Owner contacts
Know who can answer and collect.
Capture the primary owner, an alternate contact, and the best channel for questions.
- Owner name, mobile number, and email.
- Alternate or emergency contact.
- Pickup contact and communication preference.
Free dog grooming intake form builder
Free AI Dog Grooming Intake Form Generator
Describe your services and check-in routine. Makeform creates a dog grooming intake form for owner contacts, pet details, health notes, coat condition, and grooming preferences.
- Unlimited free forms and responses
- Editable before publishing
- Photo upload and conditional fields
- Built for salons, mobile groomers, and home studios
31129+ makers build faster
Used by tools like ChatGPT, Perplexity & ClaudeSend new-client details to Google Sheets, Slack, and Zapier.
Sample prompts for your grooming form
Choose a complete prompt, tailor it, or send it to the Makeform builder.
Prompt ready4 formats
Audience
New clients booking bath, haircut, or deshedding services
Format
Detailed intake with conditional service questions
Prompt size
399 chars
Brief qualitySends to builder
Example form structure
Detailed intake with conditional service questions
Prompt exampleEditable in builder
Owner and dog details
Short answerFirst ask
2
Health, medication, and handling notes
Long answer
3
Which grooming services do you want?
Checkboxes
4
Upload a current coat photo
File upload
5
Policy acknowledgment
Checkbox
Suggested routing tags
New client
Needs follow-up
Ready to book
Ask about handling sensitivities and coat condition separately; each guides a different part of check-in.
Step 1
Share
send intake before the first visit
Step 2
Collect
pet, health, behavior, and style details
Step 3
Review
flag answers that need a conversation
Step 4
Prepare
groomer sees preferences before check-in
A calmer first check-in
Know the dog before the grooming table.
Replace hurried lobby questions with consistent details the groomer can review before the visit.
One complete pet profile
Keep contacts, pet details, health notes, behavior, and grooming history in one response.
Questions that follow the answer
Show haircut, matting, or mobile-access follow-ups only when relevant.
Review before confirming
Route selected health or behavior answers to staff for review before booking.
Fits your grooming model
Start with the intake your clients need.
Tailor services, policies, and follow-up rules to your business.
Salon intake
Services, coat condition, drop-off contacts, style notes, and policies.
Mobile grooming
Address, access, utilities, appointment windows, and dog details.
Puppy introductions
First experiences, handling comfort, rewards, and introductory services.
Needs-review intake
Triggers, mobility, previous incidents, and staff follow-up.
Build your intake
From prompt to client-ready form.
Add your services, test question paths, and share one link with new owners.
01
Describe your services
List services, accepted dogs, staff needs, and policies owners should see.
02
Edit fields and choices
Add your menu, choices, required contacts, and client-friendly wording.
03
Test conditional paths
Preview haircut, matting, behavior, and mobile branches for relevance.
04
Publish and share
Send the public link or embed the form, then review responses in one inbox.
Intake options
Choose a process that gives groomers usable details.
A strong intake asks consistent questions and reveals important follow-ups before check-in.
Approach
What the client experiences
What the groomer receives
ApproachLobby conversation
What the client experiencesAnswers questions while holding a dog at check-in.
What the groomer receivesUnstructured notes with details easy to miss.
ApproachStatic document
What the client experiencesReturns the same long set of questions.
What the groomer receivesReadable answers without branching or routing.
Approach
Generated online intake
What the client experiencesAnswers relevant questions and uploads photos by phone.
What the groomer receivesStructured details, preferences, and review flags.
Field guide
What a dog grooming intake form should include.
Use these six sections, then adjust fields to your process.
Dog profile
Identify the pet accurately.
Basic fields help staff prepare without relying on a breed label alone.
- Dog name, breed or mix, birth date or age.
- Weight, sex, and spay or neuter status if relevant.
- Veterinarian name and contact supplied by the owner.
Health notes
Invite relevant owner-reported context.
Let owners report conditions, medications, sensitivities, mobility, and vaccination information.
- Health conditions and recent changes.
- Medications, allergies, and skin sensitivities.
- Mobility, breathing, seizure, or age-related notes.
Behavior & handling
Ask how the dog communicates discomfort.
Ask about touch areas, equipment sounds, separation, and previous incidents.
- Comfort with paws, face, ears, dryer, and clippers.
- Triggers, calming cues, and reward preferences.
- Bite, escape, or difficult-groom history.
Coat & style
Turn a vague request into a clear goal.
Combine services with coat condition, desired length, priorities, and photos.
- Bath, haircut, deshedding, nails, and add-ons.
- Current matting, shedding, and skin observations.
- Desired length, areas to preserve, and reference photos.
Policies & review
Make expectations visible before arrival.
Show your policies near an acknowledgment and route answers needing staff follow-up.
- Your current salon policies in readable sections.
- Acknowledgment checkbox and typed owner name.
- Staff-review flag instead of automatic confirmation when needed.
Related tools
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Open toolFAQ
Dog grooming intake form questions
Answers for groomers replacing improvised questions with a repeatable intake.
What is a dog grooming intake form?
It is a questionnaire completed before a dog's first grooming visit. It organizes contacts, pet details, health and behavior notes, coat condition, services, preferences, and policies for staff review.
What questions should I ask a new grooming client?
Ask for contacts, dog profile, veterinarian, health and medication notes, sensitivities, mobility, handling triggers, incident history, grooming experience, coat condition, services, desired length, and photos. Keep health and behavior separate for easier review.
Can clients upload photos of their dog's coat and desired style?
Yes. Add separate uploads for the current coat and style references. Clear labels help distinguish present condition from the owner's goal. Photos inform check-in but do not promise that every style suits every coat.
Can the form show follow-up questions only when relevant?
Yes. Reveal matting questions after reported tangles, haircut preferences after haircut selection, and handling details after an incident. Owners get a shorter, more relevant path.
How should sensitive health and behavior answers be handled?
Request only needed details, explain why, limit internal access, and set a retention practice. Route selected answers to staff before booking. Intake records owner reports; it does not diagnose or replace veterinary guidance.
Can I use the same intake for salon and mobile appointments?
Yes. Show address, parking, access, utility, and timing questions for mobile visits; show drop-off and pickup instructions for salon clients. Both paths share the same dog profile.
Is this dog grooming intake form generator free?
Yes. Makeform offers unlimited free forms and responses, so you can generate, edit, publish, and collect new-client intakes without a response cap. The paid tier removes the Makeform badge.
Should an intake submission automatically confirm an appointment?
Not necessarily. Route selected health, mobility, coat, or behavior answers for review. Tell clients whether they submitted information, requested a time, or received confirmation.
Prepare before the first visit.
Generate a dog grooming intake form built around your services.
Unlimited free forms and responsesConditional follow-up questionsPet photos and structured preferences