Describe your association, open offices, and nomination rules. Makeform builds a form that gathers member and candidate details, qualifications, consent status, and supporting statements.
Route nominations to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it to the Makeform builder. Each example is editable.
Audience
Voting members nominating the next executive slate
Format
Position-led form with candidate consent status
Prompt size
324 chars
Example form structure
Position-led form with candidate consent status
Nominating member and membership number
Which executive office?
Nominee name and contact
Why is this person a strong candidate?
Has the nominee agreed to stand?
Suggested routing tags
Consent confirmed
Follow-up needed
Secretary review
Ask whether the nominee agreed to be considered, so the secretary can identify nominations needing follow-up.
Step 1
Nominate
member, candidate, and selected office
Step 2
Confirm
consent and eligibility details collected
Step 3
Review
secretary checks completeness and duplicates
Step 4
Prepare
qualified names move to the election workflow
Why structured nominations
Email nominations can omit offices or consent and use inconsistent biographies. A structured form gives the secretary comparable submissions.
Require the candidate, office, member identifiers, supporting reason, and consent status before review.
Conditional paths can ask chair candidates about facilitation while secretary candidates answer about minutes and records.
Route submissions into one inbox or sheet, tag follow-up, and flag duplicates.
Adaptable by organization
Choose a workflow, then add your offices, eligibility notes, and review language.
Capture chapters, member numbers, credentials, and relevant experience.
Gather community experience, mission connection, biographies, and follow-up details.
Use chapter IDs, office choices, availability, and concise statements.
Branch questions for self-nominee availability or peer consent details.
Nomination workflow
Build the member form and secretary review path together.
List open positions, who may nominate or stand, the deadline, and required details.
Add definitions, word limits, office branches, and distinct consent statuses.
Confirm receipt and notify the secretary about new nominations.
Filter by office, tag missing information, compare statements, and export the reviewed list.
Form vs email vs document
Use a method that gives reviewers consistent candidate information and members visible instructions.
Field guide
Use these six sections to collect enough context for orderly review.
Nominator
Collect the nominator's name, email, chapter, and member number when needed for verification or follow-up.
Office selection
Use a dropdown of open offices. Add role summaries where similar titles could confuse members.
Candidate profile
Ask for the nominee's preferred name, contact, chapter or constituency, and a concise biography.
Qualifications
Ask about relevant experience and strengths. Office-specific prompts make answers easier to compare.
Consent and availability
Separate confirmed consent from candidates needing contact. If scheduling matters, ask about meeting commitments.
Review controls
Show the deadline and review sequence, then capture an accuracy acknowledgment. Use office and status tags for duplicates and incomplete records.
Related tools
Connect nominations with candidate details, member records, meeting documentation, and the eventual officer election.
Create the next-stage ballot or election intake after nominations have been reviewed.
Open toolCollect consistent profiles and contact details from candidates moving forward.
Open toolGather supporter details when your nomination route includes a petition step.
Open toolBuild a structured intake for people joining the association before future participation.
Open toolLearn which programs, committees, and leadership opportunities interest members.
Open toolStandardize the meeting records that document board discussions and actions.
Open toolFAQ
Practical answers for association staff, board secretaries, governance committees, and members.
It is a structured way for members to propose candidates for offices such as president, vice president, secretary, or treasurer. It records who submitted the nomination, which office is involved, candidate details, a supporting reason, and the candidate's consent status for review.
Start with nominator identity, membership or chapter information, the selected office, nominee contact details, a short biography, relevant qualifications, a supporting statement, and consent status. Add deadlines, availability, or office-specific questions only when they help your actual review process.
Yes. Ask whether the member is nominating themselves or another person, then show the appropriate branch. Self-nominees can provide their biography, priorities, and availability; peer nominators can explain their relationship to the nominee and confirm whether consent has been requested.
List open offices in a dropdown and use conditional logic to show questions relevant to the selected role. This keeps the opening screen short while still gathering position-specific experience, such as recordkeeping for secretary or budgeting for treasurer.
That depends on your organization's process. The form can clearly record consent as confirmed, declined, or not yet requested, giving the secretary a reliable follow-up queue. State your own rules in the instructions and avoid treating an unchecked status as approval.
Send every response to one inbox or connected sheet, then filter by office and tag consent or completeness status. Consistent biography lengths and qualification prompts make comparison easier, while member IDs and candidate emails help staff spot likely duplicate submissions.
Yes. Makeform offers unlimited free forms and responses, so you can generate, edit, publish, and collect nominations without a usage cap. The paid tier removes the Makeform badge.
Yes. Configure a submission confirmation and receipt so members know their nomination arrived. You can also alert the secretary by email or route response data to tools such as Google Sheets, Slack, and Zapier for internal follow-up.
Open nominations with a clearer process.
