Describe the site and scope. Makeform creates a digital HSE audit checklist with findings, photos, owners, and target dates.
Route audit findings to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a complete prompt, adapt it, or send it to the Makeform builder.
Audience
HSE officers inspecting active construction areas
Format
Mobile checklist with conditional finding records
Prompt size
401 chars
Example checklist structure
Mobile checklist with conditional finding records
Site, inspector, date, and areas visited
Access, housekeeping, and PPE checks
High-risk activity checks
Finding evidence and immediate action
Owner, target date, and follow-up
Suggested routing tags
No findings
Action required
Follow-up due
Include Not applicable and require an explanation for every failed check.
Step 1
Scope
site, areas, activities, and inspector
Step 2
Inspect
structured checks with Pass, Finding, or N/A
Step 3
Record
location, notes, priority, and photos
Step 4
Follow up
owner, target date, and verification status
Why use a digital checklist
A digital checklist records what the inspector saw, where it was found, and who owns the next action.
Group checks by area or hazard so inspectors follow the same route and can mark irrelevant items N/A.
Conditional fields collect location, observation, photo, and priority only for findings.
Capture an owner, date, interim measure, and verification status with each finding.
Adapt it to the workplace
Start with the closest workplace, then insert your procedures, equipment, and risk criteria.
Cover access, work at height, excavations, lifting, electrics, dust, spills, and changing work fronts.
Inspect traffic, forklifts, loading bays, racking, fire routes, charging, and yards.
Review guarding, energy controls, chemicals, ventilation, noise, emergencies, emissions, and waste.
Check access, floors, workstations, electrical leads, first aid, exits, leaks, and contractors.
Checklist workflow
Generate the structure, test it on a site route, then publish the mobile form.
Name the workplace, activities, audit frequency, and HSE topics.
Add Pass, Finding, and N/A choices with conditional evidence fields.
Preview on a phone and match section order to the site walk.
Send submissions to the HSE inbox, Slack, or a shared sheet.
Digital vs document vs paper
Compare how each format records evidence, ownership, and next actions.
Field guide
Adjust these six sections to your workplace, procedures, and inspection plan.
Context and scope
Show what was visited and what was excluded.
Structured checks
Group questions by area, activity, or hazard category.
Finding details
Capture the place, equipment, affected people, and observation.
Evidence
Allow photos, attachments, or a note when an image is impractical.
Corrective action
Separate immediate controls from longer actions.
Review and closure
Keep the original finding and add review evidence later.
Related tools
Pair the audit checklist with focused inspection, hazard, incident, and maintenance forms.
Create a focused workplace safety walkthrough with checks and finding details.
Open toolRecord observed tasks, safe practices, concerns, and immediate feedback.
Open toolGive workers a direct route to report a hazard with location and evidence.
Open toolCapture incident facts, people involved, attachments, and initial follow-up.
Open toolBuild condition checks for machinery, tools, or mobile equipment.
Open toolRoute defects and repair requests to the team responsible for the asset.
Open toolFAQ
Practical answers for HSE officers replacing paper inspection sheets with a digital form.
It is a structured set of health, safety, and environmental checks for a site inspection. It records scope, check results, findings, evidence, actions, owners, and follow-up dates. Adapt the content to the workplace and inspection plan.
Include site and inspector details, areas reviewed, check criteria, Pass, Finding, and N/A responses, plus finding description, location, photo, priority, immediate action, owner, and target date. Finish with a summary and review date.
Follow the field route. Construction checks may follow zones and high-risk activities; warehouse checks may follow receiving, storage, picking, charging, and yard areas. Grouping related checks also highlights omitted areas.
Yes. Add a file upload within the finding section and ask for a caption or location. Keep a text explanation available when photography is unsafe, restricted, or unhelpful.
Yes. Conditional logic can reveal description, location, priority, evidence, immediate measure, owner, and target date after Finding is selected. Pass and N/A entries remain short.
Capture an owner and date, then route the submission to a shared destination. Keep immediate measures separate from longer actions. A later review can add completion evidence and verification without changing the original finding.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge. Edit every field and test the checklist before sharing it.
No. It is an editable operational tool, not a certification. Review the draft against your workplace, risk assessments, procedures, inspection scope, and applicable guidance before use.
Move site findings out of notebooks.
