Describe your property and room standards. Makeform creates a mobile hotel room inspection checklist with cleanliness checks, maintenance flags, photos, and a release decision.
Route inspection results to email, Slack, Google Sheets, and Zapier.
Sample prompts for the checklist builder
Choose a prompt, tailor it to your standards, and send it to the editable builder.
Audience
Supervisors checking cleaned checkout rooms
Format
Mobile pass, rework, and photo checklist
Prompt size
370 chars
Example checklist structure
Mobile pass, rework, and photo checklist
Room, inspector, and attendant
Room-area checks
Failure evidence and release status
Suggested routing tags
Ready to release
Housekeeping rework
Maintenance follow-up
Record the room and inspection stage; departure, stayover, and maintenance checks need different follow-up.
Step 1
Identify
room, attendant, service type, and inspection time
Step 2
Inspect
cleanliness, supplies, fixtures, equipment, and presentation
Step 3
Route
send failed items to housekeeping or maintenance
Step 4
Release
mark ready, recheck required, or out of order
Room-ready decisions
Identify the room, expose exceptions, and tell the next team what must happen before release.
Order checks by entry, bedroom, bathroom, amenities, and equipment for a consistent room walk.
After a failure, request a note, severity, photo, and owner; keep clean inspections short.
Separate housekeeping from engineering, assign ownership, and record the reinspection decision.
Built for hotel operations
Use focused versions for each standard, staff role, and release decision.
Verify cleaning, linens, amenities, fixtures, and readiness before release.
Confirm requested service, respect access status, and route visible problems.
Inspect assets, classify defects, and assign work with a target date.
Recheck corrective work and record whether the room is ready.
Checklist workflow
Make failures actionable and end with a clear room status.
Specify departure, stayover, maintenance, or opening work plus room types and standards.
Arrange sections in walking order and allow not applicable for room-specific features.
After failure, show detail, photo, severity, and routing fields.
Share the form, route results, and review failures by room or category.
Choose the inspection method
Choose a reminder sheet or a workflow that connects failures to rooms and actions.
Field guide
Cover identity, cleaning, assets, evidence, and release using your property's standards.
Inspection identity
Structured identifiers distinguish departure, stayover, and maintenance checks for the same room.
Cleanliness and presentation
Follow a repeatable room path and use observable standards instead of vague labels.
Bathroom and amenities
Separate sanitation, function, presentation, and stock so failures identify the corrective task.
Equipment and condition
Separate cosmetic defects from problems affecting comfort, access, or availability.
Failure evidence
A failure should show location, condition, urgency, and evidence for the receiving team.
Disposition and recheck
Use clear outcomes and record whether reinspection is required before release.
Related tools
Connect room checks with maintenance, safety, property, and shift-handoff forms. Each link below is an existing Makeform tool.
Collect repair details, location, severity, photos, and requested follow-up when an inspection finds a defect.
Open toolExpand beyond guest rooms to document the condition of shared spaces, buildings, and property features.
Open toolPass unresolved rooms, work orders, priorities, and special instructions from one operational shift to the next.
Open toolCreate a broader inspection for visible hazards and safety-related conditions across operational areas.
Open toolRecord condition, function, defects, and follow-up for equipment used by housekeeping or engineering teams.
Open toolCreate a guest-facing booking request that captures room choices and stay details before the operational handoff.
Open toolFAQ
Practical answers for housekeeping supervisors, executive housekeepers, engineers, and hotel operations managers.
It is a structured room check for cleanliness, presentation, supplies, fixtures, and maintenance needs. It records the room, staff, time, exceptions, and release status.
Check entry, odor, temperature, bed, linens, furniture, floors, bathroom, supplies, lights, television, HVAC, plumbing, locks, damage, and presentation. Match items to the room type and require details for failures.
Arrange sections in walking order. Use pass, fail, and not applicable, and show notes or photos only after failure. Hide irrelevant room-type items and end with a clear status.
After a failure, collect department, owner, priority, and due time, then route the result. Require reinspection when corrective work must be reviewed before release.
Yes. Show a file upload after failure and collect a location and note. Request focused defect evidence and avoid unnecessary guest information during occupied-room checks.
They can share identifiers, but separate versions are clearer. Departure checks cover readiness, stayover checks follow requested service, and maintenance rounds examine assets.
Yes. Makeform provides unlimited free forms and responses. Generate, edit, publish, and use the checklist without a response cap; the paid tier removes the Makeform badge. Review it against property standards.
Use consistent room, floor, category, severity, and outcome fields. Review repeated failures, monitor open rechecks, and refine wording when inspectors interpret items differently.
Make every room release a clear decision.
