Describe the premises, occupants, and inspection routine. Makeform creates an editable fire risk assessment form for hazards, precautions, findings, action owners, dates, and follow-up status.
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Sample prompts for the builder
Choose a starting point, edit it, or send the prompt to the builder. Adapt each example to your premises and process.
Audience
Facility managers reviewing offices and shared spaces
Format
Room-by-room checklist with action log
Prompt size
336 chars
Example form structure
Room-by-room checklist with action log
Premises, assessor, and review date
Who may be at risk?
Area and hazard observed
Priority and corrective action
Owner and target completion date
Suggested routing tags
Immediate action
Planned work
Review complete
Separate each hazard from its corrective action, owner, and target date so the finding stays trackable.
Step 1
Identify
premises, activities, hazards, and people at risk
Step 2
Evaluate
existing precautions, gaps, and priority
Step 3
Assign
corrective action, owner, and target date
Step 4
Review
verify completion and schedule reassessment
Structured assessment
Connect each observation to people at risk, existing precautions, and the action that must happen next.
Guide assessors through ignition sources, materials, escape routes, detection, warnings, and local conditions.
Capture each precaution and its observed condition before assigning more action.
Pair findings with priority, interim response, owner, date, status, and verification.
Adapt to the premises
Start with the closest setting, then add your hazards, responsibilities, and review rules.
Organize checks by floor, room, escape route, shared service, tenant space, or responsible team.
Add hot work, battery charging, machinery, high-level storage, waste, vehicle movement, and shift-specific occupancy.
Account for guests, visitors, changing occupancy, kitchens, events, overnight accommodation, and people needing assistance.
Show kitchen questions only for kitchens or plant-room questions only when that area is selected, keeping each walkthrough focused.
Build the workflow
Draft the structure, then apply premises knowledge and applicable local requirements before use.
Tell Makeform about the building, use, occupancy, activities, inspection areas, responsible teams, and the assessment routine you need.
Add site-specific hazards, required evidence, scoring or priority choices, guidance text, and conditional sections for different areas.
Use notifications to alert the relevant facility or safety contact when a submission records a high-priority issue or immediate action.
Send structured findings to your response workflow, confirm completed work, retain verification notes, and set the next review date.
Choose the right format
A working form captures observations consistently and turns unresolved findings into owned follow-up work.
Field guide
Adapt these six sections to the premises, assessor competence, and requirements in your location.
Scope and record
Record the premises, area, use, assessor, date, review trigger, occupancy pattern, and anything not inspected.
People at risk
Identify employees, contractors, visitors, lone workers, night staff, and anyone needing assistance, including when they are present.
Hazard identification
Capture the observed source and location. Photos and notes can explain electrical, heating, hot-work, storage, or housekeeping concerns.
Precautions
Record each prevention or protection measure, its location, and observed condition.
Evaluation
Define each rating choice. Keep likelihood, consequence, urgency, and rationale visible to reviewers.
Action and review
Collect action, owner, date, status, completion evidence, verifier, and next review as distinct fields.
Related tools
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Open toolFAQ
Practical answers for facility and safety managers building a repeatable assessment and action-tracking process.
It records premises, people at risk, fire hazards, precautions, findings, and further action. Decisions still depend on the actual site, competent judgment, and local requirements.
Include site, assessor, scope, people at risk, hazard and location, precautions, evidence, rationale, priority, interim measure, action, owner, date, verification, and review.
Yes. Add building, floor, zone, and area selectors, with conditional sections for different spaces. Tie every submission to a precise location.
Define priority choices and response rules. Require an immediate-response note, collect photos, and notify a named contact. The form does not replace emergency procedures or on-site decisions.
Yes. Place file uploads beside the relevant finding or action so evidence stays connected to its location and observation. Request a caption for context.
Use separate action, owner, target date, status, evidence, and verification fields. Notify owners and retain a verification note when work is completed.
Yes. Makeform provides unlimited free forms and responses, including generating, editing, and publishing the form. The paid tier removes the Makeform badge; it does not unlock additional response capacity.
No. It is an editable collection structure, not certification, approval, or a compliance guarantee. Review it against the premises, local requirements, and competent judgment.
Replace scattered notes with structured follow-up.
