Describe the work and evidence you need. Makeform turns your brief into a contractor questionnaire for experience, insurance, qualifications, references, safety practices, capacity, and project fit.
Route contractor responses to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it to the job, or send it to the Makeform builder.
Audience
Homeowners comparing remodeling contractors
Format
Short screening questionnaire with uploads
Prompt size
295 chars
Example questionnaire structure
Short screening questionnaire with uploads
Company, license, and service area
Describe three similar renovations
Upload insurance documentation
Proposed start window and project duration
Recent client references
Suggested routing tags
Ready for review
Missing documents
Follow-up needed
Ask for policy expiration dates and license jurisdictions, not only document numbers, so reviewers know what needs follow-up.
Step 1
Define
scope, minimum qualifications, and evidence
Step 2
Collect
experience, insurance, licenses, and references
Step 3
Review
compare answers and flag missing documents
Step 4
Follow up
verify details before making a hiring decision
Consistent contractor screening
Replace scattered calls and attachments with comparable responses tied to each contractor.
Branch by trade, project size, or service type so each contractor sees relevant questions.
Request licenses, insurance, safety materials, or project examples beside the details they support.
Required fields and clear date prompts make missing references, expired policies, and unanswered disclosures easier for your reviewer to identify.
Built around your review
Start with the audience closest to yours, then change the questions, evidence requests, and internal routing.
Compare similar-project experience, schedules, references, insurance, warranty approach, and change-order practices.
Screen trade coverage, capacity, safety practices, bonding information, key staff, and comparable work before bid invitations.
Capture service coverage, dispatch and escalation processes, technician qualifications, subcontracting, and recurring-maintenance capabilities.
Ask active contractors for updated policy dates, licenses, contacts, disclosures, and replacement files on a consistent schedule.
Questionnaire workflow
Generate the structure, tailor the evidence requests, then share one link with every contractor you are considering.
Name the trade, work location, project size, decision stage, and minimum information your reviewer needs.
Set required fields and show follow-ups only when a contractor selects a relevant trade, uses subcontractors, or reports a disclosure.
Share the same form link with each candidate and explain which documents and reporting periods their submission should cover.
Notify the project owner, send rows to a review sheet, and follow up on missing or unclear information before selection.
Questionnaire vs email vs interview
A questionnaire gives every candidate the same request and leaves structured records for follow-up.
Field guide
Use these six sections to collect decision-useful information without asking contractors to repeat the same facts across emails.
Company profile
Collect the business name, address, primary contact, years operating, service territory, and planned subcontractors.
Relevant experience
Request projects similar in trade, size, setting, and complexity so reviewers can compare the contractor's role and completion date.
Insurance & licensing
Ask for license type, jurisdiction, and expiration, plus insurance carrier, limits, and policy dates. Verify important details independently.
People & capacity
Capture the proposed lead, workforce, current workload, start window, duration, and backup coverage.
Safety & work practices
Request safety practices, training, incident information for a defined period, and the process for escalating site issues.
References & disclosures
Ask for relevant references and permission to contact them. Include disclosures that matter to your review.
Related tools
Move from initial qualification to bids, document checks, site review, and ongoing vendor records with related Makeform tools.
Collect contractor profiles, trade coverage, availability, and supporting details for an applicant pool.
Open toolGather capacity, safety, financial, insurance, and project-history information before bid invitations.
Open toolGive shortlisted contractors a consistent scope and collect bid details in one format.
Open toolRequest policy details, expiration dates, named contacts, and supporting insurance files.
Open toolRefresh vendor documents, contacts, disclosures, and internal review information over time.
Open toolDocument site conditions, observations, photos, and follow-up items during property work.
Open toolFAQ
Practical answers for homeowners, general contractors, facilities teams, and reviewers setting up a consistent vetting process.
It is a structured form used before hiring, prequalification, onboarding, or renewal. It collects background, experience, insurance, licensing, capacity, safety practices, references, disclosures, and files for consistent review.
Ask who will perform the work, which similar projects they completed, availability, change and communication practices, and references. Collect applicable license and insurance details with expiration dates, then independently check important claims.
Yes. Use a trade or service dropdown, then show conditional sections. An electrical subcontractor might receive licensing and workforce questions, while a facilities maintenance vendor sees dispatch coverage, emergency escalation, and recurring-service questions.
Yes. Add file-upload fields next to the related insurance, license, safety, resume, or project-experience questions. Tell respondents which file types, reporting periods, and expiration dates you need so the reviewer can connect each upload to the correct answer.
Set review criteria before sending, keep core questions identical, and separate missing information from evaluation. Compare dates, experience, capacity, and references in a sheet, then use calls for context.
No. A submission is information for your review, not approval, certification, or proof that every statement is current. Verify licenses, insurance, references, and other important details through the appropriate sources and apply your own procurement or hiring process.
Yes. Makeform provides unlimited free form creation and unlimited free responses. You can generate, edit, publish, and collect submissions without a form or response cap; the paid tier removes the Makeform badge.
Responses arrive in your Makeform inbox. You can notify reviewers and connect the workflow to tools such as Google Sheets, Slack, or Zapier, then tag submissions for review, missing documents, or follow-up based on your team's process.
Start with the same questions for every contractor.
