Describe the pump, test routine, and readings. Makeform creates a fire pump inspection form for identification, pre-test checks, operating results, deficiencies, and sign-off.
Route inspection records to email, Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a starting prompt, adjust it for your equipment and procedure, or send it to the Makeform builder. Each structure is an example to review before use.
Audience
Facility staff completing routine visual checks
Format
Mobile checklist with issue photos
Prompt size
292 chars
Example form structure
Mobile checklist with issue photos
Site, pump ID, and inspector
Controller and valve status
Suction and discharge pressure
Leaks, alarms, or unusual conditions
Condition photos
Suggested routing tags
Passed review
Deficiency found
Repair follow-up
Ask for units beside every pressure and flow reading, plus the instrument identifier, so later reviewers can interpret the result without guessing.
Step 1
Identify
site, pump, driver, and test scope
Step 2
Inspect
room, valves, controller, and supplies
Step 3
Test
start sequence, pressures, flow, and alarms
Step 4
Close out
restore equipment and assign deficiencies
Inspection records that stay readable
Keep equipment identity, measured values, observations, and follow-up together so technicians follow one sequence and managers can review exceptions.
Require asset details, valve positions, controller status, readings, and restoration checks.
Pair values with units, operating condition, instrument ID, and test point.
For unsatisfactory checks, collect observations, photos, priority, notification, owner, and target date.
Adapt the checklist
Show relevant questions for electric or diesel drivers, visual or operating tests, and single or multiple test points.
Show power, controller indicators, voltage, current, and motor observations.
Collect fuel, batteries, fluids, exhaust, speed, and engine observations.
Organize measurements by test point so flow, suction, discharge, speed, and electrical or engine readings stay aligned.
Confirm controller mode, valve positions, alarms, bypasses, and equipment condition.
Build the inspection workflow
Start with your actual procedure and asset types, then shape the generated checklist around how readings are collected, reviewed, and corrected.
Name the pump types, drivers, inspection frequency, procedures, required readings, and people who review results.
Add nameplate values, units, acceptable ranges from your own procedure, conditional driver sections, and mandatory restoration checks.
Preview it on the device technicians carry. Confirm that gloves, poor signal, repeated readings, and photo capture are considered.
Send submissions to the chosen reviewer and route deficiency records to the team responsible for investigation and repair.
Choose a recording method
A generic sheet can record notes, but a tailored online form can guide the technician through the correct pump, test condition, readings, and exception path.
Field guide
Use these sections as a starting point, then align wording and criteria with your procedures and applicable property requirements.
Asset identity
Record the property, pump designation, location, manufacturer, serial number, driver, rating, and controller. Prefill stable data so technicians can verify identity.
Pre-test condition
Capture room temperature, suction supply, valve positions, controller mode, power or fuel condition, gauges, leaks, and visible damage before operation.
Operating results
Group suction, discharge, flow, speed, run time, and driver readings by test point. Display units and operating state with each field.
Observations
Record automatic start, controller behavior, alarms, vibration, noise, heat, leaks, and driver behavior. Attach photos and test sheets to the record.
Deficiencies
For an unsatisfactory answer, collect the observation, notification, interim action, owner, and review date.
Restoration and sign-off
Review valves, controller mode, supplies, alarms, drains, test headers, and housekeeping. Then collect technician sign-off and reviewer comments.
Related tools
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Open toolCapture broader site safety observations, evidence, owners, and due dates.
Open toolSend observed defects into a repair intake workflow with priority and attachments.
Open toolFAQ
Practical answers for technicians and facility teams building a repeatable inspection record.
Include pump identity, inspection type, technician, pre-test conditions, controller and driver checks, readings, operating observations, deficiencies, photos, restoration, and sign-off. Use criteria from the procedure that applies to your site.
Yes. Use the driver type to show the relevant branch. Electric sections can cover power and motor readings; diesel sections can cover fuel, fluids, batteries, chargers, speed, and engine observations.
Group numeric fields by test point and show units in each label. Keep suction, discharge, flow, speed, and driver readings together. Collect instrument IDs and test conditions for context.
Yes. Add file uploads for nameplates, displays, leaks, valve positions, deficiencies, and worksheets. Place each upload next to the observation it supports.
After an unsatisfactory response, require a description, location, evidence, notification, interim action, owner, target date, and status. Your organization still decides how each issue is evaluated.
No. The form organizes information; it does not certify the inspection or determine applicable requirements. Have the responsible qualified people review the form, test method, criteria, and recordkeeping process.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge.
Yes. Use property and pump dropdowns with equipment-specific sections. Keep identifiers consistent with your asset register and require technicians to verify the selected pump.
Replace loose test notes with a consistent inspection record.
