Describe the education history to check. Makeform creates a structured request for candidate details and keeps the school's response beside the original claim.
Send verification requests to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it into the Makeform builder. The structure is an example, not a completed verification.
Audience
HR teams checking a finalist's education
Format
Candidate intake plus registrar response
Prompt size
316 chars
Example form structure
Candidate intake plus registrar response
Candidate and former names
School name and location
Degree, field, and dates claimed
Candidate authorization acknowledgment
School's confirmed record
Suggested routing tags
Candidate submitted
Sent to school
Response received
Collect the candidate's enrollment name and student ID when available to help match the record.
Step 1
Collect
candidate identity, school, credential, and dates
Step 2
Request
route the case to the institution's records office
Step 3
Compare
place the school's response beside the claim
Step 4
Record
save outcome, responder, date, and follow-up notes
Why structured verification
Email threads lose context. A structured education verification form gives the requester, candidate, and school clearly labeled sections and makes discrepancies easier to review.
Ask for the name used while enrolled, campus, student ID when known, program, and dates so the institution receives a specific request.
Keep claimed degree details separate from school-supplied values, instead of overwriting the original information when a response arrives.
Tag requests as awaiting candidate details, sent to school, response received, needs follow-up, or closed so coordinators know the next action.
Built for verification teams
Start with the closest scenario, then edit terminology, routing, and required fields to fit the employer and institution.
Collect a finalist's education history and keep the institution's response attached to the hiring record.
Add client, case, requester, and turnaround fields for coordinators working across multiple employers.
Repeat the school block without making candidates re-enter their identity and authorization details.
Capture the right records-office contact, the request date, reply date, and reason another contact is needed.
Verification workflow
Build the intake and response structure once, then use consistent fields and routing for every education check.
Tell Makeform who will complete each section, which credential details matter, and whether one candidate can list multiple institutions.
Give the candidate, requester, and school distinct sections. Use conditional fields for former names, incomplete programs, or additional schools.
Notify the coordinator when candidate details arrive, then send the school-facing request through the contact channel your organization uses.
Compare the two value sets, record discrepancies without guessing, and save the responder's identity, response date, files, and follow-up notes.
Form vs email vs document
A resume states the claim and an email may carry the answer. A dedicated form connects the two while keeping the response structured for review.
Field guide
These six sections give the institution enough context to locate a record and give your team a clear response to compare with the candidate's claim.
Candidate identity
A current name may not match the archive. Collect only the matching details your process needs.
Institution
Distinguish similar school names and campuses, then capture the correct records contact.
Claimed education
Keep the original claim unchanged so reviewers can compare it directly with the response.
Authorization
Add your organization's authorization wording and any document the institution requests.
School response
Record the institution's response as provided, including an unable-to-locate outcome.
Review outcome
Record exact differences, their source, and the follow-up owner without drawing an automatic conclusion.
Related tools
Connect education history collection with applications, reference requests, candidate details, and the broader screening request.
Create a structured request for records or supporting academic documents.
Open toolCollect the case details and screening components requested by a hiring team.
Open toolAsk references consistent questions about a candidate's work and experience.
Open toolGather candidate identity, contact, and role information before checks begin.
Open toolCollect education and experience claims at the start of recruiting.
Open toolBuild a separate employer-response workflow for employment details.
Open toolFAQ
Practical answers for employers and screening coordinators designing a school-response workflow.
It collects a candidate's reported education and records the institution's response, including matching details, school, credential, dates, requester, and response metadata.
Ask for enrollment name, school and campus, student ID when available, credential, major, attendance dates, completion status, graduation date, and your organization's authorization acknowledgment.
Capture returned dates, credential, field, completion status, award date, outcome, and notes. Also collect the responder's name, role, work contact, and response date.
Yes. Repeat the institution section while keeping each school's request status and response separate.
Preserve both values, identify the differing field, and add the source, reviewer, date, and follow-up action. Do not treat a mismatch as an automatic conclusion.
Yes. Add clearly labeled file uploads to the relevant candidate or school section.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge; it does not unlock additional response capacity.
No. It organizes the request and response. A blank request should remain pending or unable to verify, not be treated as confirmation.
Turn scattered education checks into a clear case record.
