Describe the disruption your team is preparing for and how readiness should be reviewed. Makeform turns your requirements into an online contingency plan checklist with accountable owners, evidence requests, status choices, gaps, and follow-up dates.
Route readiness reviews to Slack, Google Sheets, and Zapier.
Sample prompts for the checklist builder
Choose a complete prompt, adjust it for your organization, or send it to the Makeform builder. The structure shown is an example you can edit.
Audience
Operations leaders reviewing service disruption readiness
Format
Sectioned checklist with owner and evidence fields
Prompt size
350 chars
Example checklist structure
Sectioned checklist with owner and evidence fields
Scenario, unit, reviewer, and review date
Are critical activities and restoration priorities documented?
Which backup resources are ready?
Evidence, gap, owner, and due date
Next exercise and plan review date
Suggested routing tags
Ready
Gap identified
Review overdue
Ask for an owner, evidence, and a next review date for every critical item. A simple yes can hide an outdated contact list or an untested backup.
Step 1
Scope
scenario, site, services, and dependencies
Step 2
Check
people, resources, steps, and evidence
Step 3
Assign
gaps, owners, priorities, and due dates
Step 4
Review
exercise results and next review date
Readiness you can inspect
Plans can hide stale contacts, resources, or recovery steps. A structured checklist repeats the same questions and records evidence for each answer.
Use ready, needs work, and not applicable, with notes for incomplete or excluded items.
Capture the responsible person, priority, corrective action, and due date.
Collect links, screenshots, photos, exercise notes, or supporting files.
Built around disruptions
Start with a close scenario, then change sections, statuses, teams, and evidence requirements.
Review critical work, staffing, workarounds, restoration order, and triggers.
Check notifications, accountability, alternate locations, resources, and handoffs.
Record dependencies, inventory thresholds, alternate sources, transport, and contacts.
Validate owners, dependencies, backups, recovery procedures, exercises, and retest dates.
Checklist workflow
Generate the structure, publish it to reviewers, and route incomplete items into follow-up.
Name the disruption, locations, critical activities, dependencies, teams, and cadence.
Show gap, owner, evidence, and due-date questions after needs-work answers.
Share one link and route notifications to the review coordinator.
Filter open actions by priority or owner and schedule the next review.
Document vs usable review
Narrative plans explain what should happen. A recurring online checklist tests whether the people, resources, contacts, and procedures behind that plan are still prepared.
Field guide
Use these six sections to turn preparedness into answerable questions. Adjust the items to your own operations, internal standards, and the scenario being reviewed.
Scope and assumptions
Set a specific scenario and boundary so every reviewer interprets each status consistently.
Roles and communications
Confirm primary and backup roles, escalation order, messages, and channels if normal systems are unavailable.
People and workplaces
Review minimum staffing, cross-trained backups, remote access, alternate workspace, and shift coverage.
Supplies and dependencies
Record inventory thresholds, alternate capacity, lead times, contacts, substitutes, and transport options.
Response and recovery
Follow the operating sequence: activate, notify, protect, work around, restore, validate, and return to normal.
Evidence and follow-up
Turn each needs-work answer into a structured, owned action that the next coordinator can continue.
Related tools
Connect the checklist to continuity planning, risk review, inspections, incident reporting, and shift handoffs.
Capture scenario assumptions, responsibilities, response strategies, dependencies, and recovery priorities.
Open toolReview continuity arrangements for critical work, staffing, systems, suppliers, and communications.
Open toolRecord threats, likelihood, impact, existing safeguards, owners, and planned treatments.
Open toolRun structured site checks and route deficiencies to responsible owners for follow-up.
Open toolCollect the timeline, people involved, observations, immediate actions, and supporting files after an event.
Open toolPass open risks, equipment status, priorities, and outstanding actions between operating shifts.
Open toolFAQ
Practical answers for operations and safety managers setting up recurring preparedness reviews.
It is a structured review of the people, contacts, resources, alternatives, response steps, and recovery arrangements behind a contingency plan. It records readiness, gaps, evidence, owners, and follow-up dates.
Include the scenario, critical activities, backup roles, communications, alternate workplaces, suppliers, systems, response steps, restoration priorities, evidence, action owners, exercise results, and next review date.
The plan explains disruption responsibilities and procedures. The checklist asks whether those elements are ready now. Link checks to plan sections when reviewers need context.
Base the cadence on how quickly operations change. Review again after a major change, exercise, disruption, or important gap, and record the next date.
Yes. Conditional logic can reveal gap, impact, interim measure, priority, owner, due date, evidence, and retest fields after a needs-work answer.
Yes. Add uploads or links for call lists, screenshots, supplier confirmations, photos, exercise notes, recovery results, and other internal records.
Yes. Makeform provides unlimited free forms and responses. Generate, edit, publish, and repeat the checklist without a response cap; the paid tier removes the Makeform badge.
Send submissions to a connected workflow, then filter needs-work items by priority, owner, due date, scenario, or location. Use the recorded retest date for follow-up.
Make preparedness reviewable.
