Describe your recruitment and voluntary demographic questions. Makeform creates a separate, anonymous applicant questionnaire with clear explanations, skip options, and reporting-friendly fields.
Route monitoring responses to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it to the builder. Review every example against your policies.
Audience
Applicants across office and operational roles
Format
Anonymous questionnaire with voluntary options
Prompt size
325 chars
Example form structure
Anonymous questionnaire with voluntary options
Age band
Disability status
Race or ethnicity
Gender
Veteran status
Suggested routing tags
Applicant monitoring
Voluntary responses
Reporting period
Keep application identifiers out of the questionnaire when anonymity matters; use a broad vacancy group only if your reporting needs one.
Step 1
Explain
state purpose, choice, and separation
Step 2
Collect
use voluntary structured categories
Step 3
Separate
exclude applicant identifiers
Step 4
Report
review grouped recruitment patterns
A distinct monitoring step
A separate equal opportunity monitoring form explains its purpose, allows skipped items, and avoids asking applicants to identify themselves again.
Share a separate link and keep names, contacts, resumes, and candidate IDs out of its fields.
State the purpose, voluntary nature, and answer use; offer Prefer not to answer throughout.
Fixed approved choices reduce cleanup and simplify period, job-family, or region summaries.
Recruitment contexts
Keep the privacy boundary consistent while changing only the non-identifying context needed for useful aggregate reporting.
Use short, consistent response lists that work on mobile after a candidate submits an application.
Add broad region and job-family choices without requesting a specific requisition or application reference.
Include approved social-mobility questions while avoiding institution names or details that could narrow identity.
Tag the broad campaign and sourcing channel so HR can compare grouped outreach patterns after hiring closes.
Build the questionnaire
Generate the structure, then review its wording, categories, access, and reporting process before distribution.
Specify the applicant population, period, broad vacancy context, and approved demographic categories.
Use approved categories, add Prefer not to answer, and remove identifying free text.
Place it beside the application with an introduction explaining choice and separation from selection.
Limit access to reporting owners and summarize responses in suitably broad groups.
Choose the right structure
Form design affects recruiter access, applicant understanding, and reporting cleanup.
Field guide
Use this checklist, then align questions, notices, access, and retention with your policies.
Purpose and choice
Start with a notice separating monitoring from assessment. State the reporting purpose, voluntary nature, and that skipping questions does not affect selection.
Demographic categories
Structured choices simplify summaries. Use category wording reviewed for your locations and program; one list may not fit every context.
Recruitment context
Use only the broad region, job family, campaign, or period needed for reporting. Avoid combinations that could expose someone in a small pool.
Identity boundary
For anonymous questionnaires, omit information pointing back to an applicant. Review the entire collection and delivery setup, not only visible questions.
Access and routing
Route monitoring away from candidate review. Define response access before launch and revisit it when the campaign ends.
Grouped reporting
Choose necessary comparisons and check whether response volume supports them. Treat narrow combinations and small groups cautiously.
Related tools
Keep monitoring separate while creating dedicated forms for applications, candidate details, assessment, references, and wider inclusion feedback.
Create a broader demographic questionnaire with structured, optional response choices.
Open toolBuild a voluntary self-identification form for a separately defined audience and purpose.
Open toolAsk employees or participants about inclusion experiences beyond applicant monitoring.
Open toolCollect job-related application details in a workflow distinct from monitoring responses.
Open toolGive reviewers a consistent scorecard for job-related candidate evaluation.
Open toolRequest structured referee feedback after the appropriate hiring stage.
Open toolFAQ
Practical answers for HR teams setting up a separate applicant diversity questionnaire.
It collects voluntary applicant demographics for grouped recruitment monitoring. Presenting it separately keeps monitoring fields outside the candidate’s job-related answers.
A separate form clarifies the boundary between selection and monitoring. Explain that it is voluntary and route responses to reporting owners, not the hiring scorecard.
Remove names, contact details, resumes, candidate IDs, and application IDs. Avoid exact locations and identifying free text. Review collection, access, notifications, and exports against your anonymity definition.
Topics may include broad age band, race or ethnicity, gender, disability, veteran status, region, or job family. Use categories reviewed for your policy and recruiting locations.
Yes. Prefer not to answer lets applicants submit without disclosing a characteristic. Use it consistently so skipping one item does not require abandoning the form.
Match access to your policy and stated purpose. Route monitoring answers to designated reporting owners and keep them out of recruiter notifications, applications, and assessments.
No. It drafts a questionnaire but does not certify compliance or decide applicable questions, notices, access, or retention. Have appropriate reviewers check the finished process.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier only removes the Makeform badge.
Separate monitoring from candidate selection.
