Describe your patches and customer choices. Makeform creates a custom patches order form for artwork, dimensions, quantities, colors, backing, border, delivery, and approvals.
Send patch orders to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a complete prompt, tailor it to your shop, or send it into the Makeform builder. The structures shown are examples, not live AI results.
Audience
Clubs, brands, and teams ordering embroidered patches
Format
Detailed quote and order request with artwork upload
Prompt size
279 chars
Example form structure
Detailed quote and order request with artwork upload
Customer and organization details
Patch dimensions and quantity
Border and backing choices
Upload artwork or reference images
Proof and price acknowledgment
Suggested routing tags
Artwork needed
Ready to quote
Approval pending
Ask customers whether the stated size means width or height, then request the other dimension or permission to scale proportionally.
Step 1
Specify
style, dimensions, colors, and backing
Step 2
Upload
artwork, references, or personalization roster
Step 3
Review
maker checks feasibility and prepares the proof
Step 4
Confirm
customer approves details before production
Why use an order form
Keep the brief, production choices, quantity, artwork, and delivery needs together in one reviewable request.
Structured fields standardize patch type, size, quantity, border, backing, and finishes.
Customers upload logos, sketches, vector files, or rosters beside their specifications.
Tags separate artwork needs, quote-ready requests, and pending approvals.
Built for patch makers
Choose an order type, then add the materials, dimensions, and production options your shop offers.
Capture thread, edge, backing, quantity, artwork, and delivery choices.
Reveal relevant dimensions, color references, depth, and finishes.
Accept a roster of names, spellings, sizes, and quantities.
Show new fields only when previous specifications changed.
Order intake workflow
Tailor the generated options, publish the form, and review submissions before quoting or producing.
List the styles, dimensions, backings, borders, colors, finishes, and files you accept.
Use your production menu, require dimensions, and explain artwork requirements.
Add it to your quote page or send it for quotes, samples, and reorders.
Notify estimators and send details to your inbox, Sheets, Slack, or Zapier.
Form vs email vs generic cart
Custom intake should connect artwork to production choices while leaving room for a proof and quote.
Field guide
These six sections reduce clarification loops while keeping each customer's artwork, manufacturing choices, and fulfillment details connected.
Customer & project
Identify who can answer design questions and approve the proof. Add context for uniforms, giveaways, membership patches, or reorders.
Construction
Let customers select only patch types you offer, then reveal material-specific questions.
Quantity & variants
Ask for totals and counts by size, name, colorway, or backing variant.
Artwork & color
Separate production artwork from references, and ask whether the design is final or needs work.
Backing & application
Offer supported backing choices and ask what material will receive the patch.
Proof & fulfillment
Capture timing and destination while stating that your team reviews specifications, pricing, and schedules first.
Related tools
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Open toolFAQ
Practical answers for patch makers organizing quote requests, artwork, specifications, proofs, and repeat orders.
It collects customer details, patch style, dimensions, quantity, colors, border, backing, artwork, timing, delivery, and proof contact in one request. Use it for quote-first intake without treating submission as production confirmation.
Include contact, intended use, patch type, shape, dimensions, quantity, variants, colors, border, backing, artwork, deadline, delivery, and notes. Also ask whether artwork needs cleanup and who reviews the proof and price.
Yes. Add separate uploads for vector artwork, visual references, and personalization rosters. Label the formats your shop accepts, such as AI, EPS, PDF, SVG, PNG, or JPG.
Use a patch-type question and conditional logic. Embroidered orders can reveal thread and border fields; PVC can reveal 2D or 3D and molded-color fields. Show only options your shop supports.
Yes. Collect the total and quantities by variant. For personalized runs, request a roster with exact spelling, number, size, colorway, and quantity, plus a sample entry.
Request the previous order number, patch name, quantity, and any changes. Reveal revised size, color, border, backing, artwork, or delivery fields only when needed, then review changed orders again.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses with your form. The paid tier removes the Makeform badge; it does not unlock additional submission capacity.
No. State that submission starts a review. Your team checks artwork, feasibility, quantity, price, and timing before sending a proof or confirmation.
Replace scattered patch details with one complete request.
