Describe the inspection and defect workflow. Makeform creates a report form with locations, classifications, photos, owners, target dates, and closeout checks.
Route inspection findings to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a starting point, adjust the details, and send it to the Makeform builder.
Audience
Superintendents and quality inspectors walking active projects
Format
Mobile defect log with photos and trade assignment
Prompt size
306 chars
Example form structure
Mobile defect log with photos and trade assignment
Project, inspector, and inspection date
Building, level, room, and gridline
Defect description, trade, and severity
Overview and close-up photos
Owner, target date, and status
Suggested routing tags
Open defects
Ready for reinspection
Closed findings
Use building, level, room, gridline, and element fields; a photo alone cannot pinpoint the defect.
Step 1
Observe
capture the defect where it is found
Step 2
Classify
set type, impact, and priority
Step 3
Assign
name an owner and target date
Step 4
Verify
reinspect evidence and close the finding
A report crews can act on
Structured questions keep location, severity, ownership, evidence, and reinspection together.
Use project, level, room, gridline, asset, and component fields so crews can find the issue.
Separate defect type, severity, service impact, and immediate control instead of burying priority inside a paragraph.
Keep the owner, target date, correction evidence, verifier, and reinspection outcome attached to the original finding.
Adapt it to the inspection
Change the classifications, locations, and assignment rules to match your operation.
Log workmanship defects by trade, drawing, gridline, subcontractor, and reinspection decision.
Group findings by property, unit, room, and component for clear handover tracking.
Connect defects to supplier, part, lot, requirement, result, containment, and disposition.
Capture asset condition, impact, controls, ownership, work reference, and verification.
Build the inspection workflow
Define discovery and closeout details, then test the form on the field device.
Name the asset, inspectors, location hierarchy, defect classes, severity choices, and receiving team.
Require location, description, and photos. Add conditional fields for measurements, references, or containment.
Submit a sample onsite. Check dropdowns, photo flow, labels, and whether crews can locate the issue.
Share the form, route submissions, and use status and reinspection fields to document closeout.
Choose a reporting method
Compare how each method records location, evidence, assignment, and verification.
Field guide
Six sections connect the original finding to correction and verification.
Inspection identity
Use controlled project and inspection-type choices plus a unique report reference.
Location and subject
Build a precise location path and identify the element, material, or asset inspected.
Defect description
Separate the observation, expected requirement, and measured result to reduce vague entries.
Visual evidence
Request a location overview, defect close-up, and caption for scale or orientation.
Classification and control
Use team-defined severity choices and separate immediate controls from permanent correction.
Ownership and verification
Store ownership, dates, correction evidence, and an explicit reinspection outcome with the finding.
Related tools
Add focused inspection, progress, maintenance, and work-order forms.
Create safety walks with checks, evidence, and follow-up fields.
Open toolDocument property condition room by room before handover or work.
Open toolRecord equipment, condition checks, issues, photos, and outcomes.
Open toolCapture work, delays, photos, and next activities beside quality findings.
Open toolAssign corrective work with scope, schedule, and completion details.
Open toolRoute facility issues with location, priority, and evidence.
Open toolFAQ
Answers for inspectors, site managers, and facility teams.
It records an inspection defect with its exact location, classification, photos, impact, owner, target date, corrective action, and reinspection result. Discovery and closeout stay in one record.
Include inspection identity, location, element, requirement, observation, category, severity, photos, immediate control, owner, target date, status, correction evidence, verifier, and reinspection outcome. Add measurements, lots, or drawing references when relevant.
Request an overview that establishes location and a close-up showing the condition. A scale, label, or markup adds context. Use captions for orientation and measurement points.
Yes. Use grouped findings for room-by-room walks or one submission per defect for independent assignment and closeout. Test filtering, routing, and reinspection before choosing.
Use your organization's definitions and show guidance beside each choice. Severity can describe consequence; priority can describe response order. Keep immediate control separate from permanent correction.
Assign an owner and target date. The team supplies correction notes and evidence; a verifier records the reinspection outcome. Failed corrections return to open status with the next action.
Yes. Makeform is unlimited free for forms and submissions. Generate, edit, publish, and collect responses without a usage cap; payment only removes the Makeform badge.
Yes. Share the published link for use on a phone, tablet, or computer. Keep location lists manageable and test photo uploads and conditional questions on the team's field device.
Give every defect a clear path to closeout.
