Describe your flats and required tenant details. Makeform creates a focused flat booking form for contacts, property choice, preferred dates, household needs, and team review.
Send flat requests to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it to the Makeform builder.
Audience
Prospective tenants seeking a long-term home
Format
Property request with dates and household details
Prompt size
275 chars
Example form structure
Property request with dates and household details
Name, email, and phone
Which flat are you interested in?
Preferred and alternative move-in dates
Adults, children, and pets
Anything the property team should know?
Suggested routing tags
New enquiry
Dates to confirm
Ready for review
Ask for preferred and alternative dates so one unavailable day does not end an enquiry.
Step 1
Choose
flat, dates, and stay type
Step 2
Collect
contact and household details
Step 3
Review
availability and requirements
Step 4
Follow up
confirm the next step separately
Why use a booking form
A structured flat booking form gathers the same property, date, and household details from every prospect.
Use listing references in a dropdown and offer an alternative choice.
Required dates, occupancy, pets, and access questions reduce follow-up.
Send submissions to the right inbox, sheet, or team workflow.
Adapt it to your letting process
Replace the sample properties, dates, and handoff instructions with your own.
Collect the listing reference, preferred format, and two possible viewing slots before scheduling.
Gather intended start date, tenancy length, household size, pets, and relevant requirements.
Ask for study dates, room type, co-tenants, accessibility needs, and guarantor contact details.
Capture arrival, departure, guest count, parking, and an alternative property in one request.
Booking workflow
Turn a plain-language brief into an editable form for a consistent enquiry process.
Name your flats, dates, household questions, and next action.
Add real listings, required questions, and conditional follow-ups.
Share the link or embed it beside your property listings.
Check availability and contact the prospect with the next step.
Form vs email vs generic template
Keep the property, dates, contact details, and requirements together.
Field guide
Identify the prospect, match the property, and decide the next step without collecting unnecessary details.
Prospect details
Ask for reliable contact details and explain how your team will follow up.
Property choice
Use a listing reference and offer a second property choice.
Dates and duration
Structured preferred and alternative dates make requests easier to compare with availability.
Household fit
Ask only for occupants and practical requirements that affect the property match.
Expectations
Distinguish an enquiry from a confirmed booking and state what happens next.
Internal routing
Keep the property and dates with the contact record in every notification.
Related tools
Connect the first booking request with viewing, application, inspection, and tenant-service forms tailored to the next stage.
Collect listing-specific questions from people comparing properties.
Open toolCreate a separate application form for prospects invited to the next stage.
Open toolKeep interested renters organized when a suitable flat is not currently open.
Open toolAdapt the application workflow for whole-house rental enquiries.
Open toolRecord structured property condition checks at the appropriate stage.
Open toolGive current tenants a dedicated route for repair and maintenance issues.
Open toolFAQ
Practical answers for landlords and property agents organizing prospective-tenant requests.
It lets prospects identify a property, share contacts, select dates, and explain requirements. The property team receives one structured request.
Not automatically. State that submission records an enquiry and that an agent or landlord will follow up after checking availability.
Start with name, email, phone, property or listing reference, preferred and alternative dates, expected duration, and number of occupants. Add conditional questions for pets, parking, accessibility, furnishings, or viewing format when those details affect the match.
Yes. Add your active properties to a dropdown and ask for an alternative choice. Conditional logic can show unit-specific questions after a selection, while the chosen listing travels with the submission for easier routing.
Yes. Use a request-type question near the beginning, then show the relevant branch. Viewing requests can ask for ranked appointment slots; tenancy enquiries can ask about move-in timing, household size, and intended duration.
Ask for a second date and alternative property in the initial form. Send requests to a shared inbox or sheet where the team can label the status, then contact the prospect with available options instead of making the form imply automatic confirmation.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge.
Responses can arrive in your Makeform inbox and connect to workflows such as Google Sheets, Slack, or Zapier. Include the selected property and dates in your routing setup so the assigned agent has the context needed to reply.
Give every flat enquiry a clear next step.
