Describe your process. Makeform creates an employee form for the current arrangement, proposed schedule, work location, start date, reasons, team impact, and manager review.
Route requests to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it, or send it to the builder. Each sample previews useful questions rather than a live result.
Audience
Employees proposing regular home and office days
Format
Request form with weekly schedule table
Prompt size
257 chars
Example form structure
Request form with weekly schedule table
Employee, role, department, and manager
What is your current work pattern?
Proposed location and hours by weekday
Start date and duration
Expected impact and proposed solutions
Suggested routing tags
New request
Manager review
Decision recorded
Ask employees for both their current pattern and proposed pattern; without both, reviewers cannot see exactly what would change.
Step 1
Request
employee proposes a specific working pattern
Step 2
Review
manager considers coverage and discusses options
Step 3
Record
outcome, conditions, and dates are captured
Step 4
Revisit
agreed arrangement is checked at the review point
A clearer request
A flexible working request form gathers the exact pattern, timing, reasons, and operational considerations in one consistent submission.
Place both schedules together so reviewers can identify changes in days, hours, and location.
Use conditional sections for hybrid, compressed, part-time, job-share, or temporary arrangements.
Route the submission, record the outcome, and retain its review date.
Common arrangements
Choose the closest arrangement, then adapt its questions and review steps to your policy.
Capture location by day, on-site commitments, availability, and equipment.
Collect daily hours, breaks, the non-working day, and coverage.
Document reduced hours, responsibility splits, handovers, and contacts.
Record changed hours, end dates, and a review checkpoint.
Build the workflow
Generate the first structure, tailor it to your policy, publish a simple employee link, and keep review information connected to the request.
List the arrangements employees may propose and the details HR needs.
Add departments, formats, specific hours, and conditional questions.
Share the form and notify the relevant HR contact or manager.
Capture the discussion, agreed pattern, conditions, and review point.
Form vs email vs document
A structured form makes each proposal easier to compare, route, and revisit.
Field guide
The most useful forms separate the employee's proposal from the manager's review while preserving the context that connects them.
Employee context
Collect the workplace context needed to route and understand the request.
Proposed pattern
Structured weekday fields clarify total hours, availability, and work location.
Reasons & timing
Use a long-answer field for reasons and separate fields for timing.
Operational impact
Ask about service hours, teamwork, meetings, deadlines, equipment, and workable solutions.
Employee confirmation
Let the employee check dates, hours, and locations before submitting.
Manager review
Use restricted review fields to capture the discussion and next steps.
Related tools
Connect flexible work intake with availability, schedule changes, leave, and employee information updates using real Makeform tools.
Collect the days and times employees can work before building schedules.
Open toolHandle a one-off or general schedule amendment through a focused request.
Open toolCapture requested shift swaps or changes, affected dates, and coverage details.
Open toolCollect leave dates, request type, handover details, and reviewer routing.
Open toolStandardize absence requests and the information a manager needs to respond.
Open toolGive employees a separate form for changes to their workplace details.
Open toolFAQ
Practical answers for HR teams designing a consistent request and review process.
It lets an employee propose changes to working hours, days, or location. It records the current and requested patterns, dates, reasons, work impact, solutions, and manager review.
Include employee and manager details, current schedule, proposed days, hours and location, weekly hours, dates, duration, reasons, impact, and coverage ideas. Add internal fields for the discussion, outcome, conditions, and review date.
Yes. Use an arrangement-type question and conditional logic. Ask hybrid workers for location by day, compressed-hours workers for breaks and a non-working day, and job-share applicants about divided responsibilities.
Ask about meetings, service coverage, handovers, deadlines, and communication. Also request proposed solutions so employees can explain how the arrangement might work.
Yes. Add internal fields for discussion details, the decision, agreed schedule, conditions, effective date, and review point. Complete them in a review step or after submission.
Yes. Add a file-upload field when your process needs supporting material. Explain what is relevant and avoid requesting unnecessary sensitive information.
Yes. Makeform offers unlimited free forms and responses, so you can generate, edit, publish, and collect requests without a usage cap on the free offering. A paid tier is available to remove the Makeform badge.
Add your departments, arrangement types, contacts, and policy language. Set access for internal notes, test every conditional path, and ask the responsible policy owner to review it before publishing.
Make every proposal easier to review.
