Describe the project, inspection stage, and checks. Makeform builds a mobile-friendly construction inspection form for locations, findings, deficiencies, photos, responsibility, and follow-up dates.
Route records to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your project, or send it to the Makeform builder.
Audience
Site supervisors walking active work areas
Format
Mobile checklist with photos and actions
Prompt size
318 chars
Example form structure
Mobile checklist with photos and actions
Project, inspector, date, and weather
Area and active work activity
Pass or deficiency?
Finding photos
Responsible trade and due date
Suggested routing tags
Pass
Deficiency open
Ready for reinspection
Ask for a deficiency number, exact area, responsible trade, target date, and closeout photo.
Step 1
Inspect
walk the area and select the inspection stage
Step 2
Document
record the location, finding, and photos
Step 3
Assign
name the responsible trade and target date
Step 4
Close
reinspect the correction and preserve the record
Built for field findings
Connect every observation to a location, evidence, an owner, and a next action so deficiencies do not disappear in messages or photo rolls.
Use pass, deficiency, and not-applicable choices, with detail fields appearing when an inspector flags a problem.
Collect photos, notes, drawing references, floor, room, and grid line together, instead of reconstructing context from a camera roll after the walk.
Assign responsibility and a due date, then capture reinspection status and after photos against the deficiency ID.
Adapt it to the work
Choose a workflow, then add project areas, trades, references, and acceptance criteria.
Log active areas, work in progress, housekeeping observations, access issues, and deficiencies while conditions are current.
Check materials and installation details before concrete placement, enclosure, insulation, ceilings, or finishes hide the work.
Branch inspectors into electrical, mechanical, structural, architectural, or civil questions based on the selected scope.
Capture owner, designer, contractor, and subcontractor observations room by room, with priority and responsibility attached.
Inspection workflow
Review project locations, criteria, and routing before the first live inspection.
Name the project type, inspection stage, trades, location hierarchy, required evidence, and who receives a flagged finding.
Replace sample items with the team's own criteria, add drawing references, and decide which questions are required for pass, deficiency, and not-applicable responses.
Inspectors open the link on a phone, choose the area, add repeatable findings, take photos, and submit before leaving the work zone.
Send records to the right inbox or connected workflow, then use the deficiency ID when recording correction evidence and the reinspection outcome.
Field form vs scattered notes
A structured construction inspection form keeps each finding and its follow-up together.
Field guide
Identify the visit, locate the work, evaluate it, assign exceptions, and verify corrections.
Inspection identity
Use consistent identifiers so the office can retrieve and compare inspections.
Location & scope
Build a location hierarchy and let trade or system choices reveal the right checklist.
Checklist results
Use sortable outcomes, with comments that give another person enough context.
Deficiency detail
Conditional questions should document the exception, while a unique reference links its reinspection.
Photo evidence
Place uploads inside each repeatable finding so images stay attached to their context.
Assignment & closeout
Preserve who owns the response, when it is due, and what reinspection found.
Related tools
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Open toolRecord observed conditions and behaviors with location, notes, photos, and follow-up action.
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Open toolFAQ
Answers for supervisors and inspectors moving records online.
It records a site visit or quality check: project, inspector, date, location, scope, results, notes, photos, responsibility, due dates, and reinspection outcomes.
Include inspection IDs, location, trade, drawing reference, results, notes, photos, deficiency ID, priority, corrective action, responsible contractor, due date, and status.
Yes. Share a form link for phones or tablets. Use short labels, controlled choices, a logical location sequence, and uploads inside each finding. Test it on the devices and connectivity available onsite.
Use a repeatable group for each deficiency ID, location, description, priority, photos, trade, action, and due date. This keeps evidence attached to its finding.
Yes. Conditional logic can reveal questions for the selected trade, system, stage, or result. A deficiency can require notes, photos, responsibility, and a correction date.
Give every deficiency a reference. Reuse it to record the correction, after photos, reinspection date, inspector, and status. Open items should get remaining work and a new target date.
Yes. Makeform provides unlimited free forms and unlimited free submissions, so you can generate, edit, publish, and collect inspection records without a response cap. The paid tier only removes the Makeform badge.
No. It is an editable starting structure, not an official standard or approval. Review it against project documents and applicable requirements before field use.
Give every site finding a next action.
