Describe your organization, open positions, rules, and deadline. Makeform builds an election candidate nomination form for nominator details, nominee consent, eligibility inputs, and candidate statements.
Send nominations to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it to the Makeform builder. Each example shows a practical structure, not a live AI result.
Audience
Members nominating candidates for club offices
Format
Position-based nomination form with consent status
Prompt size
199 chars
Example form structure
Position-based nomination form with consent status
Which office is this nomination for?
Nominator name and member email
Nominee name and contact
Why is this member a strong candidate?
Has the nominee agreed to run?
Suggested routing tags
Consent pending
Ready for review
Needs follow-up
Separate nominee consent from eligibility review: a nominee can agree to run before an election committee confirms every requirement.
Step 1
Open
publish offices, rules, and deadline
Step 2
Nominate
capture member and candidate details
Step 3
Review
check consent and local eligibility rules
Step 4
Prepare
organize accepted candidates for the ballot
Why use a nomination form
Email threads lose consent and mix offices. A structured form collects comparable information before committee review.
Use an office dropdown and conditional questions so each position gets the right details.
Capture both people, distinguish self- from peer-nominations, and preserve a follow-up contact.
Keep consent, eligibility responses, statements, and attachments together for committee review.
Made for member elections
Choose the closest setting, then add your offices, dates, and eligibility questions.
Collect peer or self-nominations for president, secretary, treasurer, and other elected roles.
Connect owner details to board profiles, availability, and publication consent.
Gather grade, office, adviser, platform, and staff-review details.
Show regional vacancies and collect experience, disclosures, and files.
Nomination workflow
Turn your election notice into a form and keep review decisions separate from nominations.
List open roles, who may submit, the nomination window, word limits, and eligibility questions.
Add dates, replace positions, require essentials, and create office-specific paths.
Publish the link in your election notice and notify organizers when nominations arrive.
Tag pending records, contact nominees, and apply your rules before preparing candidates.
Form vs email vs paper
Preserve who nominated whom, the office, and whether the candidate agreed to run.
Field guide
Keep factual intake, nominee consent, and committee review status distinct.
Nominator identity
Collect name, email, identifier, and relevant chapter, grade, region, or property. These fields support follow-up and your submission rules.
Nominee profile
Ask for the nominee’s name, contact, constituency, and office. An identifier helps when members share names.
Consent status
Nomination and acceptance are separate. Record what the nominator knows, then let organizers verify with the nominee.
Eligibility inputs
Turn your bylaws or election notice into factual questions. Present them as inputs for review, not automatic approval.
Candidate statement
Use a visible word limit for experience, priorities, or the nominator’s reason so responses follow one useful format.
Review materials
Add targeted uploads only when needed. State the deadline and a corrections contact for incomplete submissions.
Related tools
Connect nominations with candidate profiles, petitions, membership, and voting.
FAQ
Answers for clubs, HOA committees, and advisers.
It is a structured form members use to propose themselves or another eligible person for an open elected role. It records the nominator, nominee, office, supporting reason, consent status, and any factual details the election team needs to review before confirming a candidate list.
Start with nominator and nominee names, contact details, the open office, self- or peer-nomination, nominee consent status, a brief reason or candidate statement, and an acknowledgment of the nomination deadline. Add membership, region, grade, property, availability, or upload fields only when your organization’s process calls for them.
Yes. Add a multiple-choice question near the start, then use conditional logic to show nominator details for peer nominations or reuse the respondent’s information for self-nominations. Keep a nominee contact field in both paths so organizers can verify consent and correct details.
Ask whether consent is confirmed, declined, or still pending, and collect the date or method if the nominator already spoke with the candidate. The election organizer can then contact the nominee directly and update its review record before publishing candidate information.
Yes. Put the open positions in a dropdown and show conditional questions for the selected office. A treasurer nomination might request relevant budgeting experience, while a regional representative nomination might ask for chapter or district information and meeting availability.
Make identity, office, nominee contact, and consent-status fields required; state the deadline and word limits beside the relevant questions; and send submissions to one shared sheet or inbox. Organizers can compare candidate name and office, merge repeated nominations during review, and contact the recorded nominator about missing facts.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge, so you can build and run the complete nomination intake without a response cap on the free tier.
Not necessarily. The form collects nomination information; your election committee, adviser, board, or designated organizer applies the organization’s own bylaws and published rules, verifies consent, and decides which reviewed candidates move to the ballot. Explain that review step in the confirmation message.
Open nominations with a clear process.
