Describe your gate, yard, or receiving process. Generate a mobile driver check in form for arrival time, carrier, vehicle, trailer, load reference, appointment, and destination.
Route arrival details to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose an arrival workflow, adjust the prompt, and send it to the Makeform builder. The questions show an example structure.
Audience
Inbound drivers arriving for scheduled unloads
Format
Mobile check in with appointment and load matching
Prompt size
246 chars
Example form structure
Mobile check in with appointment and load matching
Driver name, mobile number, and carrier
Appointment number and scheduled time
Purchase order or load reference
Tractor, trailer, and seal numbers
Do you need receiving assistance?
Suggested routing tags
On time
Early or late
Needs assistance
Ask for both the tractor number and trailer number. A carrier name alone rarely identifies the exact equipment waiting in the yard.
Step 1
Arrive
driver opens the gate link on a phone
Step 2
Identify
carrier, equipment, appointment, and load matched
Step 3
Route
receiving or shipping gets the complete record
Step 4
Direct
driver sees the next waiting or dock instruction
A clearer arrival record
Connect the person at the gate to the appointment, equipment, and freight movement your team expects.
Required appointment, purchase order, pickup, or bill of lading references help staff find the scheduled visit.
Conditional paths separate deliveries, pickups, drops, hooks, and service visits without irrelevant questions.
Use destination or visit type to notify receiving, shipping, yard, or site-access staff.
Built around the yard
Choose a movement, then add your doors, parking zones, contacts, and reference formats.
Capture scheduled time, arrival, load reference, trailer, seal, and unloading needs.
Confirm pickup number, destination, equipment type, and document readiness.
Keep incoming and outgoing trailer and seal identifiers in one movement record.
Route drivers by tenant, building, dock, or appointment contact.
Build the workflow
Generate the form, tune it to your site, and test the handoff from driver to dock team.
Name your visit types, required references, and equipment identifiers.
Edit carriers, docks, parking zones, contacts, formats, and instructions; require matching fields.
Show questions by movement and add an assistance path for exceptions.
Test on a phone, verify routing and directions, then share the link.
Choose the intake method
Compare how each method captures and routes arrival details.
Field guide
Use six field groups to connect each arrival to its appointment and freight movement.
Driver and carrier
Collect the driver, mobile number, carrier, and dispatch contact so staff can reach the person waiting.
Vehicle and trailer
Separate tractor, trailer, plate, and seal fields so the yard can find the correct unit.
Appointment and load
Ask for the reference staff search first and include scheduled time for arrival context.
Visit routing
Start with visit type, then show relevant delivery, pickup, drop, hook, or service fields.
Exceptions and assistance
Let drivers report missing references, damaged seals, unsuitable trailers, or other assistance needs.
Arrival and next step
Capture arrival time and show the site's real parking, desk, staging, or waiting direction.
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Open toolFAQ
Practical answers for warehouse, logistics, gate, and yard teams moving arrival intake online.
It is an online arrival record for a warehouse, yard, terminal, or gate. It connects the driver and carrier to the vehicle, trailer, appointment, load reference, time, and destination in one submission.
Require driver, mobile number, carrier, tractor, trailer, visit type, appointment or load reference, scheduled time, arrival, and destination. Add seal, commodity, document, and assistance fields only when relevant. Explain the expected identifier format.
Yes. Ask for visit type first, then use conditional paths. Show delivery and seal fields for inbound visits, pickup fields for outbound visits, and separate incoming and outgoing trailer fields for drop and hook movements.
Share the public link in appointment messages and place a QR code or short link at the gate. Test it from the arrival area, keep instructions brief, and provide an alternative contact.
You can send completed submissions to the arrival team through email or connected tools such as Slack, Google Sheets, and Zapier. Include appointment, carrier, trailer, and assistance values, and test each destination route.
Show confirmation and the next step: remain parked, move to a staging zone, visit a receiving window, call a contact, or wait for a message. Use location-specific directions and show an exception contact.
Yes. Makeform offers unlimited free forms and responses, so you can generate, edit, publish, and use the form without a response cap. The paid tier removes the Makeform badge.
Use separate required fields, clear labels, and examples matching real formats. Say where each value appears. Use dropdowns for controlled destinations and text fields for identifiers so leading zeros and letters remain intact.
Replace the gate clipboard with a usable arrival record.
