Describe your education-check workflow. Makeform creates a degree verification form for candidate identity, institution details, authorization, tracking, and returned results.
Route requests to email, Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a complete prompt, adapt it, or send it to the Makeform builder.
Audience
Recruiters verifying a finalist's stated degree
Format
Candidate authorization and verification request
Prompt size
376 chars
Example form structure
Candidate authorization and verification request
Candidate name and former names
Institution and campus
Degree, field, and dates claimed
Authorization and signature
Verification status and result
Suggested routing tags
Awaiting authorization
Sent to institution
Verification returned
Separate the candidate's claim from returned facts so discrepancies remain visible.
Step 1
Collect
candidate, institution, credential, and authorization
Step 2
Request
send the correct facts to the institution
Step 3
Record
capture the response without changing the claim
Step 4
Review
route discrepancies to the assigned team member
A clearer education check
A structured form preserves what the candidate claimed, what was requested, and what the institution returned.
Require names used while enrolled, campus, degree, program, and dates before contacting the institution.
Collect an acknowledgment, signature, date, or authorization upload according to the process chosen by your organization and the institution.
Track ready, sent, pending, follow-up, returned, and unable to verify with an owner and dated notes.
Flexible by workflow
Start with candidate intake, agency operations, employer review, or the institution's response.
Collect identity, former names, the credential claimed, dates, and authorization.
Connect the request to a role, recruiter, candidate record, reviewer, and decision workflow.
Add client references, assignment, attempts, follow-up, returned facts, and discrepancies.
Collect record status, attendance, credential, field, conferral date, responder, and notes.
Verification workflow
Turn your checklist into a form, then route each response to its owner.
Specify who starts the request, supplies authorization, contacts the institution, and records degree facts.
Pair the candidate's claim with the response. Show conditional fields when no record or degree is reported.
Notify the specialist, send submissions to your workspace, and schedule follow-up.
Compare claimed and returned facts, document the source and date, and route discrepancies for review.
Structured form vs loose handoffs
Email and spreadsheets can scatter authorization, attempts, and returned facts. A form collects them consistently.
Field guide
Use six sections to keep the candidate's statement separate from the institution's response.
Candidate identity
Collect enough information to locate the record, including names used while enrolled.
Institution
Capture the institution, campus, location, registrar, and request channel.
Degree claimed
Record the degree, field, attendance, and claimed graduation date as the comparison baseline.
Authorization
Place your authorization language beside a signature and date or upload an existing document.
Request tracking
Store the owner, date sent, channel, follow-up date, and status as separate fields.
Returned result
Capture returned facts, responder, date, and source. Keep discrepancies and next steps separate.
Related tools
Build companion forms for candidate intake, references, records, screening requests, and applications.
Create a request form for transcripts and other academic records supplied through the institution's process.
Open toolCollect standardized candidate identity, role, contact, and recruiting details before screening begins.
Open toolGather structured responses from professional or personal references for a candidate.
Open toolRoute a background-check request with the identifiers and internal references your team needs.
Open toolBuild a related workflow for requesting or recording employment information.
Open toolCollect job history, education, role-specific answers, and applicant acknowledgments in one application.
Open toolFAQ
Practical answers for employers, agencies, and institutions designing a consistent education-check workflow.
A degree verification form supports an education check. It records candidate identity, institution, credential and dates claimed, authorization, request status, and facts returned. The form is a workflow record, not proof by itself that a degree was awarded.
Include current and former names, institution and campus, student ID if available, degree and field claimed, dates, authorization, owner, request status, facts returned, responder, discrepancies, and supporting files. Remove fields you do not need.
Yes. Store degree and date claimed in the intake section, then credential and conferral date returned in the result section. Do not overwrite the candidate's entry when a response arrives.
Yes. Add an acknowledgment and signature, an existing authorization upload, or both. Use your organization's wording and confirm the institution's request requirements.
Yes. Allow repeated education entries or use a separate verification per institution. Separate records help when registrars, owners, channels, and follow-up dates differ.
Record the exact claimed and returned facts, source, responder, and date. Use separate discrepancy and reviewer fields so source information stays distinct from internal assessment.
Yes. Makeform supports unlimited free forms and responses, so you can generate, edit, publish, and collect submissions without a response cap. The paid tier removes the Makeform badge.
Submissions appear in your Makeform inbox and can route to Google Sheets, Slack, or connected apps through Zapier. Review access and data handling before collecting candidate or academic information.
Turn a loose request into a reviewable record.
