Describe the position and required materials. Makeform builds a faculty job application form for candidate details, academic history, CVs, statements, and references.
Send faculty applications to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it to the builder. These structures are examples, not live AI results.
Audience
Candidates for an assistant professor appointment
Format
Multi-section application with document uploads
Prompt size
406 chars
Example form structure
Multi-section application with document uploads
Candidate contact and current appointment
Highest degree and completion date
CV, cover letter, and statements
Three professional references
Application accuracy acknowledgment
Suggested routing tags
Complete applications
Needs review
Shortlist
Name each required document and its accepted format clearly, so candidates can prepare a complete file before they begin.
Step 1
Define
appointment, criteria, and required materials
Step 2
Collect
candidate profile, documents, and references
Step 3
Screen
complete files routed to the search team
Step 4
Review
consistent records for shortlist decisions
Built for academic hiring
Give candidates a clear checklist and the committee comparable academic materials.
Request the CV, cover letter, statements, transcripts, and work samples separately.
Show relevant follow-ups for discipline, campus, rank, modality, credentials, or sponsorship.
Collect every referee's role, institution, relationship, email, and phone consistently.
One starting point, different searches
Choose the closest pattern, then insert the approved criteria and upload list.
Research plans, teaching evidence, publications, degree dates, and a full reference roster for committee review.
Course areas, campus preferences, term availability, graduate credits, and conditional qualification questions.
Proposed dates, home institution, visit purpose, teaching contribution, funding context, and academic references.
Practice background, teaching experience, credential details, expiry dates, and role-specific supporting documents.
Application workflow
Publish the right questions and hand consistent records to the committee.
Provide the appointment, department, criteria, deadline, document list, and reference count.
Match the approved posting, set required uploads, clarify formats, and remove unused questions.
Add position-specific branches and notify HR when an application arrives.
Test the form, publish its link with the announcement, and route submissions for review.
Choose the intake method
Email attachments do not produce a consistent profile, reference roster, and document checklist.
Field guide
Align these six dossier sections with the approved posting and review process.
Candidate profile
Use structured details HR can filter without opening attachments.
Academic preparation
Collect relevant degrees with structured institutions and dates.
Teaching record
Ask about courses, levels, formats, and clearly labeled teaching evidence.
Scholarship and practice
Use conditional questions to request role-specific evidence tied to published criteria.
Documents and readiness
Separate uploads make missing items visible; label content, format, and naming instructions.
References and acknowledgment
Use repeatable reference fields and end with a reviewable acknowledgment.
Related tools
Use live Makeform tools for general applications, document collection, references, and faculty feedback alongside the position-specific intake form.
Create a broader candidate intake form for staff and academic hiring workflows.
Open toolCollect CVs or résumés with structured candidate details and supporting files.
Open toolGather consistent feedback from people named as applicant references.
Open toolBuild a standard employment intake for roles outside the faculty search process.
Open toolSee a role-specific application pattern with tailored qualification questions.
Open toolCollect faculty workplace feedback separately from candidate applications.
Open toolFAQ
Practical answers for university HR teams and faculty search coordinators preparing candidate intake.
It gathers a faculty candidate's profile, academic background, experience, documents, and references. It can request discipline-specific materials such as a research statement, teaching philosophy, publication, portfolio, or clinical credentials.
Include contact details, current appointment, position, degrees, employment, teaching, scholarship or practice area, availability, and screening questions. Add separate document uploads, structured references, and an accuracy acknowledgment.
Yes. Add individual uploads for the CV, cover letter, statements, transcript, publication, or portfolio. Separate fields reveal missing items. State accepted formats and instructions beside each upload.
Repeat fields for each referee's name, title, institution, relationship, email, and phone. State the required count and when HR may contact them. Handle letters as separate uploads or a separate workflow.
Yes. Use discipline, campus, appointment, or teaching-area selections to reveal relevant questions. Adjunct candidates might see course availability; clinical candidates might see credential fields. Test every branch.
Yes. Makeform is unlimited free for creating, editing, publishing, and collecting responses. The paid tier only removes the Makeform badge. Revise fields, uploads, branches, and reference questions before sharing the link.
Yes. Notify the designated HR or search coordinator and route response data to Google Sheets, Slack, or connected apps through Zapier. Keep alerts within the review workflow.
Compare fields with the approved posting; confirm deadlines and documents; test required fields, branches, uploads, confirmations, and notifications. Have the appropriate university stakeholders review instructions, data handling, and reference language.
Give every candidate the same clear checklist.
