Describe your school, daycare, camp, or youth program. Makeform builds a child information form for family contacts, pickup people, emergency contacts, allergies, care notes, and accommodations.
Send records to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your program, or send it to the Makeform builder. These are sample structures, not child records.
Audience
Parents enrolling a child in an elementary program
Format
Family profile with contacts and school support notes
Prompt size
307 chars
Example form structure
Family profile with contacts and school support notes
Child name, birth date, and grade
Parent or guardian contact details
Emergency contacts
Allergies, medications, and support notes
Information confirmed by parent or guardian
Suggested routing tags
Ready for review
Allergy follow-up
Pickup update
Ask for primary and backup emergency contacts. Keep authorized pickup people separate so staff can scan the right list.
Step 1
Collect
child, household, and program details
Step 2
Review
staff checks missing or flagged answers
Step 3
Route
care notes reach the right team member
Step 4
Update
families submit changes when details shift
A clearer family record
One structured form keeps contacts and care notes together and makes follow-up visible.
Capture each guardian's relationship, contact details, address, and communication preference.
Require primary and backup contacts plus allergy or care notes for staff review.
Tag allergies, medications, accommodations, and requested conversations for review.
Adaptable by program
Keep the core record consistent, then show conditional sections for schedules, meals, transportation, or activities.
Add grade, teacher, language, transportation, and learning supports.
Ask about feeding, naps, toileting, comfort, and schedule.
Connect the profile to a session, activities, dietary needs, and dismissal.
Show schedule questions for selected weekdays and collect the pickup plan.
Build the intake flow
Generate the fields, refine conditional paths, and test the form from a parent's phone.
Name the program, age group, respondent, and details needed before attendance.
Keep contacts visible, then reveal details for allergies, medications, accommodations, or transportation.
Preview on mobile and check structured contacts, required answers, and relationship labels.
Notify the enrollment lead and tag incomplete records or answers needing a conversation.
Choose the collection method
A structured form reduces duplicate writing and gives staff consistent answers to review.
Field guide
Use these six sections as a starting point, remove unused questions, and explain why sensitive details are requested.
Child profile
Collect the names, birth date, grade or group, and program or session that staff use.
Family contacts
Let families add multiple guardians, label relationships, and choose who receives routine messages.
Emergency contacts
Keep emergency contacts separate. Ask for relationship, phone, availability, and calling order.
Health and care notes
Ask separately about allergies, dietary restrictions, medications, and care needs, with conditional details for review.
Support and routines
Ask about communication, sensory, mobility, learning, and routine supports that matter in your setting.
Pickup and confirmation
Collect pickup adults with relationship and phone, dismissal method, restrictions, and a current-details confirmation.
Related tools
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Open toolCreate a focused contact record with primary and backup people and relationship details.
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Open toolAsk families about communication, program experience, and practical improvements after enrollment.
Open toolFAQ
Answers for school, daycare, camp, and youth program teams.
It is a parent-completed record covering a child's program details, family and emergency contacts, pickup people, care notes, supports, routines, and communication preferences. Staff review it before attendance and follow up on flagged answers.
Start with the child's identity, program or session, guardian contacts, two emergency contacts, and pickup people. Add only fields your setting uses, such as schedule, dismissal, allergies, dietary restrictions, medication notes, supports, language preferences, or daycare routines.
Use a yes or no question followed by required details when yes is selected. Ask for the relevant care need and the information your responsible staff member should review, then follow up when clarification is needed.
Yes. Repeating groups can collect each person's name, relationship, phone, email, and contact preference. Keep emergency contacts and authorized pickup adults as separate lists because staff use them differently.
Yes. Conditional logic can show daycare routines, school transportation, camp sessions, or detail fields for allergies, accommodations, and schedule exceptions only when relevant.
Yes. Makeform offers unlimited free forms and responses, including generation, editing, publishing, and submissions. The paid tier only removes the Makeform badge.
Request review before each school year, care term, or camp session, and whenever contacts, pickup people, allergies, care notes, or support needs change. Store a confirmation date with the response.
Responses reach the Makeform inbox and can flow to Google Sheets, Slack, or Zapier. Tag incomplete records and follow-ups, limit access using your own handling practices, and keep sensitive answer text out of broad notifications.
Prepare the team before the child arrives.
