Describe your directory. Makeform creates a church directory form for household contacts, family relationships, photos, and sharing choices.
Send directory submissions to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adjust it, or send it to the builder. The example structure is not a live AI result.
Audience
Families and individuals joining a congregation-wide directory
Format
Household form with repeatable person details
Prompt size
287 chars
Example form structure
Household form with repeatable person details
Household name and mailing address
Primary email and phone
Household members
Upload a household photo
What may appear in the directory?
Suggested routing tags
New household
Directory update
Consent review
Separate office-only details from directory information, with a sharing choice for each contact channel.
Step 1
Invite
send one link to members and households
Step 2
Collect
receive contacts, family details, photos, and choices
Step 3
Review
check duplicates, missing fields, and permissions
Step 4
Maintain
route updates into one current directory workflow
Why use a directory form
Email and paper responses vary and may omit sharing choices. A structured form keeps complete fields and visibility choices together.
Keep adults, children, preferred names, and relationships together in one household submission.
Separate name, email, phone, address, and birthday fields create consistent records.
Record whether each contact detail and photo is member-visible or office-only.
Designed for real congregations
Choose a household or individual model, then adjust labels, optional fields, and sharing choices.
Add family members beneath one household contact without repeating shared details.
Give adults individual photos, contacts, interests, and visibility choices.
Show only fields relevant to a new, changed, or removed listing.
Notify the administrator while keeping the original submission intact.
Directory workflow
Build clear fields, test a sample household, and share one update route.
Specify household or person-based entries, published details, and office-only data.
Edit labels, require essential fields, and add share-or-private choices.
Check conditional branches, repeated people, mobile photo upload, and confirmation text.
Publish one link and route structured submissions to the directory workflow.
Form vs email vs paper card
Compare how each method handles households, photos, missing details, and sharing choices.
Field guide
Use these six groups for reviewable entries, and ask only for details your church uses.
Household identity
Start with the household display name and primary contact. Make the same path work for single-person households.
Contact details
Use separate email, phone, and address questions for usable columns. Ask for a preferred channel too.
Family members
A repeatable group lets submitters add each adult and child without duplicating shared household fields.
Photos and profile details
Request one family image or individual photos to match the directory layout. Put image guidance beside the upload.
Directory permissions
Offer distinct sharing choices for address, email, phone, birthdays, names, and photos. Explain the directory audience.
Office-only information
Keep emergency contacts, pastoral notes, and internal details in a clearly labeled office-only section or separate workflow.
Related tools
Keep membership, family, guest, volunteer, and donation workflows separate from the directory.
Collect membership details separately from directory fields.
Open toolFAQ
Answers for administrators replacing paper cards and email threads.
A church directory form collects names, household relationships, contact details, photos, and sharing choices for a congregation directory. Every household receives consistent questions, giving administrators organized responses to review.
Include the listing name, primary contact, email, phone, address, family members, and an optional photo. Add separate sharing choices for directory details. Label private information office-only or collect it separately.
Use one submission per household when the directory groups families. Add a repeatable group for each person. Use individual submissions for profile-based directories or independent adult visibility choices.
Ask members to opt in, then provide separate choices for address, email, phone, birthday, names, and photo. Explain who can access the directory instead of using one broad permission question.
Yes. Request one household photo or individual headshots in a file-upload field. Include simple image guidance and allow a text-only listing. The upload stays with its submission for review.
Start with new listing, update, or removal. Conditional logic can show full fields for new entries, changed fields for updates, and a confirmation path for removals. Reuse the link for future changes.
Yes. Makeform provides unlimited free forms and responses for generating, editing, publishing, and using the form. The paid tier removes the Makeform badge.
Responses arrive in the Makeform inbox and can connect to Google Sheets, Slack, or Zapier for review. Check each submitter's visibility choices before adding fields to the directory.
Give every household one clear way to update the directory.
