers page, embed it on the studio site, or share the link through instructor networks and role listings.
Notify the hiring contact and organize responses for qualification, reference, interview, and schedule review.
Form vs email vs generic application
A resume helps, but the application also needs comparable answers about the teaching assignment and schedule.
Field guide
Use these six sections to gather information for an initial review.
Applicant profile
Collect name, email, phone, location, and the instructor opening that interests them. For multiple sites, offer acceptable locations as choices.
Qualifications
Ask only for qualifications you review. Separate credential name, issuer, and expiry date so missing details are easy to identify.
Teaching fit
Ask about subjects, formats, learner levels, languages, and class size. Add a brief teaching statement about explaining and adapting material.
Experience and samples
Collect teaching history, then offer resume, portfolio, course outline, or demo fields. Allow alternatives when a public video is unavailable.
Schedule and logistics
Offer time ranges matching the real timetable. Add substitute, virtual delivery, travel, and class-frequency questions when relevant.
References and follow-up
Request reference details when needed and ask permission before contact. Explain whether screening, an interview, or a sample lesson follows.
Related tools
Use live Makeform tools for applications, interviews, evaluation, and training intake.
Create a broader employment application for work history and general candidate details.
Open toolCollect structured information for positions beyond instructional roles.
Open toolInvite shortlisted candidates to choose from available interview times.
Open toolGive reviewers a consistent place to record job-related interview observations.
Open toolHandle applications from people seeking a place in a training program.
Open toolRegister coaches and capture their program and contact details.
Open toolFAQ
Practical answers for studios, gyms, schools, and training organizations setting up instructor intake.
It gathers a prospective instructor's contact details, qualifications, experience, specialties, samples, references, and availability for an initial review.
Include contact details, role or location, training, credentials, subjects, audiences, work history, availability, start date, references, and resume or portfolio links.
Use checkboxes or a grid for real schedule blocks, such as weekday mornings or evenings. Ask separately for start date and temporary conflicts.
Yes. Add uploads for resumes or outlines and URL fields for portfolios or demos. Offer alternatives when a public video is unavailable.
Yes. Ask which role, site, or delivery mode applies, then show targeted software, location, equipment, credential, or format questions.
Ask everyone the same job-related essentials and use clear stages such as requirements review, interview, reference check, and schedule match.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect applications without a response cap. The paid tier removes the Makeform badge.
Limit initial fields to information needed for review, explain why it is requested, restrict access, and move sensitive checks to a later stage.
Replace scattered instructor emails with structured applications.
