Describe your fellowship, eligibility rules, essays, and reference process. Makeform creates an editable application for candidate details, credentials, responses, uploads, and routing.
Route applications to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a fellowship brief, adapt it, or send it to the Makeform builder. Each field outline is an example.
Audience
Graduate researchers applying to a university program
Format
Multi-section application with proposal and reference details
Prompt size
289 chars
Example form structure
Multi-section application with proposal and reference details
Applicant and institution details
Academic history and current discipline
Research proposal, maximum 500 words
CV and transcript
Two referee contacts
Suggested routing tags
Eligibility review
References pending
Ready for panel
State the word limit beside every essay prompt and ask referees about specific selection criteria; reviewers receive more comparable evidence.
Step 1
Qualify
confirm program eligibility
Step 2
Apply
collect credentials and essays
Step 3
Complete
track files and references
Step 4
Review
route consistent candidate records
Designed for selection
Structured sections reduce ambiguity, help applicants finish, and give panels the evidence requested in the call.
Put published eligibility checks first. Conditional paths can stop an ineligible application or reveal questions for the selected track.
Use named credential fields, then collect the CV, transcript, portfolio, or proposal in labeled uploads.
Collect referee identity, relationship, institution, and email. A unique candidate-linked request can keep referee responses separate from the application.
Flexible fellowship formats
Keep shared fields stable, then change evidence and routing to match the panel's criteria.
Academic preparation, research question, method, mentor fit, transcript, CV, and scholarly references.
Career history, community impact, leadership challenge, learning goals, supervisor support, and cohort availability.
Portfolio links, work samples, artist statement, project plan, budget, workspace needs, and residency dates.
Placement preferences, language skills, service experience, scenario responses, location flexibility, and track-specific questions.
Application workflow
Start with the published selection criteria, generate the application, and test each path before sharing the call for candidates.
List credentials, criteria, essays, limits, attachments, references, deadlines, and tracks needing different questions.
Describe the program, generate a draft, then align each prompt with the panel's evidence needs.
Preview eligibility routes, tracks, uploads, required questions, confirmation text, and mobile use.
Send confirmations and staff notifications. Tag records by track and status for organized review.
Choose a collection method
Ask for each decision input once, in a format applicants understand and reviewers can use.
Field guide
These six sections cover the common decision inputs. Keep only what your program uses, explain why sensitive or unusual details are requested, and publish clear deadline and file guidance.
Applicant profile
Collect preferred name, contact details, location, affiliation, role, and time zone. Keep every field tied to a clear purpose.
Eligibility
Turn published rules into direct questions. Use branching to explain when an answer does not meet a stated condition.
Credentials
Ask only for credentials that inform selection. Structured entries expose key facts while a CV preserves fuller history.
Essays & proposal
Ask one idea per prompt and show its word limit. Each response should elicit evidence the panel intends to score.
References
Collect referee identity, relationship, and email. State whether candidates upload letters or referees receive separate requests.
Review & acknowledgment
End with reminders for uploads, referees, and deadline. Add an accuracy acknowledgment and the program's data-use notice.
Related tools
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Open toolCombine scholarship eligibility and grant-style proposal details in one application.
Open toolFAQ
Practical answers for university and foundation program teams preparing an application cycle.
Include contact details, eligibility questions, relevant credentials, program-specific essays, uploads, referee details, availability, and an accuracy acknowledgment. Remove questions the panel will not use.
Use the shortest limit that permits useful evidence. A focused example may fit in 250 to 400 words; a proposal may need more. Display each limit and ask one main question at a time.
Yes. Use a track dropdown and conditional logic for relevant questions. Keep shared identity, eligibility, and acknowledgment sections outside branches so records remain consistent.
Choose applicant-uploaded letters or a separate referee form. For separate requests, collect the referee's email and relationship, link the response to the candidate, and track both statuses. State the deadline and criteria.
Yes. Label upload fields with content, naming, and quantity guidance; use a website field for portfolio URLs. Test instructions and required settings before launch.
Yes. Makeform is unlimited free for forms and submissions, including generating, editing, publishing, and collecting fellowship applications. The paid tier only removes the Makeform badge.
Build prompts from criteria, structure key facts, and tag submissions by track and status. Route the same fields to every reviewer; define the rubric separately.
Confirm receipt, explain reference handling, and provide the expected communication window. Notify staff, mark status, and route complete records without promising an outcome.
Turn selection criteria into a clear application.
