Describe the property, appliances, and inspection sequence. Makeform creates an editable gas safety checklist for results, defects, actions, photos, and engineer sign-off.
Route inspection records to email, Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your process, or send it to the builder. The example fields are not a completed inspection.
Audience
Gas engineers inspecting rented homes
Format
Property record with repeated appliance sections
Prompt size
319 chars
Example form structure
Property record with repeated appliance sections
Property and responsible party details
Appliance identity and location
Inspection observations and readings
Defect, action, and follow-up
Engineer sign-off
Suggested routing tags
No defect recorded
Action required
Follow-up booked
Use one result group per appliance for its identity, checks, readings, defects, and action. A whole-property result hides follow-up detail.
Step 1
Identify
property, engineer, visit, and appliance
Step 2
Inspect
observations, tests, readings, and photos
Step 3
Record
result, defect, immediate action, and handover
Step 4
Follow up
owner, target date, return visit, and closure
A clearer inspection record
Connect every observation, reading, photo, defect, and action to a named appliance and visit.
Keep each boiler, cooker, fire, or other appliance separate with its own identity, checks, readings, result, and notes.
A defect can reveal fields for classification, immediate action, owner, target date, and return visit.
Require property, engineer, date, handover, and sign-off fields while preserving room for judgment.
Built around real visits
Choose a workflow, then edit its terminology, appliances, results, and escalation steps.
Combine landlord, access, appliance result, defect, action, and handover details.
Use property IDs, contractor assignments, alerts, and return-visit status across addresses.
Add building area, job reference, action owner, and target date for facilities work.
Link the original finding to completed work, repeat readings, evidence, and closure.
Checklist workflow
Structure your sequence, test conditional paths, and route records to action owners.
Name the premises, appliances, inspection sequence, results, and handover details.
Use your terminology, require key fields, label reading units, and separate appliance results.
Preview no-defect, action-required, and follow-up branches before publishing.
Share the form, route submissions, and notify the person arranging follow-up.
Choosing a format
An online checklist helps when appliance-level evidence, routing, and consistent follow-up matter.
Field guide
Use these six sections as a practical starting point, then align the wording, checks, classifications, and retention process with your qualified engineer and applicable requirements.
Property and visit
Use stable property and job references to distinguish similar addresses and repeat visits.
Engineer details
Capture engineer and business details. The form records them but is not an official certificate or replacement for required documentation.
Appliance identity
Repeat the same fields for each appliance so every defect and reading stays connected to the correct unit.
Checks and readings
Match field types to the engineer's sequence. Label units and allow not applicable where appropriate.
Defects and actions
When an issue is recorded, reveal separate fields for the finding, immediate measure, handover, and corrective work.
Summary and handover
Summarize appliance entries, who received the information, outstanding work, and any separately required record.
Related tools
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Open toolFAQ
Practical answers for engineers, landlords, and property teams building a structured inspection record.
It records the property, engineer, appliances, observations, readings, defects, actions, evidence, and follow-up from a visit. It supports recordkeeping but is not an official certificate or substitute for qualified work.
Include property, contact, engineer, and visit details. Give every appliance its own identity, location, checks, readings, result, defects, actions, photos, and follow-up. Finish with a summary, handover, and sign-off.
Yes. Use a repeatable section so each appliance has its own result. Otherwise, create labeled appliance sections or submit linked records for individual appliances.
Yes. Conditional logic can reveal classification, immediate action, isolation, advice, owner, target date, and return-visit fields when attention is required. Preview every branch before publishing.
Yes. Place uploads beside the relevant appliance and label number fields with units. Add a caption or location so each image remains understandable.
No. It is a configurable data-collection form and does not certify compliance or replace required records, procedures, or qualified judgment. Confirm requirements with an appropriately qualified professional.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect checklist submissions without a response cap. The paid tier removes the Makeform badge; it is not required to keep collecting responses.
Submissions arrive in the Makeform inbox and can route to email, Google Sheets, Slack, or other systems through Zapier. Configure appropriate access, retention, and notifications.
Turn your inspection sequence into a usable form.
