Describe the occupancies your department surveys. Makeform creates a structured pre-incident form for contacts, layouts, hazards, systems, access, and tactical notes.
Route completed walkthroughs to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it to the builder. These structures are examples, not live AI results.
Audience
Fire inspectors surveying retail and office properties
Format
Mobile walkthrough with conditional building sections
Prompt size
294 chars
Example form structure
Mobile walkthrough with conditional building sections
Property, occupancy, and emergency contacts
Construction, stories, and occupancy load
Apparatus access, hydrants, and FDC locations
Upload site plan and building photos
Inspector and survey date
Suggested routing tags
New pre-plans
Updates needed
Officer review
Use repeatable floor and hazard sections for multi-story properties.
Step 1
Survey
occupancy, construction, contacts, and plans
Step 2
Map
access, water, controls, utilities, and hazards
Step 3
Review
company officer checks gaps and tactical notes
Step 4
Refresh
changes are recorded on the next walkthrough
Operational context
Connect the building picture to access, water, controls, hazards, and after-hours contacts.
Document floors, stairs, roof routes, entrances, gates, and apparatus restrictions with photos or plans.
Record fuel, chemicals, gases, electrical equipment, and process hazards with exact locations.
Locate hydrants, FDCs, standpipes, sprinklers, alarms, and utility shutoffs.
Adapt by occupancy
Keep common fields consistent, then show conditional sections by occupancy.
Hours, occupants, tenants, separations, roof access, lock boxes, and exposures.
Processes, shutdowns, materials, confined spaces, and fixed suppression.
Units, stairs, elevators, standpipes, gates, utilities, and parking limits.
Building IDs, responder entrances, roads, gates, hydrants, and assembly areas.
Pre-plan workflow
Start with common fields, support mobile walkthroughs, and flag missing locations, plans, or contacts.
Name the properties, common fields, and conditional sections your department uses.
Use department terminology, require critical locations, and add repeatable floors, hazards, and photos.
Verify access, visit controls and shutoffs, photograph landmarks, and flag uncertainty.
Route submissions to an officer and track missing details and the next review date.
Form vs notes vs static file
A form standardizes core details while preserving sketches, narratives, and uploads.
Field guide
Connect every contact, hazard, system, and access note to a specific place.
Property profile
Identify the site and people who provide access or facility knowledge. Separate routine and after-hours contacts.
Construction and layout
Capture construction, stories, basements, separations, openings, stairs, elevators, and roof features by building or floor.
Access and placement
Record entrances, gates, lock boxes, turning limits, obstructions, and department-approved access or staging notes.
Water and protection
Capture the location, access, coverage, and notable condition for water supplies and protection components.
Hazards and utilities
Record each material or process, scale, container, placard, location, and contact. Keep unverified procedures out of instructions.
Tactical notes and revision
Capture department-approved tactical notes, limitations, and follow-up. Add ownership and dates so currency is clear.
Related tools
Create related facility surveys, hazard reports, equipment checks, access records, and incident reports.
Document damper locations, access, observations, and follow-up.
Open toolRecord observed conditions, responsible parties, photos, and actions.
Open toolCollect entrances, credentials, contacts, and access instructions.
Open toolReport a hazard's location, description, images, and controls.
Open toolCapture incident facts, locations, narratives, attachments, and follow-up.
Open toolFAQ
Practical answers for building or revising a pre-incident survey.
It documents an occupancy before an emergency: contacts, layout, access, water, protection systems, utilities, hazards, tactical notes, plans, photos, and review dates. Adapt it to department policy.
Include property and contact details, construction, floors, access, apparatus limits, hydrants, FDCs, alarms, suppression, shutoffs, hazards, exposures, uploads, inspector, reviewer, and review dates.
Yes. Repeat building and floor sections so structures, stairs, hazards, and protection features stay distinct. Conditional logic shows system or occupancy questions only when relevant.
Yes. Add file uploads for plans and photos of access, water supplies, controls, shutoffs, hazards, and building sides. Request a caption or location with each file.
Record the material or process, scale, container, placard, room or exterior location, floor, contact, and isolation information. Department personnel should review entries and flag uncertainty.
Follow department policy and occupancy risk. Track walkthrough, officer review, and next review dates, plus early updates for renovations, tenant, access, system, process, or hazard changes.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge.
No. It creates an editable collection structure; it does not inspect the property or approve a plan. Department personnel should walk the site, verify details, apply procedures, and review the record.
Turn each walkthrough into a consistent record.
