Describe your cleaning services and scheduling choices. Makeform creates a request form for property details, tasks, access notes, photos, and preferred service windows.
Route new cleaning requests to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it, or send it to the builder. The structure is a preview, not a generated result.
Audience
Homeowners requesting a one-time deep clean
Format
Room and task checklist with scheduling choices
Prompt size
236 chars
Example form structure
Room and task checklist with scheduling choices
Contact information and service address
Home size and number of rooms
Which cleaning tasks do you need?
Preferred and alternate service windows
Photos that help us assess the job
Suggested routing tags
New estimate
Recurring clean
Urgent follow-up
Ask for preferred and alternate windows so the scheduler has a practical fallback.
Step 1
Describe
property, rooms, condition, and requested tasks
Step 2
Schedule
preferred window, alternate time, and deadline
Step 3
Review
team checks scope, access, and attachments
Step 4
Follow up
estimate or site visit moves to the right person
Better requests before dispatch
Capture the space, scope, condition, timing, and access details your estimator and scheduler need.
Service choices and room counts distinguish routine upkeep, deep cleaning, and deadline-driven turnovers.
Collect preferred and alternate windows, frequency, and fixed deadlines for scheduling review.
Keep photos, access notes, and service choices attached to one routed submission.
Adapt it to your work
Start with a job type, then adapt tasks, timing, and routing to your booking process.
Gather home size, tasks, pets, sensitivities, and possible dates.
Offer frequency choices, initial-visit options, and preferred weekdays.
Capture area, occupancy, floor types, access, hours, and walkthrough dates.
Focus on the deadline, condition, tasks, keys, and photos.
Build your intake flow
Describe your services, refine the fields, and route submissions to estimators and schedulers.
List the job types, locations, and schedules you serve.
Add your tasks, frequencies, arrival windows, and estimator requirements.
Create conditional paths for residential, commercial, and move-out work.
Publish or embed the form, then route submissions for follow-up.
Form vs email vs phone notes
A structured form asks every customer for consistent details and keeps attachments with their answers.
Field guide
Use clear choices and room for unusual conditions without requiring industry terminology.
Customer and location
Collect contact information, service address, and reply preference. Multi-site work may also need a unit and on-site contact.
Property profile
Property type, size, rooms, floors, and occupancy establish the job context before the task list.
Service scope
Group standard service, deep-clean tasks, and add-ons, with an open note for unusual concerns.
Photos and documents
Optional uploads show condition, unusual surfaces, access, or a commercial floor plan. Explain which images help.
Access and constraints
Parking, elevators, pets, and secure areas affect planning. Arrange sensitive access details during follow-up.
Timing and follow-up
Ask for preferred and alternate windows, frequency, and deadlines, then explain the next review step.
Related tools
Pair requests with estimate, appointment, feedback, inspection, and work-order forms.
Collect the measurements and scope your team uses when preparing a cleaning estimate.
Open toolGather ongoing client preferences and property details after an inquiry moves forward.
Open toolOffer a general appointment-request flow for walkthroughs or other service visits.
Open toolTurn approved facilities tasks into structured work-order requests for internal routing.
Open toolRecord room-by-room observations when a property needs a formal walkthrough.
Open toolAsk customers what went well and what needs attention after service is complete.
Open toolFAQ
Practical answers for cleaning companies replacing scattered phone notes and incomplete email inquiries.
It is an intake form for describing a cleaning job. It collects contact, property, scope, condition, access, and preferred timing details for your team to review before the next step.
Include contact details, address, property type, size, rooms, service type, tasks, frequency, preferred and alternate dates, pets, access notes, and optional photos. Commercial requests may also need floors, occupancy, service hours, security procedures, and a floor plan.
Yes. Offer date fields or service windows, but label them as preferences unless selection reserves a slot. Ask for an alternate window and any fixed deadline so the scheduler has workable options.
Use conditional paths after a property-type question. Show rooms, pets, and household add-ons to residential customers; show area, floor types, occupancy, service hours, and walkthrough questions to commercial customers.
Yes. Add uploads for condition, priority areas, stains, delicate surfaces, or access. Commercial customers can attach a floor plan or scope. Review files alongside service selections and notes.
Yes. Makeform provides unlimited free forms and responses for generating, editing, publishing, and using the request form. The paid tier removes the Makeform badge.
Only if your workflow says so. Otherwise, call dates preferred windows and explain that your team will review scope, location, availability, and access before providing an estimate, walkthrough, or confirmation.
Submissions arrive in your Makeform inbox and can connect to Google Sheets, Slack, or Zapier. Use those destinations to queue follow-up or route residential, commercial, recurring, and urgent requests.
Replace incomplete cleaning inquiries.
